This Week @ York for Week of March 19
Here’s your timely & targeted compilation of key events, noteworthy news and important dates for the upcoming week.
We recognize that you have received several communications from us this past week, so this edition of This Week @ York is dedicated to directing you to that information as well as providing resources relating to COVID-19’s impact on your studies and student life. Please note that any information found in this newsletter has already been communicated to the community and can be found at York’s Coronavirus Information and Update website.
If you don't have time to read This Week @ York, or would like to refer to it again, every edition can be found here.
York University is committed to providing a proactive approach in communicating to the York community all information concerning the 2019 Novel Coronavirus (COVID-19). To stay updated:
- Visit the Coronavirus Information and Update website as a central source for York community information.
- Follow links to expert health agencies, organizations and resources for additional information.
- Check the website frequently; we will communicate with all York community members by email, social media or yFile when the University has posted a community update.
- All this information is accurate at the newsletter’s time of publication. Given the fluidity of this situation, there may be changes to some of the information below between publications.
The deadline to Withdraw from a Course Without Receiving a Grade for F/W 2019-2020 and W 2020 courses has been extended to Saturday, May 9.
The deadline for students to opt in or out of the Pass/Fail grading option has been extended to the last day of the final examination period: Saturday, May 9.
Course instructors should inform students about how they will make course materials available and complete course activities no later than Friday, March 20, 2020.
Course instructors should inform students of any adjustments to evaluation and grading schemes by Friday, March 27.
Here are some other things to keep in mind this week:
- REMINDER: My Online Services links to many self-serve resources including enrolment letters, transcripts and your student financial account so you can get what you need, when you need it, from wherever you are at almost any time of the day. New online and telephone resources are being added as they become available.
- At the current time, Registrarial Services can be accessed by email only, at firstname.lastname@example.org. We are working on providing additional ways to access services in the near future.
REMINDER: Students choosing to self-isolate are not required to submit medical notes or an Attending Physician's Statement in support of academic related requests. To facilitate this process, please contact your course instructors.
- Your Academic Advisors are here – virtually – to assist you with your advising needs during the COVID-19 situation. Visit the Academic Advising website, find your Faculty and click to see updated service information.
- Residence Update: Residences and apartments are open for those students living in residence to return to your permanent or family home. If you can leave residence this week, please do so as soon as possible. If you cannot return home, for example you are an international student or have with extenuating circumstances, find more options and details at the link above.
Please notify Residence Life of your plans by completing the Changes To Your Housing Status Form.
- Exams Update: York has cancelled all in-person exams during the formal winter exam period of April 7 to 25, 2020. More information will come from the Provost and Deans regarding alternatives to in-person exams. There are exceptions for Osgoode Hall Law School and those students will receive information from their course directors.
If you have an accommodated exam or test scheduled through the Alternate Exam/Test Centre, the Centre will be in contact with you directly.
- Library Hours Update: To ensure the health and safety of our campus communities and to prevent the risk and spread of COVID-19, all York University Libraries are closed with immediate effect. All research and instruction questions and consultations are virtual.
- Transportation Shuttle Update. All shuttles will cease operation on Thursday, March 19. Check the Transportation Services website for schedules.
- Student Counselling and Development (SCD) walk-in counselling is CLOSED and telephone counselling for single session, crisis and emergency support is now available by calling 416-736-5297. Details and additional support resources are available at the link above.If you are looking for some professional support, our partners at Good2Talk have advised us that they are remaining remain open at this time, and in addition to telephone support have introduced a new texting feature.
- Borrow a Laptop from York. The University has secured 1,500 laptops for students who don’t have a home computer to learn remotely. Detailed instructions about how to register to borrow a laptop can be found if you follow the link above and look under the heading “If you don’t have a computer at home.”
- Here’s a list of what’s open and what’s closed on campus:
All non-essential-campus events that are not part of an academic program are cancelled or postponed and all on-campus events with over 50 attendees are CANCELLED.
The Tait Mackenzie Centre and the Glendon Athletic Club will be CLOSED until April 30.
Administrative offices are OPEN.
The following locations in York Lanes remain OPEN: Appletree Medical Centre, Shopper’s Drug Mart and Grocery Checkout.
The Stong, Winters and Glendon College cafeterias remain OPEN.
The Tim Horton’s Location in the William Small Centre remains OPEN. Some computer labs (e.g. William Small) are available for those without access to personal computers.
IT Help Desk service support in Steacie is OPEN.
Community Safety Services will continue (including goSafe until end of term).
Facilities Services: Maintenance, Grounds, Central Utilities, and Custodial services will continue. Students can report any issues by phone or online by visiting the Housing web site.
Mail will continue to be delivered to the undergraduate residence Housing offices. Mail is delivered directly to the York Apartments by Canada Post.
The York Bookstore is also continuing to receive and process online orders.
- On March 16, the Government of Canada issued an important update to an official Global Travel Advisory urging Canadians abroad to return home while commercial flights are still available into Canada. Beginning March 18, foreign nationals from all countries except the United States will not be allowed to enter Canada. The above ban includes any international student who is currently abroad on a Canadian University international mobility experiences including exchanges, placements, work experience or coop. Details are available in the Travel FAQs on the Coronavirus Information & Update website.York International and other services across campus are still available to support international students. This includes International Student Advisors, Immigration Specialists, UHIP staff and more. They have also set up a page for FAQs for International Students about COVID-19.
Study Permit Information. York International is working to get information from Immigration, Refugees & Citizenship Canada about anything that may be important regarding study permits. They will update you as information becomes available. Please make sure to check the link above regularly for these updates as well. For questions regarding immigration and general international student well-being, please email email@example.com.
- Are you new to online learning? York’s Student Guide to eLearning has information and tips on how to get started, what to expect and how to be a successful online learner.
- The Writing Centre is now online! Their writing instructors are available to help you with your writing assignments online through 50-minute one-to-one appointments via video chat as well as asynchronous etutoring, where you upload your paper to their website and an instructor will reply with feedback within 24 hours. If you’d like to book an appointment, visit the Writing Centre schedule.
- Career Centre services are available online, over the phone and via skype ONLY. The Career Lounge remains open online and Career Peer Educators will be online on Zoom during dedicated Lounge hours. One-to-one appointments are available over the phone or Skype. The Career Centre website also has online resources and tools to help you with your job search and career questions.
- Parking Refunds. Contact firstname.lastname@example.org to discuss your account. Refunds can be processed electronically once permits are returned wither in person or by mail.
- Food banks on campus are closed, but there are local food banks in the area. North York Harvest Food Bank is open Saturday, March 21, from 10:30 a.m. to 12:30 p.m. and again on Monday, March 23, from 6 to 8 p.m. The Society for the Living Foodbank is open from 10 a.m. to noon on Saturday, March 21.
- York understands that social isolation can occur with no in-person classes and social distancing measures. In addition to the resources above. you can stay connected through online communities. Stay informed and in touch with @yorkustudents and @studentlifeyu to get the latest information.
- FAQ: How will students be graded? In order to ensure students are able to complete their courses within the term, York’s Senate Executive has approved a plan to give instructors flexibility to change the number, type and weight of assignments as well as to revise the course grading scheme and to eliminate a final assignment or exam. There are exceptions to this for Osgoode Hall Law School students who will receive information from their course instructors. All students should be informed by their instructors of any adjustments to evaluation and grading schemes by Friday, March 27. For more info on this question and a list of other FAQ’s, visit the Coronavirus Information and Update Student Updates page.
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