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Financial Calendar

Year End Cut-Off Schedule

2014 Fiscal Year End Closing Timetable Year end fiscal

Month End Cut-Off Schedule

Month eReports available Last day to send Journals
to Finance for Processing (both hard copy and electronic)
Final eReports for the month
 
2013      
May Monday, May 13, 2013 Wednesday, May 29, 2013 Monday, June 3, 2013
June Tuesday, June 4, 2013 Wednesday, June 26, 2013 Tuesday, July 2, 2013
July Wednesday, July 3, 2013 Monday, July 29, 2013 Thursday, August 1, 2013
August Friday, August 2, 2013 Wednesday, August 28, 2013 Tuesday, September 3, 2013
September Wednesday, Sept. 4, 2013 Thursday, Sept. 26, 2013 Tuesday, October 1, 2013
October Wednesday, October 2, 2013 Tuesday, October 29, 2013 Friday, November 1, 2013
November Monday, November 4, 2013 Wednesday, Nov. 27, 2013 Monday, December 2, 2013
* December Tuesday, December 3, 2013 Wednesday, Dec. 18, 2013 Thursday, January 2, 2014
 
2014      
January Friday, January 3, 2014 Wednesday, Jan. 29, 2014 Monday, February 3, 2014
February Tuesday, February 4, 2014 Wednesday, Feb. 26, 2014 Monday, March 3, 2014
* March Tuesday, March 4, 2014 Wednesday, March 26, 2014 for Research Related Journals and Monday, March 31, 2014 For All Other Journals Wednesday, April 9, 2014
* April Thursday, April 10, 2014 Wednesday, April 30, 2014 Monday, May 12, 2014
 
* These dates are subject to change

 

Purchasing Card Key dates

  • Every 20th of the month pcard administrators or pcard owners need to reconcile their statements
  • If the 20th of the month falls on a weekend or a statutory holiday then reconciliation takes place the next business day following the statutory holiday or weekend
  • Every 24th of the month is the last day for pcard owners or pcard administrators to make any change to allocations


Key Dates for Researchers

Procedure Deadline
Research reports updated on eReports daily
Submit correcting journal entries to Research Accounting Wednesday, March 26, 2014
Submit supplier invoices and claims for reimbursement Monday, March 17, 2014
2014-2015 grant installments added to cost centre by Thursday, April 10, 2014
Researchers receive statement (Form 300) as of March 31, 2014 Friday, May 9, 2014
Researchers return signed statement (Form 300) to Research Accounting Friday, May 23, 2014


Key dates for Insurance purposes

Feb-March - Preparation of underwriting submissions for renewal of York’s commercial insurance program (Auto, Boiler and Machinery, Fine Arts, etc.)

Departments/Faculties/units should:

  • Submit current driver’s and vehicle lists
  • Submit current inventory of fine arts, rare books acquired since the start of the current fiscal year (May 1st)

May-July- Insurable Values submission to American Appraisal

Departments/Faculties/units should:

  • Submit new contents values in excess of $100,000 (any one location or any one localized area  - i.e., computer lab) since May 1st
  • Moves of equipment from one campus building to another
  • New permanent off-site locations