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Policies and Procedures

All exams and tests will be administered according to the Senate Policy on Invigilation of Examinations. Students are required to abide by the Senate Policy on Academic Honesty and comply with the following policies and procedures. The details of the Senate policies can be viewed on the Policies, Procedures and Regulations section of the York University Secretariat Web site.

Arrival

  • Arrive for your exam/test at least 15 minutes prior to the scheduled start time. If you arrive more than 30 minutes late, you may not be allowed to take the exam/test at the scheduled time. Unavoidable delays are to be discussed with the invigilator. Your scheduled exam/test time will not be extended to make up for late arrival.
  • Check in with the invigilator by presenting your YU-Card.
  • All personal belongings are to be left in areas designated by the invigilator. Under no circumstances are these items to be taken into the exam/test room. The Registrar’s Office, Counselling & Disability Services and invigilators are not responsible for your personal property.
  • Confirm your start and finish time with the invigilator and whether you want to be advised of the remaining exam/test time.

Exam/Test Aids

  • Electronic and telecommunications devices are not allowed in the exam/test room. This includes cellular phones, pagers, MP3 players, programmable or graphing calculators, programmable pens, personal assistant devices, personal computers etc.
  • You may bring in prior-approved non-programmable calculators, pens, pencils, erasers, correction fluid, non-programmable clock/watch etc. The invigilator may ask to check items brought into the exam/test room.
  • Unless specified by your course instructor, prepared notes such as crib/cue sheets, word lists/memory aids will not be allowed in the exam/test room. Prior to the date of a test/exam, the use of any aid must be approved by your course instructor, otherwise it will not be permitted.
  • Unless specified by your course instructor that the exam/test is an open book format, books will not be allowed in the exam/test room.
  • You are only allowed access to a dictionary, thesaurus or other word guide (in electronic or print formats) if approved by your course instructor. Prior to the date of any test/exam, it is your responsibility to request the course instructor's permission to use any aids during a test/exam.

Computer Use

  • The use of any application other than a word processing program such as Microsoft Word and/or designated adaptive software/equipment is not permitted. A word processing document will be opened by the invigilator prior to the start of the exam/test. Save your work frequently during the exam/test.
  • Use of any unauthorized computer application such as an internet browser or internet research features on a word processing program is considered academic dishonesty.
  • Spell checks, grammar checks and printing of exam/test pages must be completed within your scheduled time.
  • Make sure that you initial each printed page of the exam/test.
  • The Alternate Exam Centres located in Ross N109, Ross N148 and Ross S176 have the following assistive software:
Assistive Software Available Software Version

Dragon Naturally Speaking Preferred

Note: For each alternate test/exam, students are required to provide a compatible voice file and headphones.

11.5
Inspiration 9.0
JAWS 13.0
Kurzweil 3000 Professional 13.0
Text Help Systems: Read And Write 10.0 Gold
ZoomText 10.0

Breaks

  • Breaks must be taken in the exam/test area to maintain the integrity of the exam/test process. Under no circumstances will you be allowed to leave the premises except to use the washroom facilities with invigilator escort. Extra time is not allotted for breaks.
  • The invigilator is not permitted to leave the exam/test area to purchase food, drinks etc. Certain food and drinks are allowed in the exam/test room by prior arrangement for students writing for protracted periods of time.
  • Smoking breaks are not allowed.

Questions

  • Invigilators are not permitted to discuss exam/test questions with you. Any questions or concerns should be brought to the attention of the invigilator who will record them for your course instructor.
  • You can request ahead of time that the course instructor or assistant come to the exam/test room during your scheduled exam/test time to clarify or answer your questions within your scheduled exam/test timeframe. Ensure that you make this request to your course instructor ahead of time.

Collection of Exam/Test Materials

  • The invigilator will ask you to stop the exam/test at your scheduled completion time and will collect all of the exam/test materials including your notes. Question sheets must also be handed in unless it is clearly stated on the exam/test that you may keep them.
  • Completed exams are delivered to the academic department. The academic department will then forward the documents to the course instructor.

Academic Honesty

  • Cheating is the attempt to gain an improper advantage in an academic evaluation. Among the forms this academic dishonesty can take are: obtaining a copy of an exam/test or question before it is officially available; copying another person's answer to an exam/test question; consulting an unauthorized source during an exam/test; obtaining assistance by means of documentary, electronic or other aids which are not approved by the course instructor or changing the record of an exam/test result. Refer to the Senate Policy on Academic Honesty.
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