Course Outlines Update Instructions
To get started, follow the steps below:
Step 1: Go to the Welcome link on the left bar: http://www.yorku.ca/laps/eso/updateoutlines
Step 2: Select from the drop-down menus (Fall, Winter or Year) the discipline you will be updating
Step 3: Sign in using your Passport York Account
Step 4: Go to the Instructions Link for all the Instructional Information and Videos
Step 5: Go to the Training Link to review the training available and to sign up if you haven't already done so.
- All the fields will have the TBA default value. If you do not have any text to add to a field, please do not remove the TBA. If you do remove the TBA, the web will display the symbol, [] in an empty field.
- Use Default Sans Serif or Helvetica font of (2)10 pt in all fields for the purpose of conformity. Exception: You may however, increase the font size in the tables of both the Weighting and Organization of the Course fields to (3)12 pt.
Option 1: Single file attachment upload
- You may choose to upload a single, pre-filled Word or PDF file containing the course outline information as opposed to inputting individual course outline fields. You are presented with the option when first selecting the course from the list. To select Option 1, choose the radio button as in the illustration below, then the "Attachment Form" box will appear:
- Select the attachment form button to proceed to the "Upload Attachment in Word/PDF format" button.
- Select the "Save" button above.
- Select "Close" to go back to the Course List view.
Please note that when using Option 1 single file attachment upload, there will be no "Printer friendly" button available from the View mode.
Option 2: Inputting/Editing 8 individual course fields Using the Paste from Word icon
Step 1
Once you select the Outline link from the course list, select Option 2, then you will be in Edit mode.
Figure 1: Course List
Step 2
In Edit mode, you will see the following Editor below each of your 8 editable fields:
Figure 2: Editor
A specific field can be resized by first clicking the triangle,
at the bottom right corner of the field, and dragging it either downward and/or outward.
All fields are rich text allowed, meaning that you are not restricted to plain text. Hyperlinks, colors and other attributes are allowed. Images, however, are restricted within course outlines.
In rich text fields, the following additional HTML editing icons will be available to you.
| Icon | Definition | Explanation of use |
|---|---|---|
 |
Edit HTML Source | If you know HTML codes, you may program your text within this editor. |
 |
Remove formatting | After pasting from Word or other software, you may remove all the codes that are brought in from the host software |
 |
Clean up Messy Code | This removes all the extraneous but hidden HTML codes |
 |
Paste from Word | This allows you to officially paste from Word guaranteeing WYSIWYG (what you see is what you get) |
 |
Paste as Plain text | This allows you to strip all inherent "rich" codes from the about-to-be pasted text |
 |
Insert/edit link | This allows you to create a hypertext link to a web site or an e-mail |
 |
Unlink | This allows you to remove the hypertext link |
 |
Insert horizontal ruler | This allows you to add a full width horizontal rule |
 |
Insert custom character | This allows you to add symbols, accents etc. |
 |
Preview (field) | This allows you to view the web display of your field |
Step 3
It is preferable to use the Paste from Word icon,
a) To begin, first open the Word document, then copy the portion that you would like to paste
b) Choose the Paste from Word icon,
c) Select Insert
Figure 3: Paste from Word box
Note: Typed text that has been tabbed and spaced for the purpose of alignment does not correctly display on the web. For any aligned text, such as the Weighting field info, it is best to re-create a table either in the template or at the Word level and place the info within the respective cells. Please see the video, Inserting a table...
Hypertext linking within the fields
E-mail link
To create a manual e-mail link in the Course Instructor/Contact field,
a) first type the text to be displayed, eg. Instructor e-mail
b) highlight the portion you would like to be hyper linked, eg. e-mail
c) select the link icon,
d) select Insert.
Web Link
To create a manual web link within the fields of your outline,
a) type in the text to be displayed, eg. York Library
b) highlight it
c) select the link icon,
d) in the link field, type in the full web link, eg. http://www.library.yorku.ca
e) select Insert
Editing and Unlinking Links
To edit an existing link,
a) click anywhere on the hyper-text link
b) select the link icon,
c) make your changes
d) select Update
To unlink an existing link,
a) click anywhere on the hyper-text link
b) select the unlink icon,
Sharing duplicate fields among multi-sectioned course outlines
Some courses offer multi-sections. If the same information within a particular field is shared among multi-sectioned courses, you do not have to retype or recopy the info in each course section. It is advised that you choose the section of a course in which to input you data, for example, Section A. Next, fill in the specific field info such as Weighting of Course. Once you have completed typing, select the course section to which you would like to share the info by checking the appropriate box below.
Please note that once this is done, when you go to edit Sections B, C or D, the info in the respective field, Weighting of course will display the following message: "This field is shared with data from Section A"
Locked fields can only be unshared by going back to the original course, Section A and unchecking the specific section. You will now be allowed to edit the info in the previously locked field.
Viewing the individual fields/full outline from the Web
Viewing a field via the web
You may view from the web how material is displayed within a field by clicking on the Preview icon,
Viewing an outline via the web
You may view how an outline is displayed via the web by first Saving the document, then selecting Public View. You have to Save the document before you can see the changes.
