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FINANCIAL REPORTING TO FUNDING AGENCIES

Financial Reporting to Tri Council

Institutions are required to submit an annual Statement of Account (Form 300) for every Tri Council grant by June 30th. The Statement of Account summarizes the revenues and expenses incurred during the year for every grant, and needs to be signed by both the grantee and the Research Accounting Manager. These reports cover the annual period of April 1 to March 31. PI's may be required to submit narrative reports as requested by the agency.

Financial Reporting - All Other

Financial reporting will be completed in accordance with requirements of the research grant or contract. Research Accounting will prepare financial reports for the PIs review and approval.

Residual Balances - Tri Council

Unspent funds at the end of each year will be carried forward into the next year until a grant reaches the end of its term or extension year.

As stated in the Tri Council Residual Balances policy, (for NSERC and SSHRC only) any funds remaining at the end of the grant or applicable extension year will be transferred to the University's General Research Fund pending notification from the agency. Your grant/contract will be deactivated as of April 1 of the last year of spending or any applicable extension year.

Any funds remaining at the end of the grant or applicable extension year for CIHR funds must be returned to the agency.

Researchers will continue to have access to the full balance of the grant prior to the agency's termination date of the grant, which is the original end date of the grant possibly extended by up to one year by the granting agency. At the termination date of the grant, and upon request by the grant holder, York will permit continued access to 90% of the remaining balance during the next year, with a further annual reduction by 10% to unspent balances in NSERC Discovery Grants and SSHRC Insight Grants in the following years. For additional information refer to the memorandum on Access to Unspent Funds In NSERC AND SSHRC Cost Centres. As in the past, York will continue to deposit any retained balances in the General Research Fund, to be used by the University according to Tri Council policies.

Non Tri Council Residual Balances

For non Tri Council grants refer to the contract or agreement as they pertain to end dates and residual balances.

If you have excessive available funds at the end of the grant from non Tri Council funders, you may wish to consider contacting the Office of Research Services to request an extension to your grant end date.



RESEARCH RELATED POLICIES

RESEARCH RELATED PROCEDURES, GUIDELINES & SOPs

FORMS FREQUENTLY USED BY RESEARCHERS

RELATED DOCUMENTS & OTHER RESOURCES

HANDBOOKS & PRESENTATIONS

EXTERNAL RESEARCH RESOURCES