Registered/Recognized Student Organizations
Recognized student organizations (RSOs) at York University are required to submit Temporary Use of University Space applications to reserve space for all activities (indoors and outdoors), taking place on campus.
- Applications must be submitted a minimum of 10 days in advance of a routine event (e.g. clubs meeting); for larger scale events (e.g. conference, VIP guest speaker, A/V equipment required, etc.), an application should be submitted as far in advance as possible, and at least 15 days prior to the event.
- Per the direction of the Central Room Allocations office, with the exception of Saturdays, no room reservation will be made during the first 3 weeks of the Fall session and the first 3 weeks of the Winter session. This is a necessary requirement to accommodate the changes that occur in the scheduling of classes, additional sections of courses, etc.
- No rooms will be reserved during exam periods.
- No rooms will be reserved when the University is closed.
- Tabling space in the Vari Hall Rotunda, Vari Link and the Bear Pit should be booked through Student Community & Leadership Development.
- Physical activity spaces (gyms, sport fields, etc.), must be booked through Sport and Recreation.
To reserve classrooms, lecture halls or outdoor spaces:
- Submit a completed On-line TUUS Application Form. Complete the on-line form, save it and e-mail it as an attachment to tuusrso@yorku.ca.
NOTE: The person sponsoring the event should be the official/authorized signature on the application form. Given that it’s an on-line form, the sponsor’s name, York University e-mail address and ‘signature’ should be typed into the respective fields on the application form. The sponsor’s York University e-mail will serve as signature authentication.
- Per the University policy and procedure on Temporary Use of University Space, Office of TUUS will review the application and initiate a consultation where necessary, with the relevant service areas (Security, Insurance & Risk, Facilities, etc.); the sponsor listed on the application form may be copied on the consultation e-mail.
- A Temporary Use of University Space Permit will be issued electronically to the sponsor’s York University e-mail.
APPLICATIONS/FORMS
