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Staff Responsibilities

Course Director

A course director is responsible for:

  • preparing course outlines and ensuring that these are delivered to the faculty secretary;
  • assembling course reading kits and, when they are produced, distributing kits to a course team please note that it is Department policy that reading kits be provided by a reproduction service that secures proper copyright permission — for example, the York bookstore);
  • providing in writing consistent with Senate legislation how a final course grade will be determined (including components of the grade, their relative weights, and any other elements of the final grade (for example, practices concerning work submitted late);
  • providing a basis on which students may make informed decisions about their standing in a course before the withdrawal dates; hence, marked work worth at least 10% of the final grade students should be returned to students by these dates and, if possible, further graded feedback should be made available by these dates. If, for any reason, graded work worth at least 10% of the final grade cannot be returned before the withdrawal deadline, the course director should advise students that they still may petition to drop the course and should advise the Petitions Committee that graded feedback was not provided by the withdrawal deadline;
  • maintaining communication with members of the teaching team through regular meetings and with all students in the course through office hours, telephone and/or e-mail;
  • preparing final examinations and acting as chief invigilator
  • ensuring that parallel grading standards are maintained in all tutorials in a course, approving all final grades, and completing the final grade sheet and grade profile for the course. Distributed by Alda Lone, for form pick up.
  • filing final exams, or equivalent work, in alphabetical order for each tutorial with the course secretary
  • reappraising students’ grades as required during the year, and being available for consultation with the Grade Reappraisal Committee as required;
  • being available for consultation concerning petitions and appeals considered by relevant Faculty of Liberal Arts & Professional Studies and Senate committees;
  • implementing prescribed procedures concerning alleged cases of academic dishonesty.
  • meeting with Unit 1 Teaching Assistants to review their workload, which should not exceed 270 hours yearly TA Workload Form suggested guidelines;
  • evaluating contract faculty and teaching assistants at their request, consistent with the CUPE 3903 Collective Agreement;
  • distributing course evaluation forms, which are required by Faculty of Liberal Arts & Professional Studies regulations
  • being aware of Sessional and Religious Holidays Dates

Faculty Secretary

A faculty secretary is responsible for:

  • all typing, correspondence and photocopying for a course (for which at least two working days’ notice is required);
  • ordering textbooks for a course (for which orders from faculty are due by June for autumn term and October for winter term);
  • ensuring that copies of course material distributed in class are available for students in the Department’s main office;
  • ordering audio-visual equipment from ITC and audio-visual material from the York library (for which at least two working days’ notice is required);
  • ordering films not held at York (for which at the very least a week’s notice is required);
  • arranging for course books to be put on reserve in Scott library;
  • notifying students (when proper notice is received) with a sign on a classroom door if, for any reason, a class is cancelled;
  • undertaking non-course related clerical tasks as time permits (bearing in mind that time often does not permit, particularly during the campus’s busy seasons; faculty will be directed to the Missy Allen if a course secretary is unable to undertake extra work).

Tutorial leader

A tutorial leader is responsible for:

  • attending lectures and course meetings;
  • maintaining close liaison with students through formal tutorial hours and at least one weekly hour of office hours;
  • assisting students’ understanding of course content, and dealing with students’ writing problems through referrals to the Centre for Academic Writing.
  • maintaining grade books and attendance records;
  • advising and helping students who are in danger of failing a course;
  • reporting possible cases of academic dishonesty to Course Director.
  • consulting with the course director about grading standards;
  • submitting grades according to agreed deadlines;
  • in the case of Unit 1 tutors, meeting with the course director to discuss and review TA Workload Forms.