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Frequently Asked Questions
 
Payroll

 

Summary of Questions - Payroll
 
1. If my name is incorrect on my pay advice, or I change my name, how do I inform the Payroll Department?
2. If my address is incorrect on my pay advice, or I have moved, how do I inform the Payroll Department?
3. Do I have to pay Union Dues?
4. How will I receive my payment from the Payroll Department?
5. What do I do if I lose my cheque or do not receive my pay advice?
6. Who do I contact if my payment is not deposited into my bank account?
7. What is a TD1 and TD1ON form?
8. Is it necessary for me to fill out the TD1 or TD1ON form every year?
9. How do I increase my tax deductions or change my amount of federal or provincial tax credits?
10. What is the basic exemption?
11. What happens if I don’t complete a new federal/provincial Form TD1?
12. How can I receive a copy of the Payroll Schedule?
13. What are the standard benefit rates that are charged to operating funds?
   
   
Answers - Payroll
 
1. If my name is incorrect on my pay advice, or I change my name, how do I inform the Payroll Department?
If your name has changed or it appears incorrectly on your pay advice, please complete the Name Change information request form and submit to Payroll.
   
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2. If my address is incorrect on my pay advice, or I have moved, how do I inform the Payroll Department?
If your address has changed or it appears incorrectly on your pay advice, please complete the Address Change information request form and submit to Payroll. It is important that the information held by Payroll is correct, even if your advices are delivered on campus, since the T4/T4A mailing is sent to the home addresses.
   
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3. Do I have to pay Union Dues?
For those within union membership, union dues are deducted every month and are required as per the union agreements. If you notice that union dues are not being deducted, please inform Payroll immediately. This will avoid the inconvenience to you of paying back dues in addition to the regular dues.
   
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4. How will I receive my payment from the Payroll Department
There are two basic options available to the employee for form of payment: cheque, direct deposit.

If an employee is paid by cheque, the cheque will be mailed to the employee (home or campus address chosen by employee) to reach them by the pay date.
If an employee is paid by direct deposit, the deposit will be placed in the employee's bank account on the pay date. If you would like to arrange for direct deposit, or would like to change the bank account listed for the direct deposit, please see the Direct Deposit or the Banking Change section under Forms within this website.

Direct Deposit Request Form (DOC)
Direct Deposit Information Change (DOC)

If a pay date occurs on a statutory holiday or a Saturday, the pay date becomes the day prior. If a pay date occurs on a Sunday, the pay date becomes the following Monday.
   
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5. What do I do if I lose my cheque or do not receive my pay advice?
If you have not received an expected cheque, it is imperative that you contact Payroll as soon as possible. Once it has been ascertained with Payroll that the cheque has been sent out and not received by you, it is necessary to complete the Affidavit for Lost Cheque Form. Once this has been submitted to Payroll, there is a time delay necessary for the stop payment to process through the banking system. Only then can a replacement cheque be issued. Because of this time delay, you should contact Payroll immediately so as not to increase the length of time in which the payment is not received. Conversely, this is also the reason that a stop payment request should not be done before you are reasonably sure that the cheque has been lost. Once a stop payment request has been entered to the bank, even if the cheque in question arrives immediately after, it can no longer be cashed.

Affidavit for Lost Cheque Form
(DOC)
   
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6. Who do I contact if I lose my cheque or do not receive my pay advice?
If you have not received an expected cheque, it is imperative that you contact Payroll as soon as possible. Once it has been ascertained with Payroll that the cheque has been sent out and not received by you, it is necessary to complete the Affidavit for Lost Cheque Form. Once this has been submitted to Payroll, there is a time delay necessary for the stop payment to process through the banking system. Only then can a replacement cheque be issued. Because of this time delay, you should contact Payroll immediately so as not to increase the length of time in which the payment is not received. Conversely, this is also the reason that a stop payment request should not be done before you are reasonably sure that the cheque has been lost. Once a stop payment request has been entered to the bank, even if the cheque in question arrives immediately after, it can no longer be cashed.

Affidavit for Lost Cheque Form
(DOC)
   
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7. What is a TD1 and TD1ON Form?
A TD1 form is the federal personal tax credits return. The TD1ON is the provincial personal tax credits return. These forms are required in order for Payroll to determine the rate of tax used to calculate payments to the employee. It lists, with a short explanation of each, the credits allowed for individuals (e.g. basic personal amount, spousal amount, age amount, tuition fees and education amount, etc.)
   
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8. Is it necessary for me to fill out the TD1 or TD1ON form every year?
It is not required that the TD1 or TD10N is completed each year if an employee's personal tax credits amount has not changed for the year. However, if an employee's situation has changed and more or less credits are available, they must fill out these form out again in order for Payroll to implement the changes.
   
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9. How do I increase my tax deductions or change my amount of federal or provincial tax credits?
If an employee needs to change the amount of personal tax credits used in the calculation of their tax rate used by Payroll, a new federal TD1 or provincial TD1ON form must be completed, signed, and submitted to the Payroll department. There is also a section on each form that allows for a flat additional amount of tax to be taken with each payment to the employee.
   
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10. What is the basic exemption?
The basic exemption is an amount set out by the federal government that CPP is not charged against. It is still included in the year's pensionable earnings amount; however it is excluded from the CPP deduction calculation. The basic exemption amount set by the federal government is divided by the number of pay periods during the year, dependent on pay frequency.
   
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11. What happens if I don’t complete a new federal/provincial Form TD1?
In the event that you do not complete both TD1's, the employer is required to enter the basic personal tax credit amount.
The TD1 forms are available from the Human Resources Department. To obtain more detailed information about this subject, or to download the forms in PDF format, please visit the Canada Revenue Agency website at:
http://www.cra-arc.gc.ca/E/pbg/tf/td1on/README.html
   
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12. How can I receive a copy of the Payroll Schedule?
A copy of our current Payroll Schedule for bi-weekly and monthly payments containing pay period end dates, submission deadlines as well as pay dates can be found here.
   
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13. What are the standard benefit rates that are charged to operating funds?
The following Benefit Variance Chart indicates all affiliations with accompanying benefit rates:

Sal Plan
Description
Benefit Percentage
CCY Casual 10.00
CHT Host Teachers 0.00
CP2 CUPE 1356 - 1 25.70
CPM Confidential, Professional and Managerial 22.00
CPT CUPE 1356 Part-Time 10.00
CU2 CUPE 1356 - 2 Part-Time 10.00
CUP CUPE 1356 Full-Time 31.00
DAY Daycare 20.40
GSA Graduate Assistant 8.00
GSR Graduate Research Assistant 6.00
IUO International Union Of Operating Engineers 23.80
IUT Inter University Transit System 20.40
MIS Miscellaneous 10.00
OGE Osgoode Exempt 20.00
OGV Osgoode Hall Law-Visiting Faculty 20.00
OPS Ontario Public Service Employees 6.00
OSG Osgoode Hall Law Association 20.00
PGS Part-Time Graduate Student 10.00
POS Post Doctoral Fellows 3.50
QU1 Cdn Union Of Public Employees 3903-1 21.00
QU2 Cdn Union Of Public Employees 3903-2 15.00
QU3 Cdn Union Of Public Employees 3903-3 15.00
QUE Cdn Union Of Public Employees 3903-Exempt 10.00
RAC Research Associates 23.50
RAS Research Assistants 20.40
SRX Senior Executives 22.00
TCM Temporary Contract Management-No Benefits 10.00
UFA York University Faculty Association 20.00
UFE York Univ Faculty Association-Exempt 20.00
UFR YUFA Retirees 8.00
ULE YUELI Contract Teachers 24.00
USA York University Staff Association 27.50
USC YusApuY 2 - Casual 10.00
USP YusApuY 2 - Part Time 10.00
UTV YUFA Exempt -True Visitor 20.00
WSS Work Study Students 10.00
   
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