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Year End Cut-Off Schedule
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2011 |
Fiscal Year End Closing Timetable
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Month End Cut-Off Schedule
| Month |
eReports |
Last day to send Journals
to Finance for Processing (both hard copy and electronic) |
Final eReports for the month |
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| 2012 |
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| May |
Friday May 11, 2012 |
Tuesday May 29, 2012 |
Friday June 1, 2012 |
| June |
Monday June 4, 2012 |
Wednesday June 27, 2012 |
Tuesday July 3, 2012 |
| July |
Wednesday July 4, 2012 |
Friday July 27, 2012 |
Wednesday August 1, 2012 |
| August |
Thursday August 2, 2012 |
Wednesday August 29, 2012 |
Tuesday September 4, 2012 |
| September |
Wednesday Sept. 5, 2012 |
Wednesday Sept. 26, 2012 |
Monday October 1, 2012 |
| October |
Tuesday October 2, 2012 |
Monday October 29, 2012 |
Thursday November 1, 2012 |
| November |
Friday November 2, 2012 |
Wednesday Nov. 28, 2012 |
Monay December 3, 2012 |
| * December |
Tuesday December 4, 2012 |
Monday December 17, 2012 |
Wednesday January 2, 2012 |
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| 2013 |
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| January |
Thursday January 3, 2013 |
Tuesday January 29, 2013 |
Friday February 1, 2013 |
| February |
Monday February 4, 2013 |
Tuesday February 26, 2013 |
Friday March 1, 2013 |
| * March |
Monday March 4, 2013 |
Friday March 15, 2013 for Research Related Journals and Friday March 29, 2013 For All Other Journals |
Tuesday April 9, 2013 |
| * April |
Wednesday April 10, 2013 |
Tuesday April 30, 2013 |
Monday May 13, 2013 |
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| * These dates are subject to change |
Purchasing Card Key dates
- Every 20th of the month pcard administrators or pcard owners need to reconcile their statements
- If the 20th of the month falls on a weekend or a statutory holiday then reconciliation takes place the next business day following the statutory holiday or weekend
- Every 24th of the month is the last day for pcard owners or pcard administrators to make any change to allocations
Key dates for researchers
| Procedure |
Deadline |
| Research reports updated on eReports |
daily |
| Submit correcting journal entries to Research Accounting |
Friday March 16, 2012 |
| Submit supplier invoices and claims for reimbursement |
Friday March 9, 2012 |
| 2012-2013 grant installments added to cost centre |
Friday April 6, 2012 |
| PI’s receive statement (Form 300) as of March 31, 2012 |
Monday May 14, 2012 |
| PI’s return signed statement (Form 300) to Research Accounting |
Monday May 28, 2012 |
Key dates for Insurance purposes
Feb-March - Preparation of underwriting submissions for renewal of York’s commercial insurance program (Auto, Boiler and Machinery, Fine Arts, etc.)
Departments/Faculties/units should:
- Submit current driver’s and vehicle lists
- Submit current inventory of fine arts, rare books acquired since the start of the current fiscal year (May 1st)
May-July- Insurable Values submission to American Appraisal
Departments/Faculties/units should:
- Submit new contents values in excess of $100,000 (any one location or any one localized area - i.e., computer lab) since May 1st
- Moves of equipment from one campus building to another
- New permanent off-site locations
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