When preparing manuscripts for submission pay attention to the following guidelines:
STYLE GUIDE FOR SUBMISSIONS
- Use the Chicago style for referencing, not MLA. Do not use p. or pp. for page numbers, just the numbers unless you are referencing a magazine article, in which case p. or pp. is the correct format. Abbreviate references that are used more than once. Include the city of publication, the publishing company, and the date in references. In the notes there should be a space after the number but before the beginning of the note. (incorrect: 1Morrow and Spelman, 126. correct: 1 Morrow and Spelman, 126. For a sample of appropriate note formatting consult this link
- References are by footnotes. It is best if these are automatically generated by the word-processing program. Do not format the footnotes by using special fonts, numbering, indents, or style sheets. Place the number for the footnote after punctuation (.23).
- Numbers: The numbers from one to twenty should be spelled out. (There were sixteen people at the demonstration.) Numbers above twenty should be rendered numerically. (There were 65 people at the demonstration.) When a combination of these numbers appears in a sentence, the numbers should be spelled out unless one of the numbers contains three or more digits. (There were sixty-four people at the demonstration, twelve of whom were arrested. Out of 368 people at the demonstration, sixty-four were arrested and nine assaulted.) Centuries should be spelled out (Nineteenth century not 19th century). Numbers larger than four digits should contain a space but no comma (23 000 not 23,000).
- Spelling: Double-check spelling in quotations and proper names and verify dates. We prefer Canadian/British spellings (eg. organisation, not organization; labour, not labor; spectre, not specter) but do accept American spellings so long as the spelling is consistent within each piece. Proper names should use the same spelling as the original (eg. Palladium of Labor not Palladium of Labour).
- Use Italics for titles of books, journals, etc., non-English words, and author's emphasis.
- Use two spaces after periods, colons, etc.; use double dashes, with a space on each side, to indicate an aside within a sentence (--) use three period elipses ( … ), with a space on each side, to indicate an omission within a quote. Lists of three or more nouns should have a comma after each (e.g. workers, farmers, and labourers).
- Use Double quotation marks (single within a quotation). Only keep punctuation within quotations that was in the original. If there is no punctuation in the original quotation, punctuation should follow the quotation mark (". or ", or ": or :;).
- Dates should be rendered as follows: 13 August 1967; March 1992; on 1 June we ate fish. Do not use 1st, 2nd etc..
- Paragraphs should be indented; do not leave extra space between paragraphs.
- Block quotations should be used for quotations that run longer than three lines. Separate the block quotation from the rest of the text with a space above and below, and indent it five spaces from both margins.
- Spell out acronyms the first time they are used. Do not use periods within acronyms (eg. USA not U.S.A; MA thesis not M.A. thesis)