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Frequently Asked Questions - Applicants

Recruitment
York University Temporary Agency (YUTA)
Relocation Services
Employment Equity

 

Summary of Questions - Recruitment
 
1. I am an external candidate. I sent my application in two weeks ago but I have not received feedback. What should I do?
2. I am interested in a posting that appears on your website but the ad asks for a complete application package. What does that include and when do I have to submit it by?
3. I can’t edit the application form on the York University website. Is there any way you can send me an application form via e-mail?
4. What does CPM mean?
5. Can I send Recruitment and Employment Equity my resume to retain on file for any future openings?
6. When are non-academic positions posted?
   
   
Answers - Recruitment
 
1. I am an external candidate. I sent my application in two weeks ago but I have not received feedback. What should I do?
Recruitment Services can check with the Hiring Manager to determine if the position has already been filled.  Typically, feedback is not provided to external applicants.  With the extremely high volume of external applicants (thousands at a time), we are unable to get back to each applicant.  The ‘bounce back message’ you receive (if you’ve submitted your application package electronically) will acknowledge and thank you for your application package, and will explain that only finalists will be contacted.  We sincerely appreciate your interest in a career with York University.
   
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2. I am interested in a posting that appears on your website but the ad asks for a complete application package. What does that include and when do I have to submit it by?
Please email a complete application package, which includes an application form, covering letter and resume, and quote the posting number in the subject of the email to jobs@yorku.ca by 4:30 pm on the posted deadline date. The application form and complete position details can be found at www.yorku.ca/jobs.
   
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3. I can’t edit the application form on the York University website. Is there any way you can send me an application form via e-mail?
In order to edit our application form you must first save it as a Word document. You may then edit it and attach it to an e-mail message as you would with any other documents.
   
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4. What does CPM mean?
CPM is an employee association at York, and it stands for Confidential, Professional and Managerial. The employees in this category are either from the management group or they are individuals who come in contact with highly confidential information.
   
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5. Can I send Recruitment and Employment Equity my resume to retain on file for any future openings?
If you are interested in employment with York University, please follow our recruitment process.  We encourage you to visit our website at www.yorku.ca/jobs to view all our available positions.  If you are interested in any of the positions posted, please ensure that:
  • Your application package is in one of these formats: Microsoft Word (.doc), Adobe (.pdf). You may use plain text (.txt) for your cover letter and resume only.
  • You have submitted a complete application package  (application form*, resume and covering letter) by 4:30 p.m. on the posted deadline date.
  • A complete application package has been submitted for each job posting you are applying for.
  • You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number for future reference or inquiries.
Applications are to be submitted to:jobs@yorku.ca.
   
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6. When are non-academic positions posted?
Non-academic positions are posted every Monday, Wednesday and Friday.  To view postings please visit www.yorku.ca/jobs.

Thank you for your interest in a career with York University.
   
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Summary of Questions - York University Temporary Agency
 
1. What type of positions does YUTA staff?
2. Where can I see your postings of available positions?
3. How long are temporary assignments?
4. Are positions part-time and if so, how many hours per week can I work? What are the working hours?
5. Do you staff outside of campus?
   
   
Answers - York University Temporary Agency
 
1. What type of positions does YUTA staff?
The York University Temporary Agency is continually accepting applications for administrative, secretarial, reception, clerical and customer service positions. 
   
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2. Where can I see your postings of available positions?
As our positions change quickly and are requested on short notice we are unable to post positions.
   
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3. How long are temporary assignments?
All positions are short-term and casual in nature. Assignments may be for 1 day to a maximum of 3 months in length.
   
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4. Are positions part-time and if so, how many hours per week can I work?  What are the working hours?
Candidates must be available to work 35 hours per week, Monday through Friday during regular business hours.
   
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5. Do you staff outside of campus?
All positions are within York University and may be located on the Keele Campus, Glendon College or downtown at Osgoode Hall Law School’s Professional Development Centre and the Schulich School of Business Nadal Management Centre.
   
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Summary of Questions - Relocation Services
 
1. What is the role of the Relocation Coordinator?
2. What assistance is available?
3. What needs to be done in order to access Relocation Services?
4. Where can I find information on the University’s Relocation Allowance policy?
   
   
Answers - Relocation Services
 
1. What is the role of the Relocation Coordinator?
To provide assistance to prospective and recently appointed faculty (including Visiting Professors, Guest Lecturers and Post Doctoral Fellows), senior managerial staff*, professional librarians, and their families, with many aspects of relocating to York University and the Toronto area. Consultations are free and confidential.

*Senior managerial staff members are classified by title and include President, senior direct reports of the President, Vice-Presidents, Associate Vice-Presidents, and Deans.  
   
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2. What assistance is available?
The Relocation Coordinator assists employee/family orientation to the city by discussing the unique and diverse qualities of Toronto neighbourhoods and surrounding areas. She answers questions on immigration, accommodation (renting/buying), partner/spousal employment assistance, health care, banking, moving, child care, schooling, drivers’ licenses, and more. From the prospective stage of relocation, to pre-move, arrival and settlement, the Relocation Coordinator guides referred employees through the process.

The Relocation Coordinator does not handle any budget related matters such as the booking (hiring) and payment of moving companies, and does not provide details of individual relocation allowances that may be negotiated at hire. Such matters are managed by your hiring department/faculty.
   
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3. What needs to be done in order to access Relocation Services?
The Dean, Principal, University Librarian, Executive Officer or their designate, as appropriate, completes the referral form and forwards it to the Relocation Coordinator by internal mail, fax or email. Referrals are accepted at the final short-listing stage, when prospective employees are considering a career at York University, at the job offer stage, and in the early months at York University. The Referral Form is available on the Relocation Services page.
   
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4. Where can I find information on the University’s Relocation Allowance policy?
This policy is located on the York University Faculty Association web site at http://www.yufa.org/contract/appt.html.
   
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Summary of Questions - Employment Equity
1. Why am I being asked Employment Equity questions on my application for employment?
2. Will my information be kept confidential? Who will see the raw data?
3. Why does this survey only ask about identification as a women, visible minority, persons with disabilities or Aboriginal peoples? There are many other diverse groups at York University and in the community.
4. I have completed an employment equity census in the past. Is it necessary for me to fill out a new survey?
5. I’m not a member of any of the “designated groups”. Should I complete the survey?
6. Can I identify as belonging to more than one group?
7. What are some examples of disabilities?
8. If hired will I have to complete the survey again?
   
   
Answers - Employment Equity Self-Identification Survey
 
1. Why am I being asked Employment Equity questions on my application for employment?
  • Applicants may be asked to self identify so that we may understand if we are attracting a diverse group of candidates to open positions at the University.  Completion of the Employment Equity based questions is voluntary.
   
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2. Will my information be kept confidential? Who will see the raw data?
  • Employment Equity Self Identification information provided will only be reviewed by those involved in the recruitment and selection process. 
   
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3. Why does this survey only ask about identification as a women, visible minority, persons with disabilities or Aboriginal peoples? There are many other diverse groups at York University and in the community.
  • At the present time the Employment Equity Act requires collection of data on the four designated groups as defined in the Act.  York University is required to monitor, on an aggregated basis, its’ employees membership in these groups.  The University recognizes and values the many additional facets of diversity represented in its faculty and staff.  York University has a number of organizations and groups who focus on many of the other facets of diversity, for instance SexGen York is a group who advocate on behalf of the LGBT community.
   
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4. I have completed an employment equity census in the past. Is it necessary for me to fill out a new survey?
  • If you are currently an employee of York University and applying for a different position:
    • Any self identification information previously submitted will NOT be part of the application, therefore you may choose to voluntarily self identify on the application.
  • If you are currently not an employee of York University:
    • Self identification information previously submitted to former employers remains with that organization.  Therefore you may choose to voluntarily self identify on the current application to York University.
   
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5. I’m not a member of any of the “designated groups”. Should I complete the survey?
  • If this is your situation, please check ‘no’ as appropriate.
   
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6. Can I identify as belonging to more than one group?
  • Yes, you should identify yourself under all of the designated groups that apply to you.
   
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7. What are some examples of disabilities?
  • Disabilities can be both visible and non-visible. Either way, you can self-identify as having a disability if you consider yourself to be disadvantaged in employment by reason of that impairment.
  • The following are some examples of disabilities:
    • Addiction (e.g. alcoholism, drug etc.)
    • Anxiety disorder (e.g. obsessive compulsive disorder, phobias, panic disorders, post traumatic stress disorder, etc.)
    • Blindness or vision loss (Note: If your glasses/contact lenses correct the vision loss, do not include yourself in this category)
    • Cancer (e.g. breast, prostate, lung, etc.)
    • Coordination or dexterity disability (e.g. cerebral palsy, arthritis, etc.)
    • Deaf, deafened or hard of hearing
    • Eating disorder (e.g. anorexia nervosa, bulimia nervosa)
    • Learning disability (e.g. dyslexia, etc.)
    • Speech impediment
    • Mobility impairment (e.g. due to spinal cord injury, amputation, etc.)
    • Mood disorder (e.g. clinical depression, bipolar disorder, etc.)
    • Non-visible physical disability (e.g. epilepsy, diabetes, asthma, heart condition, haemophilia, etc.)
   
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8. If hired will I have to complete the survey again?
  • Yes, you will be asked to self identify again.  Information gathered in the application process is not carried forward.  
   
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