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Short Term Absences
After a ten (10)
day absence from work due to a non work-related illness or
injury, the Employee Well Being Office manages short term
absences by establishing direct contact with the employee for
updates and progress of recovery until the employee returns to
work or is approved for salary continuance through the LTD
carrier. Throughout an absence, the EWO provides a Practitioner’s
Report on Abilities and Limitations form (PDF) to the
treating practitioner who clarifies the employee’s
abilities, limitations and estimated length of absence.
Workplace Safety and Insurance Board (WSIB)
All work related
illnesses and injuries must be reported to the Employee Well
Being Office within 24 hours. The EWO is responsible for
reporting all incidents that result in healthcare and or lost
time to the WSIB and administers the WSIB claims. The EWO provides a Functional
Abilities Form to the treating practitioner who
clarifies the employee’s functional abilities to assist the
EWO in facilitating an early and safe return to work.
Long Term Disability
The EWO provides a
long term disability (LTD) package to employees who are absent
for more than four (4) weeks. The package includes an
information letter from the EWO and the application forms: a
Plan Member’s Statement (to be completed by the employee)
and the Attending Physician’s Statement (to be completed by
the physician). The EWO initiates the claim by providing
the LTD carrier with the completed Plan Sponsor’s Statement. The EWO continues to administer the claim following the elimination period. The elimination period is 90 days of uninterrupted total disability or the last day benefits are payable under any short term disability, loss of income or other salary continuation plan, whichever is
later.
Return to Work and At Work Accommodation
The Employee Well
Being Office works with the employee, the department, the
union (if applicable), the WSIB (if applicable), the LTD
carrier (if applicable), and the treating practitioner to
implement a safe and suitable return to work plan. This
involves understanding the employee’s functional abilities
and limitations, the essential duties of the job, and the
department’s operational needs.
The Employee Well
Being Office works with the employee, the department, the
union (if applicable), the treating practitioner and the
Department of Occupational Health and Safety (if applicable),
to implement suitable at work accommodation. At work
accommodation may include interventions such as work station
modifications, technical aids, ergonomic devices and training.
For information on the Academic Accommodation process please click here.
Employee Assistance Program (EAP)
The Employee
Assistance Program (EAP) is a voluntary, confidential,
short-term counselling and advisory service that connects the
employee and eligible family members to a network of dedicated
professionals who are available to give assistance 24 hours a
day. The EAP provides professional assistance for a wide
range of issues including: family matters, bereavement,
eldercare concerns, crisis counselling/trauma, couple and
marital relationships.
Related Links
Reports and Process Forms
To request
information and training specific to employee well-being
processes, for your faculty or department, please contact
us at: (416) 736-5005 or via HR internal extension 55005,
Department of Human Resources.
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