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Financial Calendar

Year End Cut-Off Schedule

2015/2016 Fiscal Year End Closing Timetable Year end fiscal

Month End Cut-Off Schedule

Month eReports available Last day to send Journals
to Finance for Processing
Final eReports for the month
 
2016      
May Friday, May 6, 2016 (Run 1)
Wednesday, May 11, 2016 (Run 2)
Friday, May 27, 2016 Wednesday, June 1, 2016
June Thursday, June 2, 2016 Tuesday, June 28, 2016 Monday, July 4, 2016
July Tuesday, July 5, 2016 Wednesday, July 27, 2016 Tuesday, August 2, 2016
August Wednesday, August 3, 2016 Monday, August 29, 2016 Thursday, Sept. 1, 2016
September Friday, September 2, 2016 Wednesday, Sept. 28, 2016 Monday, October 3, 2016
October Tuesday, October 4, 2016 Thursday, October 27, 2016 Tuesday, November 1, 2016
November Wednesday, Nov. 2, 2016 Monday, November 28, 2016 Thursday, December 1, 2016
* December Friday, December. 2, 2016 Monday, December 19, 2016 Tuesday, January 3, 2017
 
2017      
January Wednesday, January 4, 2017 Friday, January 27, 2017 Wed., February 1, 2017
February Thursday, February 2, 2017 Friday, February 24, 2017 Wednesday, March 1, 2017
* March Thursday, March 2, 2017 Tuesday, March 28, 2017 for research related journals, and
Friday, March 31, 2017 for all other journals
Monday, April 10, 2017
* April Tuesday, April 11, 2017 Friday, April 28, 2017 Friday, May 5. 2017 (Run 1)
Wednesday, May 10, 2017 (Run 2)
 
* These dates are subject to change

 

Purchasing Card Key dates

  • Every 20th of the month pcard administrators or pcard owners need to reconcile their statements
  • If the 20th of the month falls on a weekend or a statutory holiday then reconciliation takes place the next business day following the statutory holiday or weekend
  • Every 24th of the month is the last day for pcard owners or pcard administrators to make any change to allocations


Key Dates for Researchers

Procedure Deadline
Research reports updated on eReports daily
Submit correcting upload journal entries to Research Accounting Thursday, March 26, 2015
Submit supplier invoices Monday, March 16, 2015
Submit Claims for Reimbursement (use of Concur is strongly encouraged) Monday, March 16, 2015
2015-2016 grant installments added to cost centre by Friday, April 10, 2015
Researchers receive statement (Form 300) as of March 31, 2015 Friday, May 8, 2015
Researchers return signed statement (Form 300) to Research Accounting Friday, May 22, 2015


Key dates for Insurance purposes

Feb-March - Preparation of underwriting submissions for renewal of York’s commercial insurance program (Auto, Boiler and Machinery, Fine Arts, etc.)

Departments/Faculties/units should:

  • Submit current driver’s and vehicle lists
  • Submit current inventory of fine arts, rare books acquired since the start of the current fiscal year (May 1st)

May-July- Insurable Values submission to American Appraisal

Departments/Faculties/units should:

  • Submit new contents values in excess of $100,000 (any one location or any one localized area  - i.e., computer lab) since May 1st
  • Moves of equipment from one campus building to another
  • New permanent off-site locations