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POLICIES, PROCEDURES AND REGULATIONS

Sessional Dates and the Scheduling of Examinations, Senate Policy on

Notes: Approved by CCAS: 1996/06/06; Notice of Motion reported to Senate: 1996/06/26; Approved by Senate: 1996/09/26; Date Effective: 1996/09/26; supersedes Length of Term and Common Start Dates policies approved by Senate 1990/09/27 and 1990/10/25; Amended 2008/10/23; Amended 2011/06/23

Approval Authority: Senate

Signature: "Harriet Lewis"


 1.   Applicability to All Faculties

This legislation will apply to all Faculties and programs unless otherwise noted.
 
2.  Exceptions
 
Elements of this policy governing the setting of dates and schedules as expressed in 4, 5, and 6 will not apply to Osgoode Hall Law School, Faculty of Education (Bachelor of Education, Consecutive Program only), and Schulich School of Business (Master’s Programs and Graduate Diplomas only). 
 
3.  Days When Classes and Examinations Will Not Be Held
 
Classes and examinations will not be held on public holidays or at other times as directed by the University Senate, administration, or Board of Governors.
 
4.  Beginning, End and Suspension Dates: Fall Term
 
The following guidelines will govern the determination of dates by the Registrar for the Fall Term:
 
a)    Sessional dates will be scheduled to provide a 12 week teaching term (12 class meets for each day of the week).
b)    Normally classes will begin on the day after the public holiday of Labour Day. Classes may begin later if a 12 week teaching term and appropriate examination schedule is maintained.
c)    There shall be three days designated as Co-curricular days in the Fall term during which classes, examinations and tests will not be held. The Co-curricular days will be scheduled after six (6) full weeks of instruction have been completed (6 class meets for each day of the week) and will be observed on the Wednesday, Thursday and Friday following the sixth week of classes.
d)    The final day of classes will be set by the Registrar in compliance with the length of term described in 4 (a).
e)    A minimum one day study break will occur between the end of the teaching term and the start of the examination period. No classes will be scheduled on this day.
  
5.  Beginning, End and Suspension Dates: Winter Term
 
The following guidelines will govern the determination of dates by the Registrar for the Winter Term:
 
a)    Sessional dates will be scheduled to provide a 12 week teaching term (12 class meets for each day of the week).
b)    Normally classes will begin on the day after the public holiday of New Year’s Day. Classes may begin later if a 12 week teaching term and appropriate examination schedule is maintained.
c)    Classes, examinations and tests will not be held on the weekend preceding and on the Tuesday, Wednesday, Thursday and Friday following the public holiday of Family Day. These days shall be designated as Reading Week.
d)    The final day of classes will be set by the Registrar in compliance with the length of term described in 5 (a).
e)    A minimum one day study break will occur between the end of the teaching term and the start of the examination period. No classes will be scheduled on this day.
 
6.  Formal Examination Periods
 
Examination schedules for end of term formal examination periods will be set by the Registrar in accordance with the following guidelines:
 
a)    Examination schedules and room allocations for examinations will be coordinated among all Faculties.
b)    Examination schedules will not overlap with teaching dates.
c)    Examination schedules will be set in a manner that provides the longest interval possible between the last day of examinations in the Fall Term and the public holiday of Christmas.
d)    Examinations will be set in a manner that provides the longest interval possible between the last day of examinations and the beginning of summer sessions.
e)    Examination schedules will make the maximum use possible of available facilities and times, including evening sittings for day courses.
f)     All other guidelines and principles, will continue in effect, including the Senate Policy and Guidelines on the Conduct of Examinations and the following factors influencing the scheduling of examinations:
  
    1. Students will be protected from direct examination conflicts.
    2. Students will be protected from having to write three consecutive examinations within a 24-hour period.
    3. There will be a maximum of three examination periods of three hours duration each day.
    4. Special requests for exam date or time placements will be accommodated only with the approval of the designated Associate Dean of the concerned Faculty.
    5. Weekend examinations will be scheduled only if necessary. 
7.  Religious Observances
 
a)    York University is committed to respecting the religious beliefs and practices of all members of the community, and making accommodations for observances of special significance to adherents.
b)    Every effort will be made to avoid scheduling in-class or formal examinations on days of special religious significance throughout the year. A schedule of dates for such days for various faiths will be compiled annually and distributed widely. Students will be informed of procedures for requesting and arranging accommodations.
 
8.  Beginning, End and Suspension Dates: Summer Sessions and Other Terms
 
The setting of dates for summer sessions and other teaching periods will be coordinated to the fullest possible extent with other terms.