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Importing Instructions for the Internal Community

Orders from non-Canadian vendors require F.O.B. Destination (York University), freight prepaid. This places the responsibility for the shipment in the hands of the vendor until the shipment is delivered to York University. This responsibility includes freight charges and any damage to the goods while they are in transit.

Ordering Goods by Purchase Order

Community member completes and forwards a Purchasing Requisition which must include the following information:

  1. Ship-to address including building name and room number (click here for instructions on filling out a Purchasing Requisition [PDF]).

  2. Clearly indicate if goods are Perishable/Hazardous.

Note: The vendor must clearly indicate this on all documents and the package, as well as have all the supporting documentation (permits, licenses, etc.).

Ordering goods by Purchasing Card

When ordering with the PCard you must provide the vendor with the following information:

  1. Your PCard cost center (e.g. cost centre 123456) – this will be used as a reference number
  2. Your name and contact number
  3. The complete shipping address at York, including the campus building name and room number
  4. The University’s customer broker’s name,Thompson Ahern International
  5. Clearly indicate if goods are “Perishable” - all Hazardous goods must be ordered via a Purchase Order

Note: The cost center number is not to be used as a Purchase Order number or the vendor will require a Purchase Order before shipping the goods. A Purchase Order is not required when using a PCard.

Perishable or Urgent Shipments:
Community members are encouraged to use FedEx air shipments for perishable or urgent shipments as these shipments are processed throughout the night to obtain “First Wave Delivery”. Ensure all documentation is complete and send to Thompson Ahern International via e-mail to, including:

  1. Carrier/courier information
  2. Tracking details

Note: Provide this information in advance whenever possible so the shipments can be monitored and released on arrival.