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Financial Calendar

Year End Cut-Off Schedule

2015 Fiscal Year End Closing Timetable Year end fiscal

Month End Cut-Off Schedule

Month eReports available Last day to send Journals
to Finance for Processing
Final eReports for the month
 
2015      
May Thursday, May 7, 2015 Wednesday, May 27, 2015 Monday, June 1, 2015
June Tuesday, June 2, 2015 Friday, June 26, 2015 Thursday, July 2, 2015
July Friday, July 3, 2015 Wednesday, July 29, 2015 Tuesday, August 4, 2015
August Wednesday, August 5, 2015 Thursday, August 27, 2015 Wednesday, Sept. 2, 2015
September Thursday, Sept. 3, 2015 Monday, Sept. 28, 2015 Thursday, October 1, 2015
October Friday, October 2, 2015 Wednesday, Oct. 28, 2015 Monday, November 2, 2015
November Tuesday, November 3, 2015 Thursday, Nov. 26, 2015 Tuesday, December 1, 2015
* December Wednesday, Dec. 2, 2015 Thursday, Dec. 17, 2015 Monday, January 4 2016
 
2016      
January Tuesday, January 5, 2016 Wednesday, Jan. 27, 2016 Monday, February 1, 2016
February Tuesday, February 2, 2016 Thursday, Feb. 25, 2016 Tuesday, March 1, 2016
* March Wednesday, March 2, 2016 Monday, March 28, 2016 for research related journals and Thursday, March 31, 2016 for all other journals Monday, April 11, 2016
* April Tuesday, April 12, 2016 Friday, April 29, 2016 Wednesday, May 11, 2016
 
* These dates are subject to change

 

Purchasing Card Key dates

  • Every 20th of the month pcard administrators or pcard owners need to reconcile their statements
  • If the 20th of the month falls on a weekend or a statutory holiday then reconciliation takes place the next business day following the statutory holiday or weekend
  • Every 24th of the month is the last day for pcard owners or pcard administrators to make any change to allocations


Key Dates for Researchers

Procedure Deadline
Research reports updated on eReports daily
Submit correcting upload journal entries to Research Accounting Thursday, March 26, 2015
Submit supplier invoices Monday, March 16, 2015
Submit Claims for Reimbursement (use of Concur is strongly encouraged) Monday, March 16, 2015
2015-2016 grant installments added to cost centre by Friday, April 10, 2015
Researchers receive statement (Form 300) as of March 31, 2015 Friday, May 8, 2015
Researchers return signed statement (Form 300) to Research Accounting Friday, May 22, 2015


Key dates for Insurance purposes

Feb-March - Preparation of underwriting submissions for renewal of York’s commercial insurance program (Auto, Boiler and Machinery, Fine Arts, etc.)

Departments/Faculties/units should:

  • Submit current driver’s and vehicle lists
  • Submit current inventory of fine arts, rare books acquired since the start of the current fiscal year (May 1st)

May-July- Insurable Values submission to American Appraisal

Departments/Faculties/units should:

  • Submit new contents values in excess of $100,000 (any one location or any one localized area  - i.e., computer lab) since May 1st
  • Moves of equipment from one campus building to another
  • New permanent off-site locations