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Importing Instructions for Vendors

Orders from non-Canadian vendors require F.O.B. Destination (York University), freight prepaid.

Every shipment requires two (2) copies of each document (one (1) copy inside of the parcel and one (1) copy to the driver):

  1. Commercial Invoice:  Information that must be included on the Commercial Invoice:
    • Purchase Order Number;
    • Complete Vendor Name and Address;
    • Complete Consignee Name and Address;
    • Part Numbers;
    • Complete Description of Goods;
    • Number of Pieces and Weight of Shipment;
    • Separate Itemized List of All Goods, with Values, Unit Cost, and Extended Total;
    • Must disclose full value of the shipment (including all discount amounts and types on separate lines); and
    • Country of Origin (must be filled in for each order).

  2. Canada Customs Invoice:
    • For shipments over $1,600.00 CAD

  3. Packing List: Packing slip.

Other Documentation If Applicable

Note: Must clearly indicate this on all documents and the package.

A copy of each document is to be faxed or emailed to Thompson Ahern International prior to shipping at

Perishable Shipments

Shipments must be packed to withstand 72 hours in transit and shipped no later than Wednesday.

 All shipping labels, invoice labels, and waybills must have the following information:

Customs Broker Contact Information
Thompson Ahern International

Links to Documents:
Canada Customs Invoice
Certificate of Origin (NAFTA