THE
BETHUNE COLLEGE COUNCIL
CONSTITUTION

As passed at the Bethune College Council meeting on
Feb 28, 2011

Sara Paradisa: President
Gaganpal Mutti: VP Comm
Clifford Baker: VP Athletics
© 2011 Bethune College Council

Title and Mission Statement
Article I - Interpretation of the Constitution and General Remarks
Article II - Community Membership
Article III - Privileges of Bethune College Council Membership
Article IV - The Composition of the Bethune College Council
Article V - Qualifications, Powers and Duties of Council Members
Article VI - Standing Committees
Article VII - Community Affiliations
Article VIII - Powers of the Bethune College Council
Article IX - Bethune College Council Meetings & Procedures
Article X - Bethune College Council Elections
Article XI - Council Nominations & Election Procedures
Article XII - Referenda/Impeachment and Recall
Article XIII - Amendments to the Constitution

Mission Statement

We, the Bethune College Council, dedicate ourselves to the Bethune community in the provision of social and academic programs and services while ensuring we maintain a strong and representative voice within York University. BCC strives to enrich the lives of the Bethune student body through social and academic events. Additionally, the council will continue to guide and assist all affiliated clubs and organizations.

The BCC recognizes and celebrates those values exhibited by the college's namesake, Dr. Norman Bethune, and strives to, at all times, protect the interests of the community in fulfilling its mandate.
The BCC recognizes and celebrates the fact that it represents and serves a rich and diverse community and attempts to promote further harmony within this diversity.
The BCC recognizes and celebrates that while it may be the primary voice of the community, that it must proactively interact with, and take suitable direction from, other community bodies such as the Bethune College Fellows, Alumni, staff, faculty and students of the college.
The BCC recognizes and celebrates a long history and relationship with the Master's Office of Bethune College. It further recognizes the service and guidance that has been provided to the BCC by the Master's Office. The BCC will strive at all times to further this relationship, ensuring equal representation of all community members on the council.

Article I - Interpretation of the Constitution and General Remarks

Interpretation of the Constitution
1. The Bethune College Council, hereinafter referred to as the BCC, shall be the sole authority for the interpretation of this constitution. The BCC shall, however, make all determinations of construction and interpretation with due regard to the accepted rules of procedure of York University.
2. Further, the interpretation of any sections, which are deemed to be absent from this Constitution, shall be left entirely in the hands of the BCC.
General Remarks
1. This Constitution shall come into effect during the 2011-2012 academic year, and shall give guidance to succeeding Councils;
2. Any previous Constitutions of the BCC are hereby repealed, and all legislation, motions or other acts of the BCC inconsistent with this Constitution are hereby revoked; and are done so in the best interests of the Community;
3. Should any Article, section or subsection of this Constitution be deemed by any member of the BCC to require further and official clarification in the best interests of the BCC and Community, and for just cause, then the President or any Voting Member of the BCC, on request or on his/her own initiative, may propose a clarification in the form of a motion during a duly advertised and regular meeting of the BCC; this proposed clarification shall be accepted upon a two-thirds affirmative vote by the BCC, and providing that any such clarification does not contradict the Articles and Spirit of this Constitution. Such an approved clarification shall be recorded in the BCC Minutes, and shall also be appended, on a separate sheet, to the BCC copy of this Constitution. In addition, no such clarification may take the form of an Amendment to this Constitution without its first successfully passing through the regular Amendment procedures (see Article XIII);
4. The Bethune College Council Constitution is intended to be one major mechanism whereby a successful and distinctive Bethune Community is nurtured over the challenging years ahead.
Conflict of Interest
1. It is the policy of the BCC to conduct its business and political affairs in compliance with applicable laws and in conformity with the highest ethical and moral standards.
2. No Member of the BCC should have any business or financial interest or other involvement outside of the BCC which in any way conflicts with her duties and responsibilities to the BCC. Each BCC Member should avoid situations that affect or are likely to affect her loyalty and interest in serving the BCC.

Article II - Community Membership

There shall be two categories of membership in the Community:
1. Regular Members:
  1. The Master of the College;
  2. All full-time and part-time students, plus graduate and special students studying at York University and assigned to Bethune College as their College of Affiliation;
  3. The Fellows of the College including the Administrative Assistant, the Secretaries, Dons and the Residence Life Coordinator.
2. Honourary Members:
  1. The Alumni of the College;
  2. Persons that the BCC may from time to time designate as being Honorary Members of the Community

Article III - Privileges of Bethune College Council Membership

All members of the BCC Community shall be entitled:
1. To have reasonable access to the BCC's property;
2. To participate in General Meetings of the Community;
3. To attend all regular meetings of the BCC.
Regular Members of the Community shall be entitled:
1. To vote in elections, or in BCC referenda;
2. To propose or second the proposal of amendments to this constitution, in accordance with procedures set out below;
3. To propose referendum or recall proceedings in accordance with the rules set out below;
4. To nominate or second the nomination of candidates for the Council;
5. If they are a student as per Article II (1) (a) ii, to stand for election or to hold office on the Council (excepting such an office as that of Fellows' Representative- see Article V (6)).
6. To participate in any and all activities sponsored by the Community.

Article IV - The Composition of the Bethune College Council

The Voting Members of the Council shall include:
1. The President;
2. The Executive Vice-President;
3. The Vice-President Communications;
4. Vice-President Athletics;
5. The Commuter Students' Representative;
6. The Master of the College, or designate when Master unavailable;
7. The Fellows' Representative;
8. Two (2) First Year Representatives;
9. Four (4) General Members;
10. The Residence Committee Representative;
11. The Alumni Representative
The Non-Voting Members of the Council shall include:
1. The Vice-President Finance;
2. The Programs & Events Coordinator;
3. The Administrative Assistant;
4. The Residence Life Coordinator;
5. The Lexicon Chief Editorial Officer;
6. SOS Steer/Representative member;

Article V - Qualifications, Power and Duties of Council Members

The President shall:
1. Be a regular and Student Member of the Community as per Article II (1) (a) (ii); taking at least three full courses or equivalent and retaining this status throughout his/her term;
2. Have been a member of the BCC Executive for at least one-year prior (unless no executive members wish to run for president in which case a member of the non executive may run for president);
3. Report to the BCC at every regular or special meeting;
4. Act as the Chief Council Officer of the Community, and therefore shall be charged with final responsibility for carrying out the wishes, legislation, policies and Constitution of the BCC;
5. Call and preside over regular and special meetings of the BCC, in the role of Chairperson and shall set the agenda and guide the discussions within such meetings;
6. Follow this Constitution in BCC meetings;
7. Be one of at least two (2) official BCC members with signing authority for BCC accounts and shall relinquish authority upon his/her end of term;
8. Notify the Executive Vice President as soon as possible if unable to attend or remain at a BCC meeting or function, who shall then carry out the President's duties and role for that occasion;
9. Act upon BCC business when action is immediately necessary and time does not permit full consultation with the BCC, provided that any such action is in accordance with the Articles of this Constitution and with lawful BCC legislation, and provided that the President shall report on any such action at the subsequent regular meeting of Council;
10. Chair the Executive Committee;
11. Be a member of the Finance Committee;
12. Be a member of the York Orientation Directors Association, shall be ex officio member on all other appropriate and official Bethune Community bodies, committees and commissions;
13. Oversee and receive monthly reports from the Executive Committee members;
14. Liaise with the Bethune College Master's Office;
15. Prior to the completion of his/her period of tenure, submit a written report to the Executive Vice-President outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April;
16. Receive a salary or honorarium for the performance of his/her duties while President, in the amount publicly set and agreed upon in a regular meeting of the BCC;
17. Chair BCC meetings as scheduled and spend at least three (3) registered hour in the BCC office per week;
18. Take a proactive role in BCC matters.
The Executive Vice-President shall:
1. Be a regular and Student Member of the Community as per Article II (1) (a) (ii); taking at least three full courses or equivalent and retaining this status throughout his/her term;
2. Have been a member of the BCC for at least one-year prior;
3. In the absence of the President, assume the role of Acting President and consequently re-assign the remaining duties of the Executive under the discretion of the Executive Committee;
4. Be one of at least two (2) official BCC members with signing authority for BCC accounts and shall relinquish authority upon his/her end of term;
5. Understand the composition and operations of the BCC and be able to field questions from the constituency or the outside public about BCC and its functions, services, events and members;
6. Be a member of the Executive Committee, the Finance Committee, and the Hiring Committee;
7. Represent the BCC when more than one BCC Representative is required or requested at Official Community functions;
8. Assist the President in the area of official communications between the BCC and the Master's Office or other Community administrative officers and bodies, in the best interests of the Community;
9. Oversee and receive reports from the General Members, the Residence Representative, the First-Year Representatives, and the Commuter Student's Representative on the status of any projects;
10. Oversee the internal compositions and operations of the BCC and shall be responsible in assisting the members in fulfilling their duties;
11. Prior to the completion of his/her period of tenure, contribute a Annual Report outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April;
12. Oversee the composition of the Annual Report ensuring the submission of all members collectively.
13. Receive a salary or honorarium for the performance of his/her duties, in the amount publicly set and agreed upon in a regular meeting of the BCC;
14. Attend BCC meetings as scheduled and spend at least 3 registered hours in the BCC office per week;
15. Take a proactive role in BCC matters.
16. Oversee the operations and management of JACS.
The Vice-President Communications shall:
1. Be a regular and a Student Member of the Community (as per Article II (1) (a) (ii)); enrolled in at least three full courses or equivalent and retaining this status throughout his/her term of office;
2. Represent the interest of the BCC and its constituents at various levels within the University; and act as the Chief Marketing Officer.
3. Understand the composition and operations of the BCC and be able to field questions from the constituency or the outside public about BCC and its functions, services, events and members;
4. Be responsible to work with the programs and events coordinator and that programming information is posted at least two weeks prior to the program(s) or event(s).
5. Chair the Commuter and Clubs Committee;
6. Be a member on the Executive Committee;
7. Regularly consult with the Officers of Bethune College and through other appropriate channels, in order to report to Council on Community policies, objectives and activities for the information and appropriate action of Council;
8. Produce monthly correspondence for the BCC to aide in increasing awareness of the BCC amongst the community; such materials may take the form of, but are not limited to, newsletters, brochures, etc;
9. Act as a communication link to the Lexicon Board of Publications, SOS and to the BCC Webmaster;
10. Work directly with the Administrative Assistant to ensure the maintenance of the BCC office as well as the message boards;
11. Be responsible for the maintenance of the official BCC website and official BCC email account on a weekly basis.
12. Will report on directly to the BCC on the status of the Commuter and Clubs Committee and any committees or groups they are overseeing. Will present a monthly report to the BCC on these matters;
13. Receive a salary or honorarium for the performance of his/her duties, in the amount publicly set and agreed upon in a regular meeting of Council;
14. Attend BCC meetings as scheduled and spend at least three (3) registered hours in the BCC office per week;
15. Take a proactive role in BCC matters.
16. Will assist in the advertisement of Bethune events
The Vice-President Athletics shall:
1. Be a regular and Student Member of the Community (as per Article II (1) (a) (ii)); enrolled in at least three full courses or equivalent, and in retaining this status throughout his/her term, and an active participant in Bethune sporting activities;
2. Report as necessary to the Council at its regular and special meetings as an executive member of BCC and shall sit on the Executive Committee;
3. Endeavor to encourage and increase participation of Community members in both Council and Community athletic activities; shall ensure that such activities are widely advertised and promoted; and shall ensure that the BCC is informed of the results of all athletic competitions;
4. Ensure that regular reports on Bethune College sports activities are submitted to the Lexicon;
5. Chair the Bethune Athletics Committee;
6. Attend BCC meetings as scheduled and spend at least 3 registered hours in the BCC office per week;
7. Prior to the completion of his/her period of tenure, contribute a Annual Report outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April;
8. Receive a salary or honorarium for the performance of his/her duties, in the amount publicly set and agreed upon in a regular meeting of the BCC;
9. Attend BCC meetings as scheduled and spend at least 3 registered hours in the BCC office per week;
10. Take a proactive role in BCC matters.
11. Be the member of the executive committee
The Commuter/Security Representative shall:
1. Be a regular and a Student Member of the Community (as per Article II (1) (a) (ii)), taking at least three full courses or equivalent, commuter Student of the Bethune community; and retaining this status throughout his/her term of officer;
2. Represent the interests of commuter students and student security at Bethune College;
3. Endeavor to encourage and increase the participation of Bethune Commuter Students in both BCC and Community activities;
4. Plan and implement events in conjunction with the Programs Committee that are aimed specifically at commuter students. These events may be social, academic or educational in nature;
5. Chair the Commuter Involvement Committee;
6. Be a member of the Programs Committee and the Bethune Clubs Committee;
7. Will liaise with the Executive Vice-President when necessary, and report directly to the BCC on the status of the Commuter Involvement Committee and any current projects;
8. Attend BCC meetings when scheduled and spend at least three (3) registered hours in the BCC office;
9. Take a proactive role in BCC matters.
10. Oversee the Street/Marketing and promotions team
The Fellows Representative shall:
1. Always be a member of the York community and a Fellow of the Bethune College;
2. Assist the BCC in defining and achieving its goals, in the best interests of the whole Community;
3. Perform the necessary liaison functions between the BCC and the Fellows;
4. Report as necessary to the BCC at its regular or special meetings, and shall perform such other relevant duties as may from time to time be assigned to him/her by the BCC, or by the Fellows in consultation with the BCC;
5. Endeavour to encourage and increase the Fellows' interest in and support for BCC activities, and shall report as necessary to General Meetings of the Fellows;
6. Only assume his/her office after the Master and the Fellows shall have consulted with the BCC of the day as to acceptability of the proposed Representative. By a two-thirds vote and by giving a just cause, Fellows may prevail on this point should a disagreement arise between the two College bodies;
7. If unable to fulfill the role of the Fellows' Representative during an academic year (September-April inclusive) he/she shall be replaced by the Fellows' appointment of another Fellow to that position, and shall be replaced in consultation with the BCC of the day (refer to (f)); such a replacement would hold office for the remainder of that original term;
8. Be replaced, should a Fellows' Representative fail to attend three duly advertised BCC Meetings in a row without just cause during the academic year (September-April inclusive), or should he/she otherwise be seen in the eyes of the BCC as not adequately performing as the character and duties of the position required. In such cases, the BCC, after due warning, and by a two-thirds vote (with that Fellows' Representative abstaining at this meeting and at all subsequent BCC meetings until the matter is resolved), may petition the Fellows to have this particular Representative replaced;
9. During the months of May-August inclusive, attend such duly advertised Summer BCC Meetings as he/she can, given his/her other scholarly commitments, without danger of being seen as not fulfilling his/her BCC duties; a Representative unable to fulfill his/her duties because of a sabbatical leave, shall leave this office on June 30th, and shall be replaced by the normal procedure of the Fellows Fall General Meeting of, or shall be replaced for the summer period only, through a BCC petition to the Fellows;
10. Prior to the completion of his/her period of tenure, submit a written report to the Executive Vice-President outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April;
11. Be an integral and constructive part of the BCC.
The Two First Year Representatives shall:
1. Be regular and Student Members of the Community in their first year of study at York University (as per Article II (1) (a) (ii)); taking at least three full courses or the equivalent, and retaining this status throughout their term of office;
2. Hold office as per Article IV (3) (c);
3. Represent the interests of all First-Year Members of the Community;
4. Endeavour to encourage and increase the participation of such First-Year Members in both BCC and Community activities;
5. Plan and implement events in conjunction with the Programs Committee. These events may be social, academic or educational in nature;
6. Be a member on the Finance Committee or the Hiring Committee;
7. Participate in enforcing the Bethune College Council Poster Policy, as outlined in Appendix II;
8. Liaise with the Executive Vice-President when necessary, and will report directly to the BCC on the status of any projects;
9. Assist the BCC with promotions and awareness;
10. Prior to the completion of his/her period of tenure, submit a written report to the Executive Vice-President outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April;
11. Attend BCC meetings when scheduled and each spend at least three (3) registered hours in the BCC office per week;
12. Take a proactive role in BCC matters
The Four General Members shall:
1. Be regular and Student Members of the Community (as per Article II (1) (a) (ii)); taking at least three full courses or equivalent, and retaining this status throughout their term of office;
2. Be a member of the Programs Committee (1) or the Commuter and Clubs Committee (1);
3. Liaise with the Executive Vice-President when necessary, and will report directly to the BCC on the status of any current projects;
4. Assist the BCC with promotions and awareness;
5. Plan and implement at least two (2) events per year in conjunction with the Programs Committee. These events may be social, academic or educational in nature;
6. Participate in enforcing the Bethune College Council Poster Policy, as outlined in Appendix II;
7. Attend BCC meetings when scheduled and each spend at least three (3) registered hours in the BCC office per week;
8. Take a proactive role in BCC matters;
9. Prior to the completion of his/her period of tenure, submit a written report to the Executive Vice-President outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April.
The Residence Representative shall:
1. Be regular and Student Members of the Community (as per Article II (1) (a) (ii)); taking at least three full courses or equivalent, a resident of Bethune College; and retaining this status throughout their term of office.
2. Sit as an ex-officio member of the Residence Committee;
3. Report as necessary to the BCC at its regular and special meetings;
4. Be a member of the Programs Committee, and the Bethune Commuter and Clubs committee;
5. Assist the BCC in the defining and achievement of its goals, in the best interests of the Community, and shall engage in other such duties as may from to time be assigned to him/her by the BCC;
6. Attend BCC meetings when scheduled and spend at least three (3) registered hours in the BCC office per week.
7. Prior to the completion of his/her period of tenure, submit a written report to the Executive Vice-President outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April;
8. Take a proactive role in BCC matters.
The Alumni Representative shall:
1. Always be a member of the York community and an Alumni of the Bethune College;
2. Assist the BCC in defining and achieving its goals, in the best interests of the whole Community;
3. Perform the necessary liaison functions between the BCC and the Alumni committee;
4. Report as necessary to the BCC at its regular or special meetings, and shall perform such other relevant duties as may from time to time be assigned to him/her by the BCC, or by the Alumni in consultation with the BCC;
5. Endeavour to encourage and increase the Alumni's interest in and support for BCC activities, and shall report as necessary to General Meetings of the Fellows;
6. Only assume his/her office after the Master and the Alumni shall have consulted with the BCC of the day as to acceptability of the proposed Representative. By a two-thirds vote and by giving a just cause, Fellows may prevail on this point should a disagreement arise between the two College bodies;
7. If unable to fulfill the role of the Alumni's Representative during an academic year (September-April inclusive) he/she shall be replaced by the Fellows' appointment of another Fellow to that position, and shall be replaced in consultation with the BCC of the day (refer to (g)); such a replacement would hold office for the remainder of that original term;
8. Be replaced, should a Alumni Representative fail to attend many advertised BCC Meetings in a row without just cause during the academic year (September-April inclusive), or should he/she otherwise be seen in the eyes of the BCC as not adequately performing as the character and duties of the position required.
9. Prior to the completion of his/her period of tenure, submit a written report to the Executive Vice-President outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April;
10. Be an integral and constructive part of the BCC.
The Vice-President Finance shall:
1. Be a regular and Student Member of the Community (as per Article II (1) (a) (ii)); enrolled in at least three full courses or equivalent, and retaining this status throughout his/her term of office.
2. Be responsible for the accounting of all receipts and disbursements for the BCC. He/she shall dispense funds of the BCC, under the direction of the BCC, and shall be one of at least two co-signers for BCC accounts. He/she shall be accountable to the BCC for all transactions carried out by him/her in his/her role of Vice-President Finance;
3. Have the authority to examine the books, records and assets of all clubs and organizations operating under the auspices of the BCC at any time; if the need arises he/she may freeze their accounts or allocation, with the approval of the President, and shall so report to the BCC at its next meeting;
4. Have the authority to sign any contracts documents on behalf of the BCC that do not involve any amount in excess of $1500.00, without requiring immediate or prior BCC ratification; all such acts shall be reported on at the subsequent meeting of the BCC;
5. In addition, at the end of the fiscal year, accounts that the Vice-President Finance administers shall be audited by an accredited Chartered Accountant, appointed by the BCC, with the results being made available for inspection by the BCC and the College Community;
6. Advise the BCC on financial matters and shall give due warning to the BCC of any financial difficulties or opportunities he/she may perceive with respect to the BCC's affairs. Failure to so warn the BCC is one ground for impeachment (refer to Article XI (2) (e));
7. Chair the Finance Committee,
8. Be a member of the Executive Committee and the Hiring Committee;
9. The Vice-President Finance shall be appointed by the BCC on the recommendations of the Hiring Committee. The deadline for applications for the position will be the last day of the General Elections. All applicants must have proven expertise in the duties described above (subsection (b) (c) (d) (e) (f)). Should the incumbent Vice-President Finance stand for re-appointment, he/she shall step down from his/her position on the Hiring Committee during the selection process;
10. The term of office for the Vice-President Finance shall end on the last day of May; see also III (3) (f) and XI (2) (e); then, in the period between hiring the new Vice-President Finance and the end of term of the current Vice-President Finance, the current Vice-President Finance shall engage in full training activities for the incumbent reporting to the BCC frequently on the status of training;
11. The Vice-President Finance shall receive an honorarium for his/her duties, in the amount publicly set and agreed upon in a regular BCC meeting;
12. Report directly to the BCC on the status of any projects they are overseeing.
13. Attend BCC meetings as scheduled and spend at least three (3) registered hour in the BCC Executive office per week.
14. Prior to the completion of his/her period of tenure, submit a written report to the Executive Vice-President outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April;
15. Take a proactive role in BCC matters.
The Administrative Assistant shall:
1. Be a regular and Student Member of the Community (as per Article II (1) (a) (ii)); taking at least three full courses or equivalent, and retaining this status throughout his/her term of office;
2. At the last regular meeting of the BCC in February, the BCC shall determine whether the incumbent Administrative Assistant should continue in office. If renewal is not to occur, this will take place after a two-thirds vote by the new Council. Should a vacancy be determined, and then the BCC shall arrange for immediate public notification of this position, the deadline for applications being the last day of the General Elections. The candidate must have proven expertise in the tasks related to the position;
3. Perform a telephone call-around to inform every member of BCC meetings, at least five days prior to each meeting, where possible;
4. Attend all regular and special meetings of the BCC, and committees of the BCC when requested by the BCC to do so, and inform the President of any unavoidable absence so that a meeting may be re-scheduled or a temporary replacement may be found;
5. Be available to attend any committee meeting by request to record minutes.
6. Be an impartial and accurate recorder of discussions, motions, decisions, and reports and of all other business and happenings at BCC meetings;
7. Within forty-eight hours of the meeting, ensure that the complete minutes of the previous meeting are duplicated and distributed, for discussion and approval at the next regular meeting of the BCC, and that copies of all minutes are submitted to the President and Executive Vice-President. Assisted by other BCC Members, he/she shall ensure that copies of all Minutes are prominently displayed in appropriate places within the College so as to assist the BCC in its endeavors to increase all Community members' awareness of, and participation in, its deliberations and activities;
8. Work directly with the Vice-President Communications on a regular basis to ensure that the BCC office remains in good order, the maintenance of the message boards;
9. Spend at least three (3) registered hour in the BCC office per week;
10. Manage a working list of office items required and upon BCC approval shall be responsible for the storage and distribution of said items;
11. Receive a salary or honorarium for the performance of his/her duties while Administrative Assistant, in the amount publicly set and agreed upon in a regular meeting of the BCC.
The Programs and Events Coordinator shall:
1. Be a regular and a Student Member(s) of the Community (as per Article II (1) (a) (ii)); taking at least three full courses or equivalent and retaining this status throughout his/her term;
2. Shall be hired after the General Elections of each year, the final day for applications being the final day of the General Elections;
3. Call and preside over the regularly held meetings of the Programs Committee;
4. Assist in the creation and maintenance of a vibrant social life within and at the service of the Community;
5. Plan and implement a minimum of four (4) events per academic year that are aimed specifically at all Bethune constituents. These events may be social, academic or educational in nature;
6. Shall submit to the Vice-President Finance an event budget one week prior to each event, ensuring that all events are within budget;
7. Keep a full set of book and records in proper order, including records of all business contacts in the BCC Business Contact Log-Book and available for inspection at any time by the Council;
8. Report as necessary to the BCC at its regular and special meetings;
9. Receive honorarium for work performed in a manner and amount determined by the BCC;
10. Attend BCC meetings as scheduled and each spend at least three (3) registered hours in the BCC office;
11. Prior to the completion of his/her period of tenure, submit a written report to the Executive Vice-President outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April;
12. Take a proactive role in BCC matters.

Article VI - Standing Committees of the BCC

Introduction
1. Each committee will meet for the first time no later than two weeks after a new council has been elected, to decide on the modus operandi of the committee;
2. Committees will decide how they will operate internally, unless otherwise mandated by the BCC or the Executive Committee, on behalf of the BCC;
3. Each committee, through its Chair or a selected delegate, must report on a regular basis to the council, as the council deems necessary;
4. Where a committee calls for 'constituent': if no constituent can be found to fill the position, the committee may petition the BCC to fill the position with a BCC member. The committee must show valid attempts to fill that position from outside the BCC;
5. Prior to the completion of the academic year each committee will submit a written report to the Executive Vice-President outlining the events along with recommendations for the consideration of the succeeding Council to be passed at the last Council Meeting in April.
The Executive Committee shall:
1. Consist of the President (Chair), the Executive Vice-President, the Vice-President Finance, the Vice-President Communications and the Vice-President Athletics;
2. Meet once weekly to review BCC matters and keep each other up-to-date on BCC issues.
The Finance Committee shall:
1. Consist of the Vice-President Finance (Chair), President, Executive Vice-President, Programs/Events Coordinator, a First-Year Representative, Bethune Athletic Commitee Director of Operatiions, Lexicon Business Manager.
2. Oversee all BCC financial matters in the best interests of the Bethune College Council ensuring a balance of the books.
The Programs Committee shall:
1. Consist of the Programs/Events Coordinator (Chair), Executive Vice-President, Commuter/Security Representative, a General Member, and the Residence Representative.
2. Plan and organize BCC social and/or academic functions;
3. Apply to the BCC, through the Committee Chair who will first communicate with the Vice-President Finance and the Finance Committee, for a budget allocation;
4. Ensure that the BCC is kept informed, through this Committee's Chair, of its plans, the final costs and the attendance of all its activities. Through its Chair, the Committee must seek and receive permission of Council prior to making any commitments to the expenditures of BCC funds, in any form (i.e. no contracts for purchases of services or goods can be signed without the BCC's consent);
5. Ensure that all of its activities are widely advertised and promoted; shall solicit ideas for activities from the Community;
6. Ensure that its activities result in no lasting damage to the Community's property, grounds, assets or public image;
7. Discuss major events with the Programs Chair(s) and make recommendations to the BCC.
The Commuter Involvement and Clubs Committee shall:
1. Consist of the Commuter/Security Representative (Chair), Vice-President Communications, Programs/Events Coordinator, a General Member, Residence Representative and one representative from every Bethune-affiliated and recognized clubt;
2. Meet at least once per month to plan at least two (2) events and look after the interests of Bethune commuter students;
3. Work vigorously to increase and encourage commuter student involvement in Community life and activities, especially those planned by the BCC.
4. Meet to inform clubs of BCC and Bethune community events, as well as the resources available to them. Club representatives shall also bring forward any concerns, needs or requests to this committee.
The Hiring Committee shall:
1. shall consist of the Executive Vice-President (Chair), the Administrative Assistant to the Master, a First Year Representative, and a special member familiar with the position;
2. Meet as needed to conduct interviews and field applications for positions within the BCC.
3. Aide in the canvassing of campus to fill vacant positions within the BCC.
The BAC Committe shal:
1. consist of the Vice-president Athletics (Chair), the Bethune Athletic Committee Director of Operations, the Bethune Athletic Committee Director of Communications, the Bethune Athletic Committee Director of Promotions and the General and Senior members of the Bethune Athletic Committee.
2. Shall promote and implement the Intramural Program in Norman Bethune College ensuring good sportsmanship and fair play by all participants.

Article VII- Community Affiliations

The Lexicon
1. The BCC recognizes the Lexicon as an integral part of the Bethune Community and shall support the Lexicon in whatever way possible in an effort to further strengthen the community.
2. The BCC will adhere to the formal agreement between the Council and Lexicon attached in the Lexicon Constitution and as Appendix I in the BCC Constitution.
Student Ombuds Services (SOS)
1. The BCC recognizes SOS as an integral part of the Bethune and York community and shall support SOS in whatever way possible in an effort to further strengthen the community and further the academic goals of the service.

Article VIII- Powers of the BCC

The BCC shall be empowered:
1. To uphold and enforce the provisions of this Constitution and is required to ensure that none of its deliberations/decisions contravene the Articles or Spirit of this Constitution;
2. To play its proper role in holding referenda, including referenda on this Constitution, set out in Article XIII;
3. To administer funds accruing to the BCC, and to engage in any undertaking necessary for the achievement of the goals and objectives of the BCC, in the best interests of the Community, and with all due regard to proper book keeping, to fiscal responsibility, and to good citizenship within the wider York context;
4. To create and supervise such further BCC bodies, committees, clubs and commissions as may from time to time be deemed necessary for the definition and achievement of the BCC's goals and objectives, in the best interests of the Community, and to delegate representatives to serve on other appropriate Community or York bodies, committees, clubs and commissions;
5. To receive, comment and act upon appropriate reports, communications and requests from accredited or recognized spokespersons for other Community, York University, or non-York University bodies, committees, clubs and commissions;
6. To grant unto any such bodies, committees, clubs or commissions funds requested for their activities, after taking into account the opinions and recommendations of the Vice-President Finance (refer to Article V (11)), and to retain regulatory control, including the right to withdraw any grant or allocation of funds made to any such bodies, committees, clubs and commissions if in the documented opinion of the Finance Committee or of that of the BCC itself, the monies so granted or allocated are being used for purposes for which they were not granted or allocated;
7. To set forth financial accounting criteria through the Vice-President Finance and the Finance Committee to which bodies, committees, clubs and commissions applying for BCC funds shall adhere;
8. To further advise regarding the actions of any such bodies, committees, clubs, commissions and spokespersons as the BCC may from time to time deem to be necessary, in the best interests of the BCC and the Community;
9. To employ personnel, provide for the remuneration and define their responsibilities, or to discontinue such employment for just cause;
10. To appoint a Chief Returning Officer and his/her assistants (as per Article XI);
11. To provide for and maintain any assets or facilities shown to be necessary for the furtherance of the goals and objectives of the BCC in the best interests of the Community.
To assist BCC members in the exercise of their duties and to ensure that each member is fully aware of their obligations and powers; each member shall be provided with a complete copy of this Constitution, at BCC expense, and by the outgoing or present Council President, no later than at the first meeting held after that member's election or appointment.

Article IX- BCC Meetings and Procedures

Meetings:
1. The BCC shall meet for at least twelve regular meetings during the academic year (i.e. September-April, inclusive), at least five regular meetings being held per term; the number of special meetings is not fixed;
2. All such meetings shall be advertised no less than 72 hours in advance, through the posting of signs in prominent locations throughout the College and Residence structures; a large audience for BCC deliberations is to be encouraged; Lexicon should also be informed;
3. The BCC shall agree at the beginning of each term as to which day and time in the week shall be the recognized, regular meeting time;
4. There shall be at least one joint meeting of the outgoing Council and Council-elect following the elections, to allow the new Council to benefit from the experience, procedures and suggestions of the outgoing one. The Council-elect shall become the official Council at midnight on the first day of May (refer to Article IV (3) (b));
5. The new Council shall hold at least three, duly advertised meetings during the summer (May-August, inclusive) to prepare for the fall term and for Orientation Activities.
6. The decisions of the meeting may be challenged by presenting to the Chair a petition containing the signatures of one hundred (100) ordinary members of the Society, asking that a Special General Meeting be held.
7. This petition must be received by the Chair within one week of the adjournment of the meeting in which decisions are in dispute.
8. The Special General Meeting must be held within ten (10) days of the receipt of the petition.
9. The quorum for the Special General Meeting is one hundred (100) ordinary members of the Society and, if quorum is present, the meeting may review any decision of the disputed meeting and confirm or reject it.
10. If no quorum is present, the Special General Meeting cannot convene and the decisions of the disputed meeting become binding.
Quorum:
1. Quorum shall consist of fifty (50) percent of Voting Members of the BCC including the President or his/her representative; summer quorum shall consist of any twenty-five (25) percent of Voting Members, including the President or his/her representative.
2. A quorum of an assembly is such a number as must be present in order that business can be legally transacted. The quorum refers to the number present, not the number voting.
3. When a quorum is present, a majority vote, that is a majority of the votes cast, ignoring blanks, is sufficient for the adoption of any motion that is in order, which require a two-thirds vote. A member has the right to change his vote up to the time the vote is finally announced. After that, he can make the change only by permission of the assembly, which may be given by general consent.
4. In all ordinary societies the by-laws should provide for a quorum as large as can be depended upon for being present at all meetings when the weather is not exceptionally bad.
5. While a quorum is competent to transact any business, it is usually not expedient to transact important business unless there is a fair attendance at the meeting, or else previous notice of such action has been given.
Proxy Votes:
1. A voting member of the BCC unable to attend or remain at a meeting may cast a vote by proxy, provided that he/she informs the President or Administrative Assistant of this prior to the commencement of the meeting concerned and in writing, and indicating the person who may cast their vote, this person must be a Voting member of the BCC (thus having two votes, their own and the other member's proxy); that proxy expires at the end of that particular meeting and a member of the council may hold a maximum of one proxy vote;
2. A Voting Member of the BCC is not allowed to be represented by a proxy at more than two consecutive BCC meetings;
3. The Minutes of the meeting shall reflect the use of proxy votes.
Rules of Procedure:
1. The BCC adopts the Robert's Rules of Order, as the rules of its procedure, except in such circumstances where it shall have duly adopted its own rules which nevertheless may not be such as to conflict with the Articles, and Spirit of this Constitution;
2. No meeting of the BCC shall be greater than two and one-half hours in duration, unless a motion to continue past this time is made and receives a two-thirds majority affirmative vote;
3. All votes of the BCC shall be by a public show of hands, counted by the Chair of the meeting, unless a motion asking for a secret ballot is carried by a two-thirds affirmative vote. The Minutes shall record the rationale for the rarely used secret ballot vote;
4. Motions shall be passed by a simple majority vote of the voting Members unless otherwise prescribed in this Constitution.
A Vote:
1. The usual method of taking a vote is viva voce (by the voice). In small assemblies the vote is often taken by "show of hands" or by "raising the right hand" as it is also called.
2. The other methods of voting are rising; by ballot; by roll call, or "yeas and nays." as it is also called; by general consent and by mail.
3. In voting by any of the first three methods, the affirmative answer aye or raise the right hand, or rise, as the case may be; the negative answer no, or raise the right hand, or rise.
4. The responsibility of accounting or declaring the vote rests upon the chair.
5. After both sides are counted the chair announces the result as shown below. In a very large assembly the chair may find it necessary to appoint tellers to count the vote and report to him the numbers. In small assemblies a show of hands may be substituted for a rising vote.
6. Either before or after a decision any member may call for, or demand, a count, or, if seconded, the chair must put the questions on ordering a count.
7. Where no rule has been adopted a majority vote is required to order a count, or that the vote be taken by ballot or by yeas and nays (roll call)
Announcing the Vote:
- When the vote has been taken, the assembly has divided, the chair proceeds to announce, or declare the vote thus: "The ayes have it an the resolution is adopted." If he is not very positive, he may say "The ayes seem to have it," and, if no one says he doubts the vote or calls for a division, after slight pause he adds, "The ayes have it," etc. In announcing a vote a chair should state first whether the motion is carried or lost second that is the effect, or result, of the vote; and third, what is the immediately pending question or business, if there is any.
Illegal Votes:
1. One ballot contains two for Mr. D, folded together, rejected as fraudulent
2. Mr. C (ineligible) received Yeas and Nays, or Roll Call
3. When a vote has been ordered to be taken by yeas and nays the chair puts the question similar to this "answer yes (or yea); those opposed will answer no (or nay).
4. The clerk calls the roll, and each member, as his name is called, rises and answers "yes" or "no", or "present" if he does not wish to vote, and the clerk notes the answers in separate columns.
5. He then gives the number voting on each side of the chairman, who announces the result. An entry must be made in the minutes of the names of all voting in the affirmative, and also of those in the negative, and those who answered "present".
The Minutes:
1. The record of the proceedings of a deliberative assembly is usually called the Minutes.
2. The minutes are signed by the President in addition to the Administrative Assistant.
3. Minutes are to be sent out within 48 hours of the previous meeting by the Administrative Assistant.
A Session:
1. A session of an assembly is a meeting which, though it may last for days, is virtually 'one meeting', as a session of a convention;
2. The term 'Meeting' is used to denote an assembling of the members of a deliberative assembly for any length of time, during which there is no separation of the members except for a recess of a few minutes, as the morning meetings, the afternoon meetings, and the evening meetings, of a convention whose session lasts for days.
3. Thus, business that legally must be done at the annual meeting may be done at any time during the session beginning at the time specified for the annual meeting, through the session, by repeated adjournments, may last for days. The business may be postponed to the next regular meeting, if desired.

Article X- BCC Elections

The Chief Returning Officer shall:

The Chief Returning Officer, hereby referred to as the CRO, shall be in charge of the online voting process;
Be in charge of all matters pertaining to the holding of BCC elections (eVote or by ballot), By-elections, or referenda, including the checking of the Voters List (Community Regular Members) from the Master's Office; the receiving and certification of nominations; the posting of notices; the establishing of polls; the counting of ballots; the declaration of spoiled ballots; the declaration of successful candidates and all results; the declaration of successful referenda questions; the making of all such results known both to the outgoing Council and to the Community. He/she will be responsible for contacting eVote to set up the elections, getting the votes and providing York with the newly elected members. He/she shall also arrange for All-Candidates, public meeting for the Community after the closing of nominations and in the campaign week (except where a post/posts is/are filled by acclamation);
Conduct the elections, By-elections, or referenda on days established by the Constitution, or by motion of the BCC;
Have his/her own vote counted only in the case of a tie and with respect to each such office;
Otherwise maintain complete impartiality; he/she may take any complaints or charges of undue pressure or influence before the BCC for investigation and resolution;
Have final authority to enforce all electoral regulations; or decide matters of contention or to take them before the BCC for resolution; he/she may disallow nominations or force the withdrawal of any candidate for documented just cause, and such a rejected person may appeal to the BCC for re-consideration prior to the election concerned; Be eligible to run for office in the BCC elections or By-elections only if written notice of his/her resignation is given to the BCC President at least three days prior to the closing of all nominations for such elections or By-elections; Be replaced, in the event of his/her resignation by such deputy as is designated by the outgoing or present Council;
Receive a salary or honorarium for the performance of their duties, in the amount set and agreed upon in a regular meeting of the BCC.
Once the voting period has concluded just prior to the votes being counted the CRO shall cast his/her vote. This vote shall be concealed and locked away under the watch of the Master of Bethune College and only be reveled in the case of a tie will it be use to break the tie.

Article XI - BCC Nominations and Election Procedures

Nominations:
1. Candidates for office must be regular Members of the Community (as per Article II (1) (a)), and the other provisions in this Constitution;
2. Nominations shall close seven (7) days prior to the day of the election or By-election;
3. No candidate may be nominated for more than one office in any one election or By-election;
4. Nomination, and all items of Article XI, fall under the authority and supervision of the CRO, as in Article X;
5. Candidates for the positions of Residence Committee Representative and Commuter Students' Representative shall meet the requirement for domicile in residence (for the Residence Committee Representative) and Article V (5) (b) (for the Commuter Students' Representative) in order to be nominated; and shall also do so throughout their period of tenure, or the BCC shall call a By-election;
6. To be valid as well, as nominations shall be in writing, shall be signed by the nominee and by two nominators, and shall be delivered to the CRO prior to the announced deadline.
Voter Eligibility:
1. Any Regular Member of the Community as defined in Article II (1) (a) (i-iii), and only such persons, may vote in BCC elections, By-elections and referenda;
2. Each such voter is entitled to cast one vote for each position with the following restrictions;
3. Only Regular Members who are domiciled in the College Residence may vote for the Residence Committee Representative position;
4. Only Regular Members who are also Student Members (Article II (1) (a) (ii)) and who are domiciled other than in the College Residence may vote for the Commuter Students' Representative.
Procedure for Elections:
1. BCC elections shall be held on dates in March or October, or as otherwise indicated in the Constitution as set by the BCC or the outgoing Council, but never on Saturday, Sunday or a University Holiday, and these dates shall be duly advertised; voting hours shall be set by the CRO in consultation with the BCC;
2. There shall be three ballots provided at a general (March) BCC election: The first ballot shall be for the Residence Committee Representative; the second ballot shall be for the Commuter Students' Representative; the third and more general ballot shall be for the election of all other applicable positions;
3. Ballots shall be printed under the authority of the CRO (and at BCC expense), distributed by poll clerks, folded and placed by the voter in a sealed ballot box, the name of each voter being noted by a poll clerk on an official list of Regular Members of the Community;
4. The CRO or Poll Clerks must ensure a voter's eligibility before giving a ballot to each person, and in so doing may insist upon being shown that person's Sessional Validation card, which the Poll Clerk shall then initial on the back, to prevent irregularities;
5. Each voter must vote only once per election; any irregularity must be reported by a deputy to the CRO and/or by him to the BCC for prompt resolution;
6. Each valid candidate may have one agent, such agent having to be authorized in writing by the candidate in a letter to the CRO and delivered prior to the opening of the polls;
7. The candidate's agent may enter, leave or remain at the polling station at any time during the polling, to guard against irregularities, but may not attempt by word or deed to influence voters;
8. All votes shall be counted by the CRO immediately after the official closing of the polls in the presence of the agent authorized by each candidate; the CRO shall then post a notice in a public place within the College, giving complete results of the voting, only after he/she has made a full report to the BCC or outgoing Council at its next regular meeting.

Article XII- Referenda and Recall/Impeachment

Referenda/Impeachment:
1. Upon receipt of a petition signed by ten percent (10%) of the Regular Members of the Community (refer to Article II (1) (a)) or by a motion approved by a two-thirds majority of the current Council, the President must call a Referendum within ten days and with all due publicity if the matter at issue involves:
  1. Any change to the Constitution (refer to Article XIII);
  2. Alleged loss of confidence in the BCC in entirety by a majority of the Community, or attempted impeachment for grave and documented cause;
  3. A desire by the BCC to test the will of the Community on an important matter facing the College;
2. Any such referendum shall involve the BCC in consultation with the CRO (refer to Article X) and shall be held under his/her supervision and authority;
3. The referendum, to be successful, or binding, must: Be voted in favour of by two-thirds (2/3) of the regular members of the community (refer to Article III (1)(a)) present at the meeting (refer to Article XIV (3)(b)); with due posting of the results;
4. The decision of the referendum shall be binding on the BCC.
Recall/Impeachment:
1. It shall be the duty of all BCC Members to attend all duly advertised meetings during the academic year (i.e. September-April inclusive) and within the provisions of this constitution.
2. If any Voting Member of the BCC misses more than two consecutive or an unacceptable amount of meeting (to be judged by the council), duly advertised Meetings during the academic year, then he/shall be required by the BCC to show just cause for his/her absence at the next meeting of the BCC or after a two-week grace period, after having been sent (by registered mail/email) a letter by the Office Administrator at the President's or Vice-President Administration's request which solicits an explanation and requests that person's attendance at the next BCC meeting or at one within or immediately after the two-week grace period following the mailing of that letter;
3. Should a Voting Member fail to show just cause, or fail to reply or appear as and when requested, the BCC, by a two-thirds affirmative vote (with that member abstaining if he/she should be present) at a regular or special meeting shall declare that member expelled from the BCC and shall call for a By-election (refer to Article X);
4. Upon receipt of a petition signed by ten percent (10%) of the Regular Members of the Community (refer to Article II (1)) or by a motion approved by a two-thirds majority of the current BCC, any particular member may be dismissed from the BCC for documented failure to live up to the duties and public expectations of their office. Before voting on an impeachment, the BCC shall summon the person(s) concerned to explain and clarify the matter and witnesses may be called. If impeached, a By-election shall be called for (refer to Article X);
5. The Vice-President Finance or any other hired position may be dismissed by the BCC with a two-thirds majority vote if it is found that he/she has been negligent in his/her duties or if there is documented mismanagement of BCC funds. (refer to Article V (9)).

Article XIII- Amendments to the Constitution

Amendments, which are actions taken through a vote by the entire community, to delete, alter or revise the language or spirit of this Constitution, may be proposed by a motion of the BCC which is approved by two-thirds of the Voting Members at that regular meeting, or by a petition signed by not less than ten percent (10%) of the Regular Members of the Community, as per Article II (1) (a) and Article XII (1) (a) (i);
Proposed amendments must be conspicuously posted on all College Bulletin Boards and like places prior to the commencement of voting on the amendment(s), and notice must also be given to Regular Members by an additional reasonable means of communication (e.g. Lexicon), this whole process being supervised by the Chief Electoral Officer (refer to Article X).
1. All amendments must be voted in favour of by two-thirds (2/3) the regular members of the community (refer to Article II (1)(a)) present at the meeting; no proxy votes allowed;
2. 1. Changes to the constitution must be voted on at a special council meeting, to be held only once in February of every year;
  2. Notice of this meeting and any proposed constitutional changes, must be given at least seven days prior to the Community;
  3. All regular members present at the meeting, have the right to vote at this meeting (refer to Article II (1)(a));
  4. Quorum for this meeting comprises of fifteen (15) regular members of the Community (refer to Article II (1)(a));
3. Changes to the constitution do not take effect until the following years' council assumes office.
A defeated Amendment may not be further proposed for the remainder of that academic year, but may be brought forward again during the tenure of a new Council.

Appendix I- Agreement between the Bethune College Council and The Lexicon, regarding Lexicon finances

The BCC will provide The Lexicon with a minimum ten (10) percent grant from the total BCC levy allocation for that publication year.
1. The BCC will provide the grant according to the following payment scheme:
  1. 10 percent to be received by July 1 of the publication year,
  2. 45 percent to be received by October 1 of the publication year,
  3. 45 percent to be received by February 1 of the publication year;
2. The February 1 installment will be given to the Lexicon subject to demonstration by the Lexicon of sound financial management of all monies previously received in that publication year.
1. The BCC and The Lexicon will meet every year to agree on the grant amount to be provided to the Lexicon;
2. The first meeting will be held no later than April 15 of every publication year, with both parties signing the agreement by May 15 of that year;
3. 1. All meetings must be attended by: the President of the BCC, the Vice-President Finance of the BCC, the Editor in Chief of the Lexicon and the Business Manager of the Lexicon;
  2. While other members of the BCC and The Lexicon are encouraged to attend, their attendance is not required for the meeting(s) to proceed;
4. Both parties agree to have all financial records readily available at all meetings where grant allocations are discussed.
If an agreement cannot be reached by May 15, the parties will request the involvement of the Master of Bethune College as an arbiter of the negotiation process.
1. If The Lexicon refuses to provide any and all financial records at any or all of these meetings, this action will be viewed as a breach of contract in the agreement.
2. If the BCC refuses to provide any and all financial records at any or all of these meetings, the Lexicon may request that the Master of Bethune College step in and arbitrate the negotiation process.
If the BCC, for reasons that will be made immediately clear to The Lexicon, is unable to provide the minimum 10 percent grant to The Lexicon; and/or If the Lexicon finances show advertising revenues for the previous publication year to be substantial enough to contribute to the budget of the pending publication year, thereby reducing the financial need of The Lexicon; Then a new agreement will be formalized between The Lexicon and the BCC, which will account for the circumstances, brought about by the above conditions, to the best of their abilities. This new agreement would hold only for the pending publication year.
1. The BCC reserves the right to inspect The Lexicon finances at any point;
2. If evidence exists of gross financial misconduct or mismanagement within the Lexicon, the BCC reserves the right to assume full financial management of The Lexicon finances until such time as the BCC, upon recommendation of the Vice-President Finance, is confident in returning financial responsibilities to The Lexicon.
The BCC shall recognize and honour the constitution of The Lexicon provided it does not directly conflict with the Bethune College Council Constitution.
This agreement may only be amended by consensus decision of both parties.

Appendix II- The Bethune College Poster Policy

Preamble

The Bethune College Council and the Bethune Masters Office are severely limited in the ways in which we can keep in contact with our constituents. With a marked decline in community involvement in events planned by both groups, the Bethune College Council wishes to propose a new postering policy for the College. This policy aims to control the extent of postering that goes on within Bethune College, so that everyone involved can have fair and equal access to what can be a very effective method of event promotion/advertisement.

Policy

Postering within Bethune College must follow these guidelines:

Postering on windows is not allowed;
Posters must be approved by BCC and be hung only on bulletin boards which must be suitably posted for community information and consideration;
Unless the Bethune College Council makes an exception, postering within Bethune College will be limited in each area by the discretion of the council;
After two infringements, a specified person/group will lose postering privileges within Bethune College; Any persons/groups not adhering to this restriction will have all their posters removed. The Bethune College Council may also conducted follow-up action in regards to non-compliance with this policy.

Enforcement

In order to ensure that these guidelines are adhered to, the following actions must be taken:

All of College Council will participate in a clean up day where we will go around the college and remove ALL posters from the walls, bulletin boards, and posts.
1. The General Members will now be charged with each making one round of the college per week to ensure that this policy is being adhered to.
2. Specified members may choose to do a "poster check" in place of one office hour in the College Council office.
3. Poster checks must be completed at least three times per week; ideally on Mondays, Wednesdays and Fridays. If there are not enough volunteers to complete the checks, then names will be drawn in a random order from a list of the specified members.
Follow-up actions are to be carried out by the Executive Vice-President or President. Specified members will contact those not adhering to the guidelines and request that they be followed in future.

Norman Bethune College

THE BETHUNE COLLEGE COUNCIL CONSTITUTION

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