The Common Records Schedule (CRS) is the backbone of records and information management at the University.
The CRS is designed to assist units in ensuring that their university records are organized and maintained for operational and administrative effectiveness, and that they are disposed of appropriately.
The CRS presents a model for the organization of common records across the University, organized into eleven functional areas based on common functions.
New to the CRS?
On the CRS main page, see Getting Started with the CRS for an overview of the Records Classification system. Then browse the various functional areas with their associated descriptions.
It's easy to find the CRS; just click the Common Records Schedule image (above) wherever you see it on the website.
Already know about the CRS?
Use the shortcuts in the right hand column to go directly to a specific functional area.Access a summary of the latest changes to the CRS below.
The following forms and guidelines relate to records and information management activities. For the full list of tools, tips, forms and guidelines developed by the IPO, click on Tools and Tips in the left navigation.
- Records Destruction Approval (fillable form, requires Adobe Reader 8 or later)
- Transfer to Archives Approval (fillable form, requires Adobe Reader 8 or later)
- Organizing and Maintaining Shared Drives
- How To Save And File Lotus Notes Emails
Download 
Adobe Reader for forms and templates.
Problems completing the "fillable" forms? Contact the IPO for assistance.
Our Top 5 Tips for Good Recordkeeping mousepad (left) is available to York staff and faculty - just drop us a line to get yours!
Contact the IPO at: info.privacy@yorku.ca
CRS Orientation
CRS Shortcuts
- Administration and Governance
- Campus Services
- Communications and Public Relations
- Equipment and Supplies
- Facilities and Property
- Finance
- Human Resources
- Information Technology and Information Management
- Research
- Students
- Teaching and Learning
Records Management Policy Links
- York University Records & Information Management Policy
- Student Records Policy on Access to Records and Protection of Privacy
Records Management Assistance
- Need tips on records and information management? See our Tools and Tips page.
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IPO's new listserv for Records Management >subscribe
