Chapter 2: Assigning Roles

Student enrolment within Moodle is automatic, once registered. However, you may occasionally need to manually assign roles to deferred students, non-editing teacher and teacher. Moodle facilitates this manual assignment of roles.

1.  Adding a Deferred Student

To assign a user the role of deferred student, go to the course webpage:

1. Click “Assign roles” in the Administration block.
2. Click “Student” under the Roles column.
3. On the “Roles” page, there are two columns, as shown in the figure below.
4. The left column lists users who currently have that role, and the right column lists users who do not.

Figure 2-1:  Manually Assigning Students

5. Find the deferred student you would like to add to your course by typing in their York
   e-mail in the search box of the right-hand column.  Though you could search by name, it is preferable and more efficient to use the student’s York e-mail.
6. Once their name shows up in the right column, select that user, check the check box next to the eye, and click the “Add button.” See Figure 2-1. This allows the deferred student to be “hidden” from the class.

IMPORTANT

Those deferred students who are being manually enrolled must have an active Moodle account. To get an active Moodle account, they must have logged in to the Moodle server that currently hosts the course web site. For example, they go to the http://moodle.yorku.ca page, select the Fall 08-09 link and login, then log out.

2.  Adding Teacher

You may wish to add another teacher to your course who can either be seen or “hidden” from the students’ view. An example of a hidden teacher would be an e-learning support person who needs to have access to all areas of the site or “teacher rights.”

1. Click “Assign roles” in the Administration block.
2. Click “Teacher” under the Roles column.
3. On the “Roles” page, there are two columns, as shown in the Figure 2-1.  Though you could search by name, it is preferable and more efficient to use the teacher’s York e-mail.
4. Select that user and click the “Add” button.
5. To “hide” a teacher, after advancing through Steps 1 to 3, check the hidden icon as in Figure 2-2, in the following section, before you click the “Add” button.

3.  Adding non-editing Teacher

Follow the directions in see Section 2 Adding Teacher exactly as instructed.  Non-editing teachers should generally be hidden, so perform this extra step.

Figure 2-2:  Using Checkbox to Add “Hidden” non-editing Teacher

4.  Student View/Access

Student users can do all of the following:

- Post in forums - Edit wiki pages - Participate in a chat

- Submit assignments - Receive scores or grades - Take quizzes

- Contribute glossary entries or comments