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Rules and Procedures of Council

  1. Membership
  2. Officers of Council
  3. Meetings of Council
  4. Conduct of Proceedings
  5. Amendments to Rules and Procedures
  6. Standing Committees of Council
    1. Executive Committee
    2. Academic Policy and Planning Committee
    3. Committee on Curriculum, Curricular Policy and Standards
    4. Tenure and Promotions Committee
    5. Committee on Research Policy and Planning
    6. Committee on Teaching and Learning
    7. Committee on Student Appeals and Academic Integrity
    8. Committee on Student Academic Petitions

     

Provisionally approved June 2011

1. Membership

Subject to approval of Senate, of which the Council is a sub-committee, the Council shall be composed of:

  1. The Dean and Associate Deans;
  2. Full-time members of the Faculty and cross-appointed members of the Faculty;

  3. Emeriti faculty (retirees) for the year during which they hold a teaching and/or administrative appointment;
  4. Six alumni representatives, two appointed each from the former Faculties of Arts and Atkinson Alumni Associations and two from the Faculty of Liberal Arts & Professional Studies Alumni Association. The Alumni Associations will report to the Council on the names of the appointed members;
  5. A number of representatives of contract faculty members including CUPE Unit II, CUPE Unit 1, and CUPE-Exempt Course Directors, during the year they hold a Course Directorship, or are on a leave for which they accrue applicable prior experience under the CUPE Unit II collective agreement, equal to 5% of the total number (rounded to the next highest integer);
  6. A number of representatives of CUPE Unit I Teaching Assistants appointed to LA&PS courses, equal to 5% of the total number (rounded to the next highest integer) of persons appointed to such positions as of the first day of classes of that academic year elected by CUPE Unit I Teaching Assistants;
  7. A number of undergraduate students registered on October 15, equal to 5% of the total membership of Council (rounded to the next highest integer) and elected by the students. The Student Council of the Liberal Arts & Professional Studies (SCOLAPS) will report to the Council on the names of the elected students including the process by which they were chosen;
  8. Professional and Managerial staff (CPMs) and members of the Faculty support staff (YUSA) equal to 5% percent of their total number (rounded to the next highest integer) to be elected annually by the respective constituencies. The YUSA and CPM groups will report to the Council on the names of the elected members including the process by which they were chosen.

1.1 Ex-Officio Non-Voting Members of the Council

  1. The President, Vice-Presidents, and Associate Vice-Presidents of the University, the Deans and Principals of other Faculties of the University, the Chair and the Secretary of the Senate, and the Secretary of the Council.

1.2 Delegates to Council

  1. Each School/Department shall annually designate from among its full-time and contract faculty at least two delegates to the Council who, along with the Chair and Director of the Undergraduate Program of the School/Department, shall have the responsibility for attending meetings of the Council and reporting to the School/Department on Council business as appropriate. Names are to be reported each year to the Council Office by September 20.

1.3 Eligibility for Council Committee, Senate and Senate Committee Membership

          

  1. No individual shall serve simultaneously on more than one Council committee with the exception of ex-officio members.

1.4 Nomination Process

  1. Executive Committee is responsible for developing and recommending to Council slates of candidates for election to Council committees, sub-committees, Senate, and Senate Committees on which there is a Faculty designate.
  2. No individual shall be nominated for more than two Council committees. In the event that an individual is elected to both committees, the Executive Committee will assign the individual to the committee where there is the greatest need.
  3. Additional candidates not included in the recommendations made by the Executive Committee may be nominated by Councilors at Council meetings. Such candidates must be eligible for membership, willing to serve and available at the standing meeting time of the committee. Ideally, the names of individuals nominated from the floor shall be communicated to the Secretary of Council in advance of the meeting in order to determine if the prospective additional candidates are eligible. In the event that individuals are nominated from the floor during a Council meeting, they must be present at Council to attest to their eligibility.
  4. The Executive Committee shall establish and publish guidelines and procedures for nominations.
  5. The election of members to Senate and Senate Committees is restricted to members of Council whose home Faculty is Liberal Arts & Professional Studies.

1.5 Non-Succession

  1. Normally, no elected faculty member shall serve for more than three consecutive years on a Council committee or legislated sub-committee. The Executive Committee shall provide a rationale for any recommendation that would have the effect of extending the membership of an individual beyond three years. Non-succession does not apply to Faculty Representatives on Senate.

1.6 Conflict of Interest

  1. No individual shall serve on a Council committee or legislated sub-committee at a time when they would be the subject of adjudication (e.g., for an award, tenure or promotion) by that Council committee.

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2. Officers of Council

2.1 Chair
  1. The outgoing Vice-Chair will normally assume the Chair in the following year. If the Vice-Chair is not able or prepared to do so, the Chair of the Council shall be elected from the members of the Council for a one-year term after at least two nominations have been submitted by the Executive Committee.
  2. Should the position of Chair become vacant prior to the end of the normal term, the Vice-Chair shall assume the position and the Executive Committee shall hold an election for Vice-Chair as soon as possible.
  3. Should the Chair-elect resign prior to the beginning of her/his term of office, the Vice-Chair-elect shall normally become Chair-elect and the Executive Committee shall hold an election for Vice-Chair as soon as possible.

2.2 Vice-Chair

  1. The Vice-Chair of the Council shall be elected from the members of the Council for a one-year term after at least two nominations have been submitted by the Executive Committee. The Vice-Chair is the Chief Teller and Chief Returning Officer for all elections. 
  2. The Vice-Chair normally assumes the Chair in the following year.
  3. Should the position of Vice-Chair become vacant prior to the end of the normal term, an election shall be called.
  4. Should the Vice-Chair-elect resign prior to the beginning of her/his term of office, an election for Vice-Chair shall be called. 
  5. The Vice-Chair presides over meetings of the Committee of the Whole.

2.3 Secretary of the Council

  1. The Secretary of the Council shall be appointed by the Dean of the Faculty. Duties include:
    1. To take charge of the records and papers of the Council and its committees and to keep the same properly arranged for convenient reference.
    2. To attend all meetings of the Council and Council committees and to keep regular minutes of all proceedings.
    3. To prepare all resolutions, reports or other papers, which the Council may direct, and all copies that may be required of any such documents or papers.
    4. To prepare and countersign all official documents, and generally discharge such other duties as may be assigned by the Council, the Dean, or when the Council is not in session, by the Chair of the Executive Committee.
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3. Council Meetings

3.1 Monthly meetings
  1. Meetings of the Council shall be held from 3:00 p.m. – 5:00 p.m., the second Thursday of each month, from October to June inclusive. Notice of meetings shall be sent six days in advance

3.2  Special meetings

  1. At least three days' notice must be given. The meeting may deal only with business specified in the notice;
  2. Special Council meetings may be called by:
    1. The Dean of the Faculty; or
    2. The Chair of the Council; or
    3. At the request of no fewer than 25 Council members.

3.3 Quorum

  1. Fifty voting members of Council, the majority of whom are full-time faculty members, constitutes a quorum.
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4. Conduct of Proceedings

  1. The Chair shall conduct the proceedings of the Council in conformity with the Rules and Procedures enacted by the Council.

4.1 Order of Business

  1. Chair’s Remarks
  2. Minutes of the previous meeting
  3. Business Arising from the Minutes
  4. Inquiries
  5. Communications
  6. Report of the Dean
  7. Report of the Chair of the Council Masters
  8. Report of the Faculty Representative on Senate Executive
  9. Question Period
  10. Reports of Standing Committees
  11. Reports of Special Committees
  12. Unfinished Business
  13. Other Business for Which Due Notice Has Been Given
  14. Other Business

4.2 Notices of Motion and Meetings

  1. Normally, notices of motion shall be deposited with the Secretary of the Council at least 14 days in advance of the meeting.

4.3 Meeting Cancellation

  1. If the Executive Committee determines that there is insufficient business ready for consideration by Council, it may agree not to hold a regular meeting.

4.4 Motions

  1. No motion introducing new matters other than matters of privilege shall be taken into consideration at any meeting of the Council unless notice in writing has previously been given to the Secretary for circulation with the notice of the meeting, or unless a motion to permit the introduction of a new motion has been approved by a two-thirds majority of members present and voting. A motion so introduced must be submitted to the Secretary in writing for inclusion in the Council records.
  2. When a motion has been made and seconded it shall be disposed of, unless the mover and the seconder, with the consent of the Council, withdraw it.
  3. When a question is under debate, no motion shall be received by the Chair except for one of the following:
    1. To adjourn Council (Not debatable)
    2. To recess Council (Not debatable)
    3. Points of Order (Not debatable unless the Chair wishes; may be made while someone else has the floor.)
    4. Appeal against a decision of the Chair (Only appellant and Chair may speak to the challenge.)
    5. To amend (Debatable; the report of a Committee may be amended in Council.)
    6. To withdraw a motion being considered (Not debatable; may be made only by the original mover and seconder.)
    7. To suspend rules and procedures (Not debatable; requires agreement by two-thirds of the members present.)
    8. To put the question (Not debatable)
    9. To limit debate (Not debatable)
    10. To refer back (Not debatable, but the mover of the motion and the Chair of the reporting Committee may speak briefly to the motion.)
    11. To refer the matter to an appropriate committee (Debatable as to instructions and precludes amendments to the main question.)
    12. To move into a Committee of the Whole (Not debatable.)
    13. To rise and report (Not debatable; used to terminate a Committee of the Whole.)
    14. To adjourn the debate (Not debatable)
    15. To adjourn Council (Not debatable)
  4. There will not be any motions made from the floor to rescind or reconsider.

4.5 Voting

  1. All questions that come before the Council shall be decided by a majority vote of the members present and voting unless otherwise indicated or specified;
  1. The Chair of the Council, the Chair of the Committee of the Whole, and the Standing Committee Chair while chairing a meeting may not vote;
  1. In the event of a tie, the motion will be defeated;
  1. A count of the vote may be recorded at the request of the Chair or any member on any motion except one to adjourn Council or to adjourn debate.

4.6 General Authority

  1. In cases not covered by the rules and procedures, meetings shall be conducted in conformity with the rules set be the University Senate Rules and Procedures.

4.7 Openness of Council Meetings

  1. The meetings of the Council shall be open to all members of the Faculty of Liberal Arts & Professional Studies, with the following provisos:
    1. That any member of the Council may recommend that any meeting or part of a meeting may be held in camera, with the approval of the majority present and voting;
    2. That only voting members of the Council shall be allowed to vote and introduce motions;
    3. That all members of the Faculty who are present at a Council meeting shall be permitted to speak when granted permission by the Chair to do so, and that such persons shall follow the Rules and Procedures of the Council.
  2. The meetings of the Council of the Faculty shall be open to the general public (including the Press) except when the meeting is to be in camera or closed to the public, under the conditions specified in a. with the additional proviso that such observers shall not be permitted to speak unless a majority of the members present and voting agree. These observers may not vote.
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5.  Amendments to Rules and Procedures

  1. A motion to amend the Rules and Procedures shall be circulated with the notice of meeting. Approval of a motion to amend the Rules and Procedures requires a two-thirds majority of members present and voting.

6. Standing Committees of Faculty Council

6.1 Executive Committee
In discharging its functions the Committee shall:

  1. Co-ordinate the work of the Council and its committees by:
    1. Directing the flow of Council business including, where appropriate, referring matters to Council committees;
    2. Maintaining oversight of the work of Council committees;
    3. Administering the process of nominating and electing members to serve on the Council and its committees, and as Liberal Arts and Professional Studies members on Senate and Liberal Arts and Professional Studies members on Faculty-representative Senate committees; and
    4. Scheduling the agenda of the Council and approving all matters going before the Council.
  1. Advise and make recommendations to the Council on all matters pertaining to:
    1. The organization of the Council and its committees;
    2. The organization and function of academic governance in the Faculty.
  1. Authorize altering the order of business for any meeting of the Council, provided that the order to be followed is shown on the Notice of Meeting;
  1. Be responsible for the nomination and elections of officers of the Council, members of Council committees, and Faculty representatives on Senate Executive and any other Senate committees; regulate the election of students, contract faculty members, CUPE Unit 1 Teaching Assistants, and Professional and Managerial Staff (CPMs) and members of the Faculty support staff (YUSA) to the Council; delegate the nomination and elections to a sub-committee and/or Council staff;
  1. Periodically review the Rules and Procedures and governance structure of the Council or its committee system, and recommend amendments to the above for the approval of the Council;
  1. In the case of the absence or illness of the Chair and the Vice-Chair, appoint one of the members of the Council to act as Chair pro tempore and for such period the member so appointed shall act as, and have all the powers of, the Chair;
  1. Serve as a summer authority following Senate practice, and act on behalf of the Council from the last meeting of the Council in the spring, to the first meeting of the Council in the fall;
  1. Establish special committees to deal with matters of general concern that do not fall within the accepted area of jurisdiction of an existing committee, with the approval of the Council; perform oversight and report to the Council on the creation of ad hoc sub-committees by Council committees. When such special or ad-hoc committees are formed regularly, consider recommending that they be approved as committees of the Council or sub-committees of a committee of Council;
  1. Negotiate with the President the procedures for Decanal searches in the Faculty.

Membership:

Chair of Faculty Council (who shall Chair the meetings) for a one-year term
Vice-Chair of Council
Seven faculty members elected at-large for a three-year term
Three students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis

Ex-officio (non-voting) members
Dean or dean’s designate
Faculty of Liberal Arts & Professional Studies representative on the Executive Committee of Senate,
Secretary of Council or designate

Faculty members will be elected at-large for a three-year rolling cycle. Members elected at-large will not be from the same School/Department. Each year, one-third of the membership turns over and will be replaced on a rotational basis by other faculty members from different Schools/Departments who are not already represented on the Committee. At all times there shall be at least one member from each of the professional, humanities, and social sciences Departments/Schools. Units will self-identify as one of the following:  humanities, social science, or professional studies, reported to the Council Office by January 1.

At least half of the voting members of the Committee, the majority of whom are full-time faculty members, constitutes a quorum.

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6.2 Academic Policy and Planning Committee
Examines, formulates, and reviews long-term and short-term academic planning as well as comprehensive policies for the Faculty, including degree and non-degree credit studies.
In discharging its functions the Committee shall:

  1. In tandem with the Dean and in close consultation with Departments/Schools & Colleges, oversee the development of the Faculty Academic Plan, oversee coordination/implementation of the plan, and report to the Council on activities.
  2. Make recommendations to the Council on the feasibility of new Schools/Departments, Programs, Research Centres;
  3. Make recommendations to the Council on reviews of existing Schools/Departments, Programs, Research Centres;
  4. Direct advice on the employment of resources within the Faculty to the Dean;
  5. Make recommendations to the Dean via the Council on budgetary matters that affect academic programs;
  6. Advise the Dean on evening education, part-time and full-time studies, graduate education, and Faculty fundraising;
  7. Advise the Dean on the interplay of academic and budget issues in the development of the Integrated Resource Plan;
  8. Through the Non-Degree Studies Sub-Committee, receive proposals and set policy with respect to the institutional development in areas of non-degree programming and the relationship between degree and non-degree studies;
  9. Advise the Dean on matters related to the allocation of appointments of faculty members to the tenure stream (but not individual appointees) each year, preferably within the context of comprehensive budget proposals and in light of the Faculty Academic Plan and developmental plans of the various Schools/Departments within the Faculty;
  10. Access all relevant information through the Office of the Dean and report to the Council regularly on all advice given to the Dean.

Membership:

Seven faculty members elected at-large for a three-year term
Two students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis

Ex-officio (non-voting) members
Dean or dean’s designate
Faculty of Liberal Arts & Professional Studies Representative on the Academic Policy, Planning and Research Committee of Senate
Director for the Division of Continuing Education
Chair of Faculty Council or designate
Staff Representative from the Strategic Planning Unit
Secretary of Council or designate

Faculty members will be elected at-large for a three-year rolling cycle. Members elected at-large will not be from the same School/Department. Each year, one-third of the membership turns over and will be replaced on a rotational basis by other faculty members from different Schools/Departments who are not already represented on the Committee. At all times there shall be at least one member from each of the professional, humanities, and social sciences Departments/Schools, and at least one member from an interdisciplinary program.  Units will self-identify as one of the following: humanities, social science, or professional studies, reported to the Council Office by January 1.

The Chair of the Committee is selected by the voting members of the Committee for a two-year term.  

At least half of the voting members of the Committee, the majority of whom are full-time faculty members, constitutes a quorum.

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6.3 Committee on Curriculum, Curricular Policy and Standards
In discharging its functions the Committee shall:

  1. Review, annually, a summary of the notice of intentions filed by units in the Faculty of Liberal Arts and Professional Studies;
  2. Review, report and recommend for approval or other appropriate action, Faculty regulations and practices regarding academic standards; admissions policy; General Education; University Undergraduate Degree Level Expectations (UUDLEs); degree and program requirements including policies on part-time, visiting, and evening study students; and non-degree courses, certificates and programs;
  3. Make recommendations on all matters concerning examinations and academic standards, including the rules and regulations, and oversee Faculty-level academic grades exercises and reappraisals, examinations, student honours, and the application of the Senate Policy on Academic Honesty. The Committee may initiate reviews on academic standards as necessary.
  4. Facilitate the development of interdisciplinary, multidisciplinary, and inter-Faculty programs with support from the appropriate decanal offices;
  5. Make informed recommendations to the Council on the academic implications of curriculum policy with respect to ancillary curriculum matters arising out of reports; 
  6. Constitute sub-committees on Curriculum, Non-Degree Studies, General Education, and from time to time establish ad-hoc working groups to deal with emerging priorities in relation to curriculum, curricular policy and standards.
    1. Curriculum Review Sub-committee (chaired by a member of CCPS), reviews curriculum submissions for new course proposals, changes to existing course proposals, and minor changes to degrees/certificates from Schools/Departments.  The Sub-Committee recommendations will be submitted to the Council as consent agenda items. 
    2. Non-Degree Studies Sub-Committee (chaired by a member of CCPS) reviews and examines proposals for non-degree programs, certificates, and courses, and recommends to the Academic Policy and Planning Committee for concurrence, flagging for attention areas of concern bearing on academic policy prior to approval.
    3. General Education Sub-Committee (chaired by a member of CCPS) provides coordination, oversight, and governance over the Faculty’s General Education Requirements. In discharging this function, the Sub-Committee shall:
      1. Develop, and from time to time review and propose changes in, common criteria to which every General Education course should conform;
      2. Review and approve new (or substantive changes to existing) Humanities, Modes of Reasoning and/or Social Science General Education courses offered by the Faculty where these proposals have already received area approval; 
      3. Receive proposals from Faculties that wish to develop and/or deliver General Education courses that would be made available to Faculty of Liberal Arts and Professional Studies students, and will consider and direct to the appropriate area level Committee requests from Faculties that wish to have a General Education course developed for their students; 
      4. Liaise with any pan-university General Education Committee that may be established by Senate and the General Education Committee of Faculties whose courses serve Faculty of Liberal Arts & Professional Studies students.

Membership:
Seven faculty members elected at-large for a three-year term
Two students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis

Ex-officio (non-voting) members
Dean or dean’s designate
Staff Representative(s) from the Centre for Student Success
Chair of Faculty Council or designate
Secretary of Council or designate

Faculty members will be elected at-large for a three-year rolling cycle. Members elected at-large will not be from the same School/Department. Each year, one-third of the membership turns over and will be replaced on a rotational basis by other faculty members from different Schools/Departments who are not already represented on the Committee. At all times there shall be at least one member from each of the professional, humanities, and social sciences Departments/Schools. Units will self-identify as one of the following:  humanities, social science, or professional studies, reported to the Council Office by January 1.

 The Chair of the Committee is selected by the voting members of the Committee for a two-year term.  
At least half of the voting members of the Committee, the majority of whom are full-time faculty members, constitutes a quorum.

Curriculum Review Sub-Committee Membership:

Dean or dean’s designate
Three faculty members from the professional, humanities, and social sciences Departments/Schools elected annually by and from the Committee on Curriculum, Curricular Policy and Standards (to the extent possible, ensuring that each of the three areas – Humanities, Professional Studies and Social Sciences – are represented)
Staff Representative from the Centre for Student Success
Secretary of Council or designate

Non-Degree Studies Sub-Committee Membership:

Dean or dean’s designate
One faculty member elected by and from the Committee on Curriculum, Curricular Policy and Standards
One faculty member elected by and from the Committee on Academic Policy and Planning
Director for the Division of Continuing Education
Chair of Faculty Council or designate
Secretary of Council or designate

General Education Sub-Committee Membership:

Dean or dean’s designate
One faculty member elected by and from the Committee on Curriculum, Curricular Policy and Standards
One faculty representative elected at-large from each of the four General Education areas: Humanities, Modes of Reasoning, Natural Science and Social Science
Two faculty representatives elected at-large, one from the professional programs and one from the liberal arts programs
One student elected by and from the Committee on Curriculum, Curricular Policy and Standards
Chair of the Writing Department
Staff Representative from the Centre for Student Success
Staff Representative from the Academic Planning Unit
Chair of Faculty Council or designate
Secretary of Council or designate

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6.4 Tenure and Promotions Committee

The procedures of the Tenure and Promotions Committee are governed by the Senate Policy on Tenure and Promotions and the Tenure and Promotions Policy, Criteria and Procedures document.

When constituted as the Tenure and Promotions Committee, the Committee shall:
 

  1. Liaise with the Senate Committee on Tenure and Promotions to confirm the list of tenure and/or promotion candidates scheduled for consideration, ensuring that timelines are adhered to and making regular reports to the Council on the disposition of files by category;
  1. Make recommendations to the appropriate bodies, as required, on Faculty and University policy concerning tenure and promotion;
  1. Review and report to the Council on tenure and promotion activities at least two times per year;
  1. Review and provide oversight of unit Tenure and Promotion Standards when appropriate;

Membership:

15 faculty members elected at-large, at least nine of whom shall have tenure, normally at least three of whom are full professors or senior lecturers for a three-year term..
Six students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis

Ex-officio (non-voting) members: 
Dean or dean’s designate
Chair of Faculty Council or designate
Secretary of Council or designate

Faculty members will be elected at-large for a three-year rolling cycle. Members elected at-large will not be from the same School/Department.  Each year, half of the membership turns over and will be replaced on a rotational basis by other faculty members from different Schools/Departments who are not already represented on the Committee. At all times there shall be at least one member from the professional, humanities, and social sciences Departments/Schools, and at least one member from an interdisciplinary program.  Units will self-identify as one of the following: humanities, social science, or professional studies, reported to the Council Office by January 1.

The Faculty Committee will elect a Chair from among its tenured faculty members. The Committee will meet at least twice per year. At least one from each of the three areas humanities, social science, and professional studies and is at least half of  the voting members of the Committee, the majority of whom are full-time faculty members, constitutes a quorum.

When constituted as the Senate Review Committee, the Committee shall:

  1. Review applications for tenure and/or promotion and will divide into three panels each augmented by two members from the Senate Tenure and Promotion Committee. The Senate Review Committee panels will review the recommendations of School/Department Adjudicating Committees to ensure that procedures set out have been followed and that the criteria used in the evaluation of files have been applied fairly and in accordance with University criteria. Senate Review Committees are constituted as sub-committees of the Senate Tenure and Promotion Committee.
  1. Hear substantive appeals of denial of Advancement to Candidacy;

All meetings of the Senate Review Committees shall be restricted to the members of the panel unless candidates whose files are being considered and/or their representatives request to appear before it. Deliberations of the panel when reviewing candidate files shall be in camera. 

Senate Review Committee Membership:
Panels each consisting of at least five faculty members, the majority of whom have tenure and normally at least one of whom is a full professor or senior lecturer, two representatives from the Senate Committee on Tenure and Promotions, and normally two students. At all times there shall be at least one member from the professional, humanities, and social sciences Departments/Schools, and at least one member from an interdisciplinary program.  Units will self-identify as one of the following: humanities, social science, or professional studies, reported to the Council Office by January 1.

Panel quorum is three elected at-large faculty members plus the two representatives from the Senate Committee. When quorum cannot be met, membership for one panel may be supplemented by members of another panel. Each panel shall select its own Chair from among its tenured faculty members. The Secretary of Council or designate will be the ex-officio member.

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6.5 Committee on Research Policy and Planning

In discharging its functions the Committee shall:
  1. Enhance the scholarly climate by developing overarching faculty strategies for advancing research scholarship and creative work; and by generating ideas and approaches for implementing these strategies.

    i.1 Create policy and establish application procedures for research resources  

          designated to the committee for adjudication, and make recommendations 

        to Council.

  2. Facilitate connections and communications between CRPP and other research bodies of the university.

    ii.1 Liaise with any Senate committee(s) that have research planning and policy 

           functions to ensure a free flow of ideas and information between the Faculty and the

           University level on matters of research and scholarship.

    ii.2 Liaise with any research committee(s) in units, encourage and exchange

         research/scholarly ideas, enhance the scholarly climate of the faculty, and

        discuss the development of research, scholarship, and creative work within

        and across the units.

  3. Constitute sub-committees for research adjudications, and from time to time establish ad hoc working groups to deal with emerging priorities in relation to research and scholarship.

    iii.1 Grant Adjudication Sub-Committee (chaired by a member of CRPP), reviews

           applications for minor research grants and other grants or awards, according to

           policy and procedures established by the CRPP and approved in Council, and  

           disburses funds as available and appropriate.

    iii.2 Awards and Celebrations Sub-Committee (chaired by a member of CRPP) reviews

           and adjudicates nominations for any awards for research excellence and scholarly

         creative excellence, and any other prizes that shall be approved by the Faculty   

         Council. 

  4. Committee Secretary prepares final report for submission to the Office of Research Ethics.  CRPP reviews the year-end undergraduate research ethics summaries from all academic unit Research Ethics Boards.

Membership:
Nine faculty members elected at-large for a three-year term
Two students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis

Ex-officio (non-voting) members
Dean or dean’s designate
Liberal Arts and Professional Representativeon the Senate Academic Policy, Planning and Research Committee (APPRC)
Representative from the Libraries 
One Research Officer
Chair of Faculty Council or designate
Secretary of Council or designate

Faculty members will be elected at-large for a three-year rolling cycle. Members elected at-large will not be from the same School/Department. Each year, one-third of the membership turns over and will be replaced on a rotational basis by other faculty members from different Schools/Departments who are not already represented on the Committee. At all times there shall be at least one each from the professional, humanities, and social sciences Departments/Schools. For the purposes of membership, faculty from the humanities, social science, and professional studies will be defined by Unit self-designation reported to Council Office by January 1.

Quorum will be at least half of its voting members, the majority of whom are faculty members. The Chair of the Committee is selected by the voting members of the Committee for a two-year term.

Grant Adjudication Sub-Committee Membership:

Dean or dean’s designate

Five faculty members with at least one from each of the professional, humanities, and social sciences Departments/Schools elected annually by and from the Committee on Research Policy and Planning,

One Research Officer,

Secretary of Council or designate.

Awards and Celebrations Sub-Committee Membership:

Dean or Dean’s designate,

Five faculty members with at least one from each of the professional, humanities, and social sciences Departments/Schools elected annually by and from the Committee on Research Policy and Planning,

One Research Officer,

Secretary of Council or designate.

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6.6 Committee on Teaching and Learning

In discharging its functions the Committee shall:

Establish and review policies in support of this mandate, and advocate the implementation of policies to:

  1. Review and recommend a  meaningful educational mission statement and strategies for the Faculty including:
    1. Identify the implications of this mission for academic policy, standards, curriculum and planning in collaboration with other Council committees;
    2. Advocate and supporting the development of appropriate course and program-specific teaching objectives;
    3. Monitor and assess the implementation of the Faculty's educational mission;
    4. Publish the educational mission statement within LA&PS and ensure this mission is an integral part of LA&PS culture and a prominent part of LA&PS’ profile in the wider community;
    5. Monitor and assess LA&PS academic policies to reflect changes in the higher education environment, significant developments in research on learning and teaching in higher education, and changes in student preparedness.
  1. Support a culture of effective and excellent teaching:
    1. Monitor the assessment of teaching in the hiring and tenure and promotion process and make recommendations as needed to this process;
    2. Promote evidence-based best practices that foster deep learning, including those tailored to specific constituencies (mature students, English as a second language [ESL] students, students with special needs) and in non-traditional formats (e.g. Internet, evening, compressed semesters, hybrid);
    3. Advocate the development of appropriate resources to enhance teaching and learning among all teaching staff in LA&PS;
    4. Promote faculty and graduate student’s participation in teaching and learning activities and their access to teaching and learning resources.
  1. Promote effective assessment and enhancement of teaching and learning by:
    1. Develop validated course evaluations that yield high quality information to support ongoing teaching development and decision-making;
    2. Monitor and assess the administration of course evaluations each term;
    3. Recommend changes for the administration of course evaluations as necessary;
    4. Assess overall patterns in course evaluation results to identify areas of excellence as well as areas that need improvement, and develop policies to address these issues;
    5. Advocate the development of course, unit or program-specific methods of assessment, including both formative and summative assessments;
    6. Advocate appropriate retention of and accessibility to evaluation results by the University administration;
    7. Promote the appropriate dissemination of evaluation results
  1. Recognize teaching and learning excellence within the Faculty: :
    1. Developing and improving strategies, such as awards, to encourage and honour effective teaching and other contributions that strengthen the learning and teaching environment;
    2. Link in teaching awards to teaching development;
    3. Publicize LA&PS teaching excellence widely;
    4. Make policy recommendations to the LA&PS and university administration on matters related to Student Awards, Scholarships, Bursaries and Prizes;
    5. Appoint members to the Dean’s Awards for Teaching Excellence Adjudication Sub-Committee who will recommend candidates to the Dean
  1. Monitor the Student Experience by constituting a Sub-Committee on Student Experience and from time-to-time establish ad hoc working groups to deal with emerging priorities in relation to teaching and learning. The Sub-Committee on Student Experience (Co-chaired by a member of CTL and a student) shall:
    1. Monitor the National Survey of Student Engagement (NSSE) and other measures of student experience in the Faculty;
    2. Recommend policies to enhance academic support for students, including day, evening, commuter and in-residence students;
    3. Promote awareness of Faculty and School/Department-based Student Awards, Scholarship, Bursaries, and Prizes, including adjudicating Faculty-level competitions;
    4. Report annually to the Faculty Council on priorities and policy recommendations to enhance the student experience.

Membership:

Six full-time faculty members, including four representatives from the liberal arts Schools/Departments and two from professional studies Schools/Departments elected at-large for a three-year term
Two graduate teaching assistants elected at-large on an annual basis
One contract faculty member elected at-large on an annual basis
Two students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis

Faculty members will be elected at-large for a three-year rolling cycle. Members elected at-large will not be from the same School/Department. Each year, one-third of the membership turns over and will be replaced on a rotational basis by other faculty members from different Schools/Departments who are not already represented on the Committee. At all times there shall be at least one member from each of the professional, humanities, and social sciences Departments/Schools. Units will self-identify as one of the following:  humanities, social science, or professional studies, reported to the Council Office by January 1.
The Chair of the Committee is selected by the voting members of the Committee for a two-year term.  

At least half of the voting members of the Committee, the majority of whom are full-time faculty members, constitutes a quorum.

Ex-officio (non-voting) members
Dean or dean’s designate
Faculty of Liberal Arts & Professional Studies Representative on the Libraries and Information Technology Committee on Senate
Dean’s Advisory on Information Technology Representative or designate
Director of the Centre for Support of Teaching (CST) or designate
Representative from the Libraries 
Representative from the Communications Unit
Chair of Faculty Council or designate
Secretary of Council or designate

Sub-Committee on Student Experience Membership:

Four additional faculty members elected at-large of whom one must be from the Committee on Teaching and Learning (one of whom will Co-chair the meetings)
Four students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis (one of whom will Co-chair the meetings)
Dean or dean’s designate
Chair of Faculty Council or designate
Secretary of Council or designate

Dean’s Awards for Teaching Excellence Adjudication Sub-Committee Membership:

Faculty members who have distinguished themselves in teaching including:

One YUFA from the humanities

One YUFA from the social sciences

One YUFA from professional studies

One contract faculty member

Two student representatives recommended by the LA&PS Student Council.

One ex-officio representative from the Teaching and Learning Committee who will report on the process of deliberation.


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6.7 Committee on Student Appeals and Academic Integrity

When constituted as the Committee on Student Appeals and Academic Integrity, the Committee shall:

  1. Review on an annual basis policies and procedures on Academic Honesty and grade re-appraisals at the School/Departmental and Faculty level, and act in accordance with the Senate policies to promote academic integrity within the Faculty;
  1. Give direction on procedures to Schools/Departments so that their procedures embody the appropriate standard of fairness and natural justice;
  1. Collaborate with the Curriculum, Curricular Policy and Standards Committee on issues of joint concern and recommend as appropriate proactive, educative, and policy measures at the Faculty and School/Departmental levels.

Membership:

Nine faculty members elected at-large for a two-year term
Three students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis

Ex-officio (non-voting) members
Dean or dean’s designate
Chair of Council or designate
Secretary of Council or designate

Faculty members will be elected at-large for two-year rolling cycle. Each year, half of the membership turns over and will be replaced on a rotational basis. The Chair of the Committee is selected by the voting members of the Committee for a one-year term.   At all times there shall be at least one member from each of the professional, humanities, and social sciences Departments/Schools. Units will self-identify as one of the following:  humanities, social science, or professional studies, reported to the Council Office by January 1.
At least half of the voting members of the Committee, the majority of whom are full-time faculty members, constitutes a quorum.

When constituted as a Student Hearings and Appeals Committee, the Committee shall:

  1. Hear cases of breach of academic honesty in any of the following circumstances:
    1. The student does not admit a breach of academic honesty; the student admits a breach but no agreement is reached on the appropriate penalty;
    2. The student admits a breach and an agreement is reached on the appropriate penalty, but proposed penalty is not accepted by the full Committee; and
    3. If the student fails to attend a meeting at the Department/School level and the Department/School forwards a summary of the matter for hearing at the Faculty level.
  1. Hear appeals from members of the Faculty regarding decisions of School/Departmental level Committees in respect of grade re-appraisals and charges of breach(es) of academic honesty;
  1. Follow the provisions of the Senate Policy on Academic Honesty governing formal hearings at the Faculty level, including the order of Faculty Hearing on Academic Honesty.

Student Hearings and Appeals Committee membership:

Panels will have three voting members of whom one is a student, elected by and from the Committee on Student Appeals and Academic Integrity to hear grade appeals and breach(es) of the Senate Policy on Academic Honesty cases at the Faculty level. The Associate Dean, Students acts as the Faculty Presenter during these hearings and presents the allegations and evidence of breach(es) of the Senate Policy on Academic Honesty. 

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6.8 Committee on Student Academic Petitions

When constituted as the Petitions Committee, the Committee shall:

  1. Track statistical data and, in light of them, make recommendations to Council on policy matters and procedures relating to student academic petitions.

Membership:

16 faculty members elected at-large for a two-year term
Eight students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis

Ex-officio (non-voting) members
Dean or dean’s designate
Chair of Faculty Council or designate
Secretary of Council or designate

Faculty members will be elected at-large for two-year rolling cycle.  Each year, half of the membership turns over and will be replaced on a rotational basis. The Chair of the Committee is selected by the voting members of the Committee for a one-year term.   At all times there shall be at least one member from each of the professional, humanities, and social sciences Departments/Schools. Units will self-identify as one of the following:  humanities, social science, or professional studies, reported to the Council Office by January 1.
At least half of the voting members of the Committee, the majority of whom are full-time faculty members, constitutes a quorum.

When constituted as the Petitions Adjudications Committee, the Committee shall:

  1. Receive and act on student academic petitions, including petitions against the application of Faculty, Departmental and School rules and regulations;
  1. Meet in panels for consideration of cases for the adjudication of petitions and appeals against previous committee decisions.

Petitions Adjudication Committee Membership:

Panels will consist of six voting members of whom two are students, elected by and from the Committee on Student Academic Petitions.  Normally, a panel will have at least three members to adjudicate student academic petitions, of whom one must be a student. During the summer months, or when quorum requirements cannot otherwise be met, membership may be supplemented by a reserve membership drawn from among former members of the Committee. There shall be no ex-officio members.

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