Frequently Asked Questions
Do 2000 level French linguistic (AP/FR 2100) and literature (AP/FR 2200) courses have to be taken in the same year?
You must contact your instructor by email within 24 hours of the missed test/exam. You must clearly state the following:
- Your name (it helps to spell your last name)
- Your student number, course and section
- Phone number and email where you can be reached
- The reason why you missed the test/exam
If you cannot contact your instructor during this 24 hour period, subsequent documentation accounting for the delay must be provided.
Supporting documentation verifying the circumstances for the missed test/exam must be provided at the time specified by the instructor. Failure to provide appropriate documentation will result in a grade of F on the missed test.
IMPORTANT: Students who miss tests and exams have no automatic right to a make‐up test/exam. A make‐up test/exam may be scheduled only under exceptional circumstances ((see below «What is an exceptional circumstance») at the discretion of the instructor and/or course director in the case of multiple sections courses.
What are exceptional circumstances?
Medical circumstances – tests/exams missed due to medical circumstances must be supported by an attending physician’s statement or a statement by a psychologist or counselor. The physician’s statement shall not disclose any detailed medical information, but must include the following:
- Full name, mailing address, telephone number of the physician.
- Nature of the illness and the expected length of your absence from school (i.e., specific dates covered).
An indication of whether the illness and/or medication prescribed would have seriously affected the student’s ability to study and perform over the day of the exam.
NOTE: The physician's office may be contacted to verify the information submitted. No detailed medical report will be requested.
Non‐medical circumstances – tests/exams missed due to non‐medical circumstances must be supported by appropriate documentation, i.e., death certificates, obituary notice, automobile accident reports, airline/bus ticket/receipt for emergency travel (with date of booking on ticket), etc. Airline/train/bus ticket/receipts for emergency travel must indicate destination, departure, and return dates. Please note that only emergency travel circumstances are considered under this policy. Students are reminded not to purchase a travel ticket until they have seen the final exam schedule. A travel ticket purchased before the publication of the exam schedule which results in a conflict with a scheduled exam will not be considered under these guidelines.
Your instructor will examine the documentation provided to determine whether you are eligible to write a make‐up exam and will inform you of her/his decision.
The manner in which the make‐up test/exam is handled is at the discretion of the instructor or the course director in the case of multiple section courses. Students must be prepared to write the test at a date set by the instructor or course coordinator. Although the content to be examined will be the same, the format may or may not follow that of the original test/exam.
What do I do if I missed a mid-term or final exam within the official exam period?
Students who miss exams scheduled during the official exam period must submit a Deferred Standing Agreement Form to the Registrar’s office. This form must be signed and dated by the professor and the student.
ATTENTION: Please do not submit the form to the Undergraduate Program Assistant.
What do I do if I have a make‐up test/exam conflict?
You must forward the following to your instructor:
- Course code(s) and title(s)
- Instructor’s name, email and phone number
- Date and time of the conflicting test/exam(s)
Your instructor will examine it and make arrangements to accommodate you, if appropriate.
What do I do if I have a final exam conflict?
There are three types of undergraduate exam conflicts:
-Two or more exams at the same time
-Three exams on the same day
-Exams during three consecutive periods in 24 hours (e.g. 7 to 10pm the night before, then 9am to noon and 2 to 5pm to the next day)
If you have a final exam conflict you must advise the Registrar’s office and your professor at least three weeks prior to the scheduled exam.