Procurement Services negotiates various Vendor of Record (VOR) arrangements on behalf of York University. VOR contracts are typically selected through a competitive bid process and are for a defined period, with set terms and conditions. These contractual arrangements are established to reduce the costs and processes associated with repetitive sourcing and quote solicitation through longer term arrangements. VORs typically sign a formal document that commits both the VOR and the University to a set of mutually agreed-upon "rules of engagement" in support of purchasing transactions. At a minimum, these rules include term of the relationship, opportunities for extension based on performance, fixed pricing, service or maintenance commitments as well as insurance coverage and any other requirement related to risk mitigation. Internal community members are required to purchase goods and services from a VOR if the University has an established contract.
To view the current list of York University VORs click here.
A VOR contract may be department/unit specific or pan-university. When a pan-university contract has been established faculties, departments and units are required to use the recognized VOR. To view the list of pan-university VORs and access pricing to complete the ordering process, Passport York login is required. Click on the good or service required and view the list of established contracts.