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 Course Outlines

Course Outlines Update Instructions

Instructional Videos:

Step-by-step Instructions:

Please click here for instructions for finding course outlines.


Mozilla Firefox 3.6 or higher is required to edit the course outlines. Please click here to download Mozilla Firefox 3.6.


Getting Started

To get started, follow the steps below:

Step 1: Go to the Welcome link on the left bar:
Step 2: Select from the drop-down menus (Fall, Winter or Year) the discipline you will be updating
Step 3: Sign in using your Passport York Account
Step 4: Go to the Instructions Link for all the Instructional Information and Videos
Step 5: Go to the Training Link to review the training available and to sign up if you haven't already done so.

Style Guidelines

  1. All the fields will have the TBA default value. If you do not have any text to add to a field, please do not remove the TBA. If you do remove the TBA, the web will display the symbol, [] in an empty field.

  2. Use Default Sans Serif  or Helvetica font of (2)10 pt in all fields for the purpose of conformity. Exception: You may however, increase the font size in the tables of both the Weighting and Organization of the Course fields to (3)12 pt.

Option 1: Single file attachment upload

  1. You may choose to upload a single, pre-filled Word or PDF file containing the course outline information as opposed to inputting individual course outline fields. You are presented with the option when first selecting the course from the list. To select Option 1, choose the radio button as in the illustration below, then the "Attachment Form" box will appear:

    single file upload

  2. Select the attachment form button to proceed to the "Upload Attachment in Word/PDF format" button.


  3. Select the "Save" button above.
  4. Select "Close" to go back to the Course List view.

Please note that when using Option 1 single file attachment upload, there will be no "Printer friendly" button available from the View mode.

Option 2: Inputting/Editing 8 individual course fields Using the Paste from Word icon

Step 1

Once you select the Outline link from the course list, select Option 2, then you will be in Edit mode.

course list

Figure 1: Course List

Step 2

In Edit mode, you will see the following Editor below each of your 8 editable fields:

rich text editor

Figure 2: Editor

A specific field can be resized by first clicking the triangle, resize at the bottom right corner of the field, and dragging it either downward and/or outward.

All fields are rich text allowed, meaning that you are not restricted to plain text. Hyperlinks, colors and other attributes are allowed. Images, however, are restricted within course outlines.

In rich text fields, the following additional HTML editing icons will be available to you.

Figure 3: Useful Editing Icons

Icon Definition Explanation of use
Edit HTML Source Edit HTML Source
If you know HTML codes, you may program your text within this editor.
remove formatting Remove formatting After pasting from Word or other software, you may remove all the codes that are brought in from the host software
Clean Up Messy Code Clean up Messy Code This removes all the extraneous but hidden HTML codes
Paste from Word Paste from Word

This allows you to officially paste from Word guaranteeing WYSIWYG (what you see is what you get)

Paste as Plain text Paste as Plain text This allows you to strip all inherent "rich" codes from the about-to-be pasted text
link Insert/edit link This allows you to create a hypertext link to a web site or an e-mail
unlink Unlink This allows you to remove the hypertext link
horizontal ruler Insert horizontal ruler This allows you to add a full width horizontal rule
symbol Insert custom character This allows you to add symbols, accents etc.
Preview Preview (field) This allows you to view the web display of your field

Step 3

It is preferable to use the Paste from Word icon, paste from Word when copying text from a Word source. That way guarantees WYSIWYG (what you see is what you get).

a) To begin, first open the Word document, then copy the portion that you would like to paste
b) Choose the Paste from Word icon, paste from Wordand paste in the box below by using Ctrl + V
c) Select Insert


Figure 3: Paste from Word box                 

Note: Typed text that has been tabbed and spaced for the purpose of alignment does not correctly display on the web. For any aligned text, such as the Weighting field info, it is best to re-create a table either in the template or at the Word level and place the info within the respective cells.  Please see the video, Inserting a table...       

Hypertext linking within the fields

E-mail link

To create a manual e-mail link in the Course Instructor/Contact field,

a) first type the text to be displayed, eg. Instructor e-mail
b) highlight the portion you would like to be hyper linked, eg. e-mail
c) select the link icon, link type within the link box prefaced by mailto: -- eg.
d) select Insert.

Web Link

To create a manual web link within the fields of your outline,

a) type in the text to be displayed, eg. York Library
b) highlight it
c) select the link icon, link
d) in the link field, type in the full web link, eg.
e) select Insert

Editing and Unlinking Links

To edit an existing link,

a) click anywhere on the hyper-text link
b) select the link icon, link
c) make your changes
d) select Update

To unlink an existing link,

a) click anywhere on the hyper-text link
b) select the unlink icon, unlink

Sharing duplicate fields among multi-sectioned course outlines

Some courses offer multi-sections. If the same information within a particular field is shared among multi-sectioned courses, you do not have to retype or recopy the info in each course section. It is advised that you choose the section of a course in which to input you data, for example, Section A. Next, fill in the specific field info such as Weighting of Course. Once you have completed typing, select the course section to which you would like to share the info by checking the appropriate box below.


Please note that once this is done, when you go to edit Sections B, C or D, the info in the respective field, Weighting of course will display the following message: "This field is shared with data from Section A"


Locked fields can only be unshared by going back to the original course, Section A and unchecking the specific section. You will now be allowed to edit the info in the previously locked field.

Viewing the individual fields/full outline from the Web

Viewing a field via the web

You may view from the web how material is displayed within a field by clicking on the Preview icon, preview within that field. You do not have to save the documents before viewing it.

Viewing an outline via the web

You may view how an outline is displayed via the web by first Saving the document, then selecting Public View. You have to Save the document before you can see the changes.

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