Provisionally approved June 2011
The procedures of the Tenure and Promotions Committee are governed by the Senate Policy on Tenure and Promotions and the Tenure and Promotions Policy, Criteria and Procedures document.
When constituted as the Tenure and Promotions Committee, the Committee shall:
- Liaise with the Senate Committee on Tenure and Promotions to confirm the list of tenure and/or promotion candidates scheduled for consideration, ensuring that timelines are adhered to and making regular reports to the Council on the disposition of files by category;
- Make recommendations to the appropriate bodies, as required, on Faculty and University policy concerning tenure and promotion;
- Review and report to the Council on tenure and promotion activities at least two times per year;
- Review and provide oversight of unit Tenure and Promotion Standards when appropriate;
15 faculty members elected at-large, at least nine of whom shall have tenure, normally at least three of whom are full professors or senior lecturers for a three-year term..
Six students appointed by the Student Council of the Liberal Arts & Professional Studies on an annual basis
Ex-officio (non-voting) members:
Dean or dean’s designate
Chair of Faculty Council or designate
Secretary of Council or designate
Faculty members will be elected at-large for a three-year rolling cycle. Members elected at-large will not be from the same School/Department. Each year, half of the membership turns over and will be replaced on a rotational basis by other faculty members from different Schools/Departments who are not already represented on the Committee. At all times there shall be at least one member from the professional, humanities, and social sciences Departments/Schools, and at least one member from an interdisciplinary program. Units will self-identify as one of the following: humanities, social science, or professional studies, reported to the Council Office by January 1.
The Faculty Committee will elect a Chair from among its tenured faculty members. The Committee will meet at least twice per year. At least one from each of the three areas humanities, social science, and professional studies and is at least half of the voting members of the Committee, the majority of whom are full-time faculty members, constitutes a quorum.
When constituted as the Senate Review Committee, the Committee shall:
- Review applications for tenure and/or promotion and will divide into three panels each augmented by two members from the Senate Tenure and Promotion Committee. The Senate Review Committee panels will review the recommendations of School/Department Adjudicating Committees to ensure that procedures set out have been followed and that the criteria used in the evaluation of files have been applied fairly and in accordance with University criteria. Senate Review Committees are constituted as sub-committees of the Senate Tenure and Promotion Committee.
- Hear substantive appeals of denial of Advancement to Candidacy;
All meetings of the Senate Review Committees shall be restricted to the members of the panel unless candidates whose files are being considered and/or their representatives request to appear before it. Deliberations of the panel when reviewing candidate files shall be in camera.
Senate Review Committee Membership:
Panels each consisting of at least five faculty members, the majority of whom have tenure and normally at least one of whom is a full professor or senior lecturer, two representatives from the Senate Committee on Tenure and Promotions, and normally two students. At all times there shall be at least one member from the professional, humanities, and social sciences Departments/Schools, and at least one member from an interdisciplinary program. Units will self-identify as one of the following: humanities, social science, or professional studies, reported to the Council Office by January 1.
Panel quorum is three elected at-large faculty members plus the two representatives from the Senate Committee. When quorum cannot be met, membership for one panel may be supplemented by members of another panel. Each panel shall select its own Chair from among its tenured faculty members. The Secretary of Council or designate will be the ex-officio member.