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The Adjudicating Committee

Composition of the Adjudicating Committee

There will be 6-8 members of the committee from the tenure-stream faculty with the Chair of the Division as a member ex officio. The Executive Committee of the Division of Social Science shall appoint the Chair of the Adjudicating Committee. In years with three or less files to prepare and adjudicate, the number of members from each File Preparation Committee shall be two (2); in years when the number is greater than three, the number of members from each File Preparation Committee shall be one (1). In the case of a cross-appointed candidate, there will be consultation with the second department about representation on the Adjudicating Committee.

By September 15th the Adjudicating Committee shall solicit student representatives by appropriate means, including a call for candidates on the Social Science Listserv. It should be ascertained that there are no conflicts or relations affecting impartiality between the student and the candidate under consideration for tenure and promotion. The importance of confidentiality should be emphasized as well. When there are more than two volunteers, the Adjudicating Committee shall select two representatives on the basis of a short written submission concerning their qualifications for and interest in membership.

The Adjudicating Committee shall select by vote the members of each File Preparation Committee, with the exception of the member(s) named by the candidate.

The Adjudicating Committee Report shall be particularly attentive to producing an adequate statement of the committee's rationale for its decision in each of the three areas (teaching, scholarship and service). However, in the case of promotion to full professor the committee may decide not to base its report on these three individual sets of criteria but a more holistic view of the candidates file.

Conflict of Interest Guidelines

It is incumbent on any member of the File Preparation Committee and/or the Adjudicating Committee who believes that there may be a conflict of interest to declare it at the beginning of any process. A "test" for deciding if there is a conflict is to ask: "Would a reasonable person observing the situation from the outside, who is apprised of the details, think that your judgment would be filtered through the relationship in question?". Once a committee member declares a potential conflict of interest and has declared his/her own position on the conflict, a decision shall be rendered by the Adjudicating Committee as to the existence of a conflict of interest as well as to the resolution.

If the member is sitting on the Adjudicating Committee, he/she shall excuse himself/herself from the ensuing discussion and the rest of the Committee shall make the decision. Once the question of conflict of interest is resolved, the Adjudicating Committee shall provide the Executive Committee with "…a rationale and/or explanation of how the committee resolved that there was no conflict or what steps they took to address and ensure that the potential conflict of interest was mitigated" (quoted from Handbook for Academic Administrators, Academic Appointment Process).

The Executive Committee shall review the resolution of the conflict of interest for approval.


Adjudication for Tenure and/or Promotion to Associate Professor - According to the Senate guidelines, a favourable recommendation for either Tenure and/or Promotion to Associate Professor requires "either demonstrated superiority (excellence) in a minimum of one of the three categories outlined above [Scholarship, Teaching and Service], with at least competence demonstrated in teaching and in professional contributions and standing [Scholarship], or at least high competence in all three categories." (Senate Tenure and Promotion Documents, 2004, page 9).

AExcellenceCompetence Competence not demonstrated
B Competence Excellence Competence not demonstrated
C CompetenceCompetenceExcellence
D High competence High competence High competence

Adjudication for Promotion to Full Professor - Unlike the guidelines for tenure and promotion to Associate Professor, the Adjudication Committee is not required to make individual decisions in each of the three areas of Teaching, Professional Contribution and Service, but may make an overall decision on the candidate's file.

1. As noted in the Division's submission for its most recent program review (1999-2000), "the Division of Social Science is one of two departments in the Faculty of Liberal Arts & Professional Studies specifically mandated to carry out York University's long-standing commitment to interdisciplinary education." Moreover, its members "bring to their teaching, scholarship and community service a determination to apply critical interdisciplinary perspectives to the study of social experience." The research they undertake tends to be "methodologically and theoretically creative, wide- ranging and often related to communities outside the university." Among themselves, "members of the Division nurture an open, supportive intellectual culture that integrates and enhances the critical insights of many disciplinary practices."