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FAQs

Campus and Community Safety

York will require all community members and visitors on our campuses this fall to be vaccinated against COVID-19, subject to medical or other reasons recognized by the Ontario Human Rights Code.

York is guided by public health and government directives as well as coordination within Ontario’s university sector. Given York’s unique environment and challenges, our plan serves the entire community, including all faculties, programs, and campuses. To help ensure a safe environment where everyone can feel comfortable returning to campus, the following procedures are being implemented:

  • Vaccination: Anyone accessing our campuses or University facilities in-person is required to have proof of COVID-19 vaccination or a recognized exemption from the University supporting a validated medical or human rights ground. Between September 7 and October 19, those who are attending classes, events and activities on York’s campuses but who are not yet fully vaccinated (including those with approved exemptions), will be required to submit proof of a negative COVID-19 test result. Proof of vaccinations must be in English or in French. If proof is not available in English or French, a certified translation must be provided. More information on uploading proof of vaccination, exemptions and testing will be communicated shortly.
  • Physical distancing: York University diligently follows all public health guidance on physical distancing. At present, physical distancing of 2-metres will be observed on York’s campuses for the Summer Term. Guidance from the Ministry of Colleges and Universities (MCU), and as supported by Toronto Public Health, outlines that physical distancing requirements may be changed for the Fall Term. If this is the case, the university will still encourage you to continue to give others their space where possible and avoid congregating indoors.
  • Masks and face coverings: masks and/or face covering are required in all indoor spaces. We anticipate that the face coverings/mask mandate will continue into the academic year 2022 , as the wearing of masks and/or face coverings is known to reduce the spread of COVID-19. 
  • Self-monitoring: all individuals are encouraged to self-monitor. If anyone is feeling unwell or symptomatic they are required to self-isolate and must not attend our campuses.
  • Screening: YU Screen/ YU Dépistage, an automated screening tool, must be used on a daily basis to self-screen prior to coming to campus. If an individual does not pass the screening, they are not to come to either of York’s campuses and /or sites. Should your health change through the day and symptoms become apparent please leave campus immediately and complete YU Screen again to record your status change.
  • Signage: new signage for fall will encourage community members to give others their space, not to congregate indoors and will state the requirement for staff to wear a mask or face covering at all times while in all indoor spaces. Please note, campus signage on doors and in buildings is being updated in preparation for fall to reflect this change and we appreciate your patience as this will take some time to roll-out across York’s campuses in September.
  • Hand hygiene: Frequent hand washing is required. As well, hand sanitizers dispensers have been installed across both campuses; see this list of locations Keele CampusGlendon Campus. Tabletop hand sanitizer bottles may be requested by your Associate Dean or Management Supervisor through the Facility Manager or designate should the need be identified through a risk assessment. 
  • Protective measures: through area risk assessments, required resources have been identified to mitigate the risk of COVID-19, such as disposable wipes, disposable masks and safety glasses. Associate Deans or Management Supervisors may source these cleaning and safety supplies through the area’s Facility Manager or designate. Additionally, plexiglass barriers have been installed in locations where physical distancing is not possible, such as in high volume in-person transaction locations. As our understanding of the transmission of the COVID-19 virus has evolved, new installations of plexiglass barriers will be limited to select spaces only, as we focus more energy on enhanced ventilation and air filtration. Please contact your Associate Dean or Management Supervisor for information about your Area-Specific Workplace Safety Plan if you have any questions.

Over the course of this past year, we have made changes to improve air flow in buildings on our campuses and have installed some of the best air filtration products available, to protect against airborne COVID-19 virus particles. All our academic buildings, for example, have mechanical ventilation in place to allow fresh air to be circulated. Our upgrades focused on maximizing the amount of fresh air that our systems can handle, running them 24/7 to improve air flow.

Time is allowed for the air in classroom spaces to be purged before students arrive and after they leave. We also use air filters that are similar to what is found in hospitals, especially in key buildings where higher occupancy is expected and where there is a mix of fresh and recycled air. These filters are being replaced at a higher rate of frequency for increased health and safety protection. At room and building entranceways, we have disabled forced air recycling to reduce possible recirculation of airborne particles in these spaces. We follow the latest recommendations and guidance set by the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE). 

Offices have been cleaned and will continue to be serviced per the Fall Custodial Service Offering for Offices. Accessible flat furnishings (e.g., desktops and countertops, excluding shelving, seating and barriers) in offices and waiting areas are wet wiped once monthly. Please submit a service request should you require services additional to this offering. Questions regarding the cleanliness of your space may be directed to facilities@yorku.ca or x22401. Disinfectant wipes may be requested should the need be identified through a risk assessment by your Management Supervisor, Associate Dean or designate.

Classroom spaces will be cleaned according to the Fall Custodial Service Offering for Classrooms. Writing surfaces will receive an after-hours spray disinfection and visible soil will be removed. There is no cleaning provided to instructional technology devices, control panels, computers, keyboards, and plexiglass.  See the Fall Custodial Service Offering for a cleaning schedule for all other spaces.

Yes. Anyone entering an indoor space on any York University property, including all campuses, work sites and satellite offices, must wear a mask or face covering that covers their mouth, nose and chin completely. If you are on campus, please continue to stay apart from one another and give others space. Masks or face coverings are required in all indoor spaces regardless of current physical distancing guidelines and must be worn for the duration of your stay. Indoor spaces at York include, but are not limited to, classrooms, administrative buildings, offices, meeting rooms and common areas in all residences, washrooms, hallways and elevators.

Mask or face coverings may be temporarily removed while in an indoor area in the following circumstances:

  • to receive services that require the removal of their mask or face covering,
  • to engage in an athletic or fitness activity,
  • while consuming food or drink in designated areas or as needed to take medication, as may be necessary for the purposes of health and safety.

A mask or face covering must be worn outdoors where it is not possible to maintain physical distance from others, and in outdoor spaces designated as learning spaces.

  • children under two years of age;
  • persons performing or rehearsing in a film or television production or in a concert, artistic event, theatrical performance or other performance as approved by the University;
  • persons with an underlying medical condition which inhibits their ability to wear a mask or face covering;
  • persons who are unable to place or remove a mask or face covering without assistance;
  • persons who are being accommodated under the Accessibility for Ontarians with Disabilities Act, 2005, require accommodation in accordance with the Ontario Human Rights Code that precludes the wearing of a mask or face covering;
  • York University departments and faculties may have specific practices which fall under provincial guidelines and/or operational requirements. For any questions, please contact hsewb@yorku.ca. Students may reach out to OSCR@yorku.ca.

York University community members are not required to provide proof of any of the exemptions identified above. Community members are requested to exercise discretion and patience should they observe a fellow community member not wearing a face covering. In these cases, please reach out to your associate dean, supervisor or manager who can help address or direct your concerns. Student may reach out to OSCR@yorku.ca.

Toronto Public Health states the following:

A face shield is not an alternative to a face covering. The Centers for Disease Control (CDC) has stated that they “do not recommend use of face shields as a substitute for cloth face coverings. It is not known if face shields protect others from the spray of respiratory particles. The CDC does not recommend use of face shields for normal everyday activities or as a substitute for cloth face coverings.”

If you have a medical condition, disability or impairment that affects your ability to wear a face covering and need accommodation (e.g., a clear face shield, other accommodations, etc), please contact:

  • Staff and faculty – Health, Safety and Employee Well Being at their confidential email address: ewb@yorku.ca and notify your manager or associate dean. You are not required to disclose your specific medical condition to your supervisor or manager.
  • Students – Send an email to OSCR@yorku.ca. One of their personnel will connect with you.

York University community members are not required to provide proof of any of the exemptions identified above. Community members may require accommodation for medical condition or disability or fall under other exemptions which preclude them from wearing a mask or face covering. We ask that Community members exercise discretion and patience should they observe a fellow community member not wearing a mask or face covering. Refer to the “Community of Care Commitment: Resources and Pathways to Support Conflict Resolution” which provides guidance and support on COVID-19 issues, including those related to mask/face covering. You can also reach out to your Associate Dean or Management Supervisor who can help address or direct your concerns.

Associate Deans and Management Supervisors may always reach out to their area Health and Safety Officer and/or Health and Safety Advisors from Health, Safety and Well-Being unit as needed. Students may reach out to OSCR@yorku.ca.

  • Maintain physical distancing.
  • Wear your mask or face covering.
  • Follow other public health measures such as washing your hands and practicing respiratory etiquette.

If you are still concerned, speak with your associate dean, supervisor or manager. Refer to Health and Safety Guidelines for Returning to Campus during the COVID-19 Pandemic for additional information.

Students may reach out to OSCR@yorku.ca.  Questions can be directed to Health, Safety and Employee Well-Being at hsewb@yorku.ca 

No. All community members are required to bring their own mask or face covering to campus, however if you are on campus and realize that you have forgotten, lost, soiled or damaged your mask, they can be acquired from vending machines located on both campuses. An update on the location of these machines will be shared in this FAQ once available. Machines will be equipped with YU-card readers and the 3-ply medical/procedural disposable masks will be dispensed at a nominal cost to valid YU-card holders. The charge will help cover the cost of a disposable mask recycling program.

Before you come to campus every day, you will need to use YU Screen/ YU Dépistage – a new automated screening tool. If you have any symptoms, you should fill out the screening and not attend on campus.  You will be contacted by a representative of the University.

Between September 7 and October 19, those who are attending classes, events and activities on York’s campuses but who are not yet fully vaccinated (including those with approved exemptions) will be required to submit proof of a negative COVID-19 test result.  More information about testing, exemptions and uploading your proof of vaccination will be communicated shortly.

The health and safety of the York community remains the University’s top priority and we will continue to follow Toronto Public health guidelines.

Detailed planning is progressing  for the phased return of additional required staff in the Fall 2021 academic term so that we can safely resume on campus classes and activities in the Fall 2021 in accordance with municipal and provincial guidance.

Safety Plans have been implemented at York University to protect the health and safety of our community and Return to Campus COVID-19 Training provides additional information and procedures to help keep you safe. Staff are encouraged to speak with their manager if they have any concerns regarding a planned return to campus. Health and safety considerations are our utmost priority to ensure that all members of the York community remain well. Requests for medical accommodation should be made through Employee Well-Being at: EWB@yorku.ca  Requests for family status accommodation should be directed to your manager/academic leader. Additional information is available on YU link under Health, Safety & Employee Well-Being and the Centre’s home page.

Personal air purifiers will not be permitted on campus, with the exception of those approved through a workplace accommodation. When centralized air supply is being maintained (as is the case at York), personal portable air purifiers are not required. Centralized ventilation at the University currently meets or exceeds standards set by the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE). Facilities Services oversees the need for any portable devices and can assess whether these can be beneficial in unique campus spaces.

The Community Safety Department is implementing extra security patrols and extra building checks with daily audits and redeploying security resources for higher visibility, impacts around campus and areas of higher concern.

goSafe is returning to full duties as of September 7, 2021.

You may be asked to present your YU Screen cleared result when on York campuses. You should have available an electronic or hard copy of your daily YU Screen cleared result when attending on campus. Do not come on to York campuses if you have a YU Screen failed result.

All community members coming to York’s campuses must complete YU Screen daily to ensure they do not have symptoms of COVID-19. Please complete the questionnaire and identify your group (e.g. student, staff etc.) according to the primary function that you will be performing when you access York’s campuses, such as attending campus to work versus attending campus for a course.

Identify yourself in YU Screen based on your primary activity on campus that day. If you are coming on campus to work as an employee, select staff. If you are coming on campus for a learning activity, select student.

All information related to screening or that is collected through YU Screen is kept confidential, and York is committed to the protection of privacy, as required under the Freedom of Information and Protection of Privacy Act (FIPPA). Information that is collected through the YU Screen tool is encrypted and stored on servers that are located in Canada, in compliance with York’s security and privacy assessments.

Yes, a mask or face covering is required for all indoor spaces. However, when individuals are alone in a secured and enclosed space such as a private office, the mask or face covering can be temporarily removed when the door is closed. Please be mindful of equity and be considerate of those who are required to keep a mask on all day.

Yes. Wear a mask or face covering at all times while indoors; however, a mask or face covering can temporarily be removed, for example, when having a quick drink as maybe necessary for the purposes of health and safety, provided that the 2 metre physical distance is maintained.

It is recommended that York community members eat in designated areas, including cafeterias or lunch rooms while ensuring that the following safety precautions are considered and/or followed:

  • Physical distancing is maintained through the placement of furniture, dining tables and chairs
  • No congregating occurs while in indoor spaces
  • Limit the duration the mask or face covering is kept off when eating
  • Follow signage or markings that support health and safety or the control of traffic flow
  • Stagger lunch or break periods throughout the day, as applicable
  • Consider using available outdoor spaces or open areas for eating or drinking (weather permitting)
  • Regularly clean or disinfect high touch or shared surfaces

Designated areas for eating are determined through the area’s health and safety COVID-19 risk assessment. An individual’s isolated workspace (e.g., office) can be used for eating only when they are alone and the door is closed. Open workstations may also be used to eat lunch if the space was assessed and considered to be safe, where cleaning/disinfecting occurs and where 2-metre physical distancing can be maintained from others. In this case, masks or face coverings can temporarily be removed for eating. 

Other health and safety measures to consider include the flow of traffic in the eating area and/or closing cubicle doors, where possible. Always try to minimize the duration of time that your mask or face covering is removed in order to consume food or beverages. Under no circumstances should food or beverages be consumed in areas such as lab spaces, where infectious materials, hazardous chemicals or hazardous drugs are used, handled or stored.   

An individual can eat lunch alone in their personal vehicle.

Yes, however 2-metre physical distancing must be maintained between all individuals on York’s campuses, when masks or face coverings are removed, indoorsor outdoors. In addition, cleaning and disinfection of shared spaces should occur and no one should be sharing utensils and food.

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Libraries

The Libraries are incrementally opening more and more services in line with Ontario's Roadmap to Reopen and York University protocols. In Fall 2021, the Library will operate in hybrid mode, with some services available on campus and others virtually.

For up to date information on what Library services are available check out the [Library Services During Covid-19 Guide](https://researchguides.library.yorku.ca/covid19services).

If you've got questions check in with our friendly library staff by [chat, Zoom and email] (https://www.library.yorku.ca/web/ask-services/).

Loanable physical items can be requested through OMNI and picked up at either the Glendon or Keele book lockers. More detailed information on this can be found here.

York students, faculty and staff can borrow books from the Bronfman, Frost, Steacie and Scott libraries by making requests in Omni and picking the items up at the book lockers located at the Keele and Glendon campuses. Full information about the locker service is available via the Curbside Pickup Service section of the Library Services During COVID-19 LibGuide. Inter-library loans (RACER) requests from partner Ontario university libraries are also being processed.   

Returning library materials is not expected and fines will not accrue for late or missing items, however library materials can be returned at the Scott and Frost libraries and at a library returns bin located outside the First Student Centre. Please be aware that, due to the quarantining of returned materials, it may take up to a week for items to be cleared from your account. For more information on returning materials please see the Returns section of the Library Services During Covid-19 guide.

The Libraries are incrementally opening more and more services in line with Ontario's Roadmap to Reopen and York University protocols. In Fall 2021, the Library will operate in hybrid mode, with some services available on campus and others virtually.

Friendly library staff are available to answer your questions in many ways including by chat, zoom and email. You can request books from the circulating collections at most York U Libraries and pick them up at the book lockers located at the Glendon and Keele campuses, or you can visit the book stacks collections at the Libraries and check books out on site. Physical reserves collections are also available once again. In addition, you can access study space, computers, printing and photocopying services at the Libraries.

For more information on the wide range of library services available during this time please consult the Library Services During COVID-19 guide.

York University Libraries (YUL) is continuing to provide research guidance and assignment development consultations to students and faculty through Zoom, email, and other modes of online communications.   For more about our services, please see this guidance and our information on Course Reserves. Librarians and archivists are available to teach a range of online classes from assignment-based research resources to digital literacy and research data management planning. Please connect with us to organize a class tailored to your course and curricular needs and also and visit our Workshops, How-to videos & more site and Teaching online site.

As we approach the Fall term, YUL is developing a comprehensive plan to safely restore in phases on-site library services and operations paused during the pandemic. Stay tuned for regular updates via the Libraries website.

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Operations and Services

With the planned return to campus in the fall term, paid parking will resume on both the Keele and Glendon campuses effective September 1, 2021. Community members will continue to have access to a range of daily and monthly parking options to suit different schedules and needs. In addition, a new transitional parking option is being offered for the fall term to provide parking on a flexible basis at a discount to regular daily rates.

Clients who held a Continuous Reserved or Garage permit in March 2020, but do not want to purchase a permit in 2021-22, can have their space held until May 2022.  Permits not renewed in May 2022 will be offered to the next person on the waitlist.


For more information, visit the Parking Services website.

Since the start of the COVID-19 pandemic, transit agencies have continued to modify their routes and schedules to adapt to the changes in ridership. Although we do our best to advocate for enhanced transit services and to bring you the latest updates from our transit partners, we encourage you to visit the websites of the specific transit agencies you use, to get the most up to date information.

With the gradual return to campus beginning in September, both the Inter-Campus shuttle between the Keele and Glendon campuses and the VanGo mobility service will be resuming service starting September 7 with some modifications.  The Village Shuttle will resume service in January 2022.  Please check the Transportation website https://www.yorku.ca/transportation/ for schedules and periodic updates to this information.

Many campus food outlets are open. Please visit the Food Services website.

Food Services has also launched the York University Mobile Order app, which lets you order and pay for food from your mobile device, and avoid lines.  More information about the app is available on the Food Services website.

If you are currently only taking online classes or are working remotely, you do not require a YU-card at this time. If you are attending campus for work or classes and require a YU-card either for door access, meal plans, or other uses, visit the YU-card website to find information about how to obtain your card.

YU-cards expiring April 30, 2020 onward have been automatically extended to December 31, 2021. YU-card renewals are not required at this time. The YU-card Office will continue to monitor the ongoing situation and reassess needs for further extensions.

The Bookstore is open for in-person shopping of general merchandise. All textbooks are available for online purchase only, with free pickup or low-cost shipping across Canada. Please check the Bookstore site for current updates and to shop online. The Bookstore also provides digital textbook options for many courses that can provide students with significant cost savings.

Starting September 7, 2021, mail service will return to delivery on both campuses to all prior delivery points operating at 50% frequency initially with service every other day, except priority delivery points which will be daily.  Frequency will be adjusted in time based on demand.

Departments that prefer to continue with a pickup based mailing service, may request to do so, by contacting mailing services mailroom@yorku.ca or fmyers@yorku.ca.  Pickup and other special services will continue to be available on the Keele Campus (Curtis Lecture Hall, Room 019) and Glendon Campus (York Hall 030C).  For more information, please visit https://www.yorku.ca/mailingservices/ Starting August 30, with the reopening of the Bookstore in York Lanes, the Canada Post Parcel Pickup in York Lanes will close, and the full service postal outlet inside the Bookstore will open to the public, operating Monday to Friday 9am to 7pm.

Please see Returning to Campus for information on IT support at York. 

No, York students, staff and faculty cannot enter the Quinlan Building, unless they are also student, staff, or faculty of Seneca College.

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Future Students

It is expected that we can make a full return to campus for the Winter 2022 Term. We are hoping that most courses will return to their pre-COVID delivery formats by then. Public health guidelines will continue to inform our planning and more information will be available through the Summer 2021 and Fall 2021 Terms.

Decisions about the delivery format of courses going forward will be part of program level and Senate level discussions about best approaches for the delivery of various curricula. While so many are eager to return to campus, we also want to ensure we continue to innovate and apply what we have learned about program delivery during the pandemic.  

Visit the undergraduate students York University Admissions FAQ web page for more information about applications, offers of admission, important dates and document submission as well as information for students coming directly from high-school, students transferring to York from colleges or other universities and international students.

For graduate program admissions information visit the Faculty of Graduate Studies Prospective Students website.

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New Students

You can access YU START’s York 101 module, including a series of videos designed to help you prepare for your first week of classes, to get a feel for what your start of term will look like, learn how to navigate eClass and Zoom, and find online learning resources.

Your Faculty will advise you on how to enrol in your courses, and your course syllabus should provide you with information about how to log in to and begin your classes.

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Current Students

It is expected that we can make a full return to campus for the Winter 2022 Term. We are hoping that most courses will return to their pre-COVID delivery formats by then. Public health guidelines will continue to inform our planning and more information will be available through Fall 2021 Term. The course timetable on the York Courses website will identify whether each class will be held in-person or taught remotely. If you do not plan on joining us in-person at the start of the Fall term, you should enrol in remote Fall classes only.

You can see course offerings for the Fall 2021 Session on the York Courses website. Enrolment begins in July, but you can check your enrolment window date now. As we communicated on May 18 on the Campus Outlook for the Fall 2021 Term , we are planning to offer up to 50% of Fall term courses in-person. You can find the list of those on the In-Person Courses web page.

The online Enrolment & Registration Guide provides information about choosing your courses, planning your class schedule and adding, dropping and exchanging courses.

The only difference between an “online” course and a “remote” course is that the “remote” course has specified meeting times while “online” courses do not. Students are expected to attend and participate in the “remote” course just as they would if the course were offered in a lecture hall at a set time.

Courses offered online (designated as ONLN) have no specified meeting times and students are expected to progress through the course at their own pace. You may also see these courses referred to as asynchronous in the Notes/Additional Fees column of the York Courses Website timetable listings: this simply means that the course meeting does not have a specified meeting time and students can review the meeting content when it is most convenient for them. Students in an asynchronous course are still expected to follow common times/deadlines for submitting assignments, completing tests, etc.

Courses offered remotely (designated as REMT) are also offered online but have specified meeting times as a course normally would if it were offered in-person, for example, in a lecture hall. You may also see these courses referred to as synchronous in the Notes/Additional Fees column of the York Courses Website timetable listings: this simply means that students have a specified meeting time and engage with the instructor and each other in the curriculum at the same time.

There are only a small number of courses that have an in-person component for the Fall/Winter 2021-2022 Session. You should assume that your courses are completely online and/or remote unless you either:

  1. See a notation otherwise in the course description on the York Courses website; or are
  2. Informed by your course instructor (by email or on the course Moodle website) that a specific course has an in-person component.

You can view the current list of the identified in-person courses.  The list is subject to change per public health requirements.

For courses or meets marked for in-person delivery, meeting rooms will be assigned no later than July 30.

Information about Winter 2022 courses will be made available in the near future.

If you’ve enrolled in in-person courses and you are not able to attend in-person, then you will need to change your course enrolments to courses/sections/meeting groups offered in a remote format. Check with the academic unit offering the course if you have questions about how to do that.

If you are in a program with access to the Degree Progress Report, you should check that to see what courses you still need to take to complete your degree. If you are unsure about what courses to take, or have questions about your degree progress, you can contact your Faculty Advising Office.

Decisions about the delivery format of courses going forward will be part of program level and Senate level discussions about best approaches for the delivery of various curricula. While so many are eager to return to campus, we also want to ensure we continue to innovate and apply what we have learned about program delivery during the pandemic.  

We continue to monitor the situation closely and are working in close partnership with Toronto Public Health. With added safety measures, including mandatory screening and proof of vaccination for all York community members (except those with approved exemption requests), York will adjust plans to adhere to public health regulations. For more information on York’s plans for a safe return to campus, visit the Welcoming YU Back Roadmap.

The course timetable on the York Courses Website offers students complete information on how courses will be delivered throughout the 2021-22 academic year. Students should make informed choices about their courses and schedule. Students who choose courses that will be taught in-person will be expected to attend in person.

Supports, services, events and programs will continue to be offered online for those who are not yet able to travel to Canada. While we are excited to have these in-person offerings in the Fall, we will still provide access to a high-quality remote learning experiences and we are committed to providing support and resources for you to maximize your success.  

The course timetable on the York Courses Website offers students complete information on how courses will be delivered throughout the Fall/Winter 2021-22 academic session so that students can make informed choices about their courses and schedule. The course timetable became available on May 26, 2021 and everyone is encouraged to look carefully through the options in planning their enrolments. Where a course is taught in-person, it is expected that students will make their way to campus. Medical accommodations are available for those who need them. 

You need to complete the YU Screen prior to coming to campus.  If you fail the screening, stay home, do not come to campus, self-isolate and a case and contact coordinator will be in touch with you. 

Most student services will be available online, with limited in-person services by appointment only. Online service typically means self-serve options, while remote service may include one-to-one service by phone, chat, online meeting platform (i.e. Zoom) or email.

Online service typically means self-serve options, while remote service may include one-to-one service by phone, chat, online meeting platform (i.e. Zoom) or email.

Visit My Online Services for resources and ways to connect with the services you need for your academic success and mental and physical wellbeing. On-campus services, including food services, will be available to students who are required to be on campus either because they are living in residence on campus or are in one of the small number of courses with in-person components or engaged in research requiring in-person attendance. For a full list of student services and their operating hours and formats, visit the Start Strong YU – Student Services page.

Athletics & Recreation is presently operating in a limited capacity in accordance with Provincial Health Regulations and University policies.  At Tait McKenzie, the Fitness Centre hosts 6 sessions per day available on a reserved basis and some fitness classes are being offered to those students who are presently on-campus.  The expectation is that Tait McKenzie will expand its offerings and return to normal operations as regulations allow.  There is an expectation that intramurals will begin with the new start of school season as of September 7, 2021, once again as regulations allow.   

Visit the York U Lions Campus Recreation web page for more information.

York’s Libraries are currently offering services in hybrid mode (some physical and some online) to ensure students have access to important learning materials as well as research guidance and assignment support. Library staff are available to answer your questions in many ways including by chat, zoom and email.

Access to the Libraries’ circulating collections is available by requesting items through Omni or by visiting the Libraries for stack access to check out items. Note that materials from the Map Library and the Sound and Moving Image Library must be requested via Omni. Reserve materials can be borrowed at the circulation/AskUs desks in our branch libraries: Scott, Steacie, Bronfman and Leslie Frost. 


Any items requested through Omni can be picked up through the Libraries’ Pickup Lockers outside the Scott Library or in the Centre of Excellence at the Glendon campus. Check the library web site for details on the request process, hours of locker availability, and health and safety information check out 

Note that the Osgoode Library has a different process for request and pickup.  In addition, the Libraries are offering study space. For more information, and to book your seat or study space, visit the Library Services During COVID-19: Study Space web page. You can also consult the Library Services During COVID-19 guide for more information.

Once classes begin, York buildings will be open during the day and for scheduled evening courses. Several buildings will be accessible only with your YU Card after hours (e.g. labs, common rooms, offices etc.) You can find the latest information on the Building Access page. 

Campus services that are open include:

  • A small number of classrooms and labs for those students who are taking in-person classes.
  • A limited study spaces available at the Library. For more information, and to book your seat or study space, visit the Library Services During COVID-19: Study Space web page.
  • Athletics and Recreation. Athletics & Recreation is presently operating at limited capacity in accordance with Provincial health regulations and University policies. At Tait McKenzie, the Fitness Centre hosts 6 sessions per day available on a reserved basis and some fitness classes are being offered to those students who are presently on-campus. Visit yorkulions.ca for more information on programming and service offerings.
  • Food services. Food services are open on campus, and students living on the Keele Campus will have access to both Stong and Winters dining halls, as well as many of the other retail outlets that will be open on campus.  Seating capacity in these locations will be limited and reserved for food service customers only.  Visit the Food Services website for locations and hours of operation.

York Lanes. Most retailers and services at York Lanes are open. See the York Lanes COVID-19 updates page to see what is open or closed.

For more information on student organization activities, please visit their YU Connect page.  SCLD will also be collaborating with student organizations to host Club Showcases where you will get an opportunity to participate in an activity hosted by a student organization. If you are interested in attending a Clubs Showcase or want to register for other events visit their full calendar. 

Student organizations are operating virtually with a limited number of activities taking place in-person. You can search for student organizations using YU Connect  to find more about them and their events.   

Intramural programs are tentative for Fall 2021.

Student-athletes will be encouraged to train and opportunities for structured team training will be coordinated through the department under provincial health guidelines.


Varsity athletes have been participating in a Return to Training Program in recent months with an eye toward a re-commencement of the OUA competition season getting underway in September of 2021. The OUA board has announced plans to move forward with the start of the Fall outdoor season in September. All OUA school programs are finalizing their vaccination and facility access plans at the time of this writing with the intention of participating in the Fall season.

Websites for student services and support will include ways of contacting them, and My Online Services also has a list of resources and online/remote contact information for various services. You can also visit the Start Strong YU – Student Services page for a full list of student services and their operating hours, formats, and contact information.

Mental health and wellness support through Student Counselling & Development is available for limited in-person appointments, with most services available online.  

Glendon’s Accessibility, Well-Being and Counselling services are also available to support you by phone. The Faculty of Graduate Studies' GradConnect Wellness Services is available by phone and videoconferencing options. Visit My Online Services to see the range of contact options (such as email, telephone, online, live chat and video appointments) available to support you.  

The process for applying for financial aid has not changed because it is primarily an online/remote process.

Make sure you complete the Student Financial Profile so that you will be considered for any automatic financial aid support including scholarships, awards and bursaries.

Work/Study opportunities for domestic and international students for Winter 2022 will be posted late fall. Postings will be for positions that can be fulfilled through work-from-home arrangements. Visit the Work/Study Programs website for description of general Work/Stud; Leadership, Engagement and Ambassadorship (LEAP); and Research at York (RAY) positions, eligibility criteria and information on how to apply for these positions.

Make sure you complete your Student Financial Profile so your applications for Work/Study, LEAP and RAY positions can be considered.

Yes! There a lots of online activities and events to support your academic success, career readiness, physical and mental wellbeing and to keep you connected and entertained. Visit this York Events calendar to see what’s happening, and stay up to date with This Week @ York for weekly notices from the York community.

There is also a calendar of events specific to international students on the York International Events Calendar.

Whether your course is offered in-person or in remote format, your instructors continue to develop the curriculum, engage in the teaching, and support your learning. York instructors, staff and faculty have adapted various methods of course and service delivery so that you can continue to receive a rigorous, transformative education experience. 

Apart from tuition, ancillary fees are charged for a number of service areas. Like our teaching, we offer high quality programs, supports and services whether in remote or in-person and we continue to look for the ways to deliver these to students in a variety of ways. 

The Vari Hall Kiosk will be staffed by Student Engagement Ambassadors who will be available to assist students with any and all questions that include wayfinding, York services and getting involved on campus. Both the in-person kiosk in Vari Hall and the Virtual Kiosk will operate Mondays-Fridays between 10 a.m. to 4 p.m.

The Student Leadership Program is operating year-round with limited in person development workshops, and community engagement events in accordance with Public Health guidelines. Where possible, all other workshops, conferences, events & activities will be offered online. You can see a leadership specific events calendar & details here: https://www.yorku.ca/scld/student-leadership-program/events/

For information about COVID-19’s impact on resources, academics and research, and other functions of the Faculty of Graduate studies, visit the Faculty of Graduate Studies website. Under the COVID-19 section of the FGS website, you will find details pertaining to the below:

Please email fgsnews@yorku.ca with any questions.

If you do not intend to get fully vaccinated, please drop all in-person courses as you will not be permitted to attend them after October 19. Check the York Courses website to find alternative online/remote courses.  

Keep your eye on add/drop dates while you make your decision. You should also check the refund tables when dropping a course and make sure you’re eligible to drop

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International Students

International travellers who are fully vaccinated with one of the four COVID vaccines approved in Canada may be eligible for exemption to quarantine.  You must still have a back up quarantine plan to submit to ArriveCAN.  For more information, please see Canada’s page on international students entering Canada. 

For those who are not fully vaccinated with one of Canada’s approved vaccines, please refer to the York Quarantine Information Page for step-by-step instructions and links to the Government of Canada’s guidance on whether you are eligible to enter Canada, how to prepare for your travels and for your 14-day quarantine once you arrive. 

If after reviewing the links above, you have additional questions, sign up for a Quarantine Webinar via the York International Calendar. You can also connect with the Quarantine team at quarantine@yorku.ca.  

York International is a great resource for all international students.  Licensed immigration specialists can answer your immigration questions, help you with a study permit, PGWP and other immigration applications.  They can also help you navigate York and figure out where to get the help you are looking for. Check out YI’s immigration advising page to book an appointment, sign up for a drop-in immigration session or email one of our International Student Advisors at: iadvisor@yorku.ca. 

For questions about health and wellness, your University Health Insurance Plan (UHIP), where to find a health care professional and more, please visit York University’s University Health Insurance Plan FAQs or contact uhip@yorku.ca directly to speak with our UHIP advisor. 

For the latest information for international students and updates about COVID-19 and York University, please note: 

  1. As immigration and travel information is changing very quickly, always check the Government of Canada’s COVID-19 travel requirements for international students. 
  2. FAQs for York University International Student about COVID-19. 
  3. I am enrolled in a course that requires students to be online at a certain time. What consideration will be given to international students in different time zones? 
  4. Instructors will take into account the needs of students in different geographic locations and time zones (e.g., by providing asynchronous access to course materials and activities with technological support where possible). Your course instructor will inform you in advance of the start of your course about what flexibility may be available to help you fulfill your course requirements in different time zones. 
  5. For the courses that start online/remotely, that have an optional in-person component, students should be provided with reasonable alternative access to the learning activities offered for in-person components. 

Instructors will take into account the needs of students in different geographic locations and time zones (e.g., by providing asynchronous access to course materials and activities with technological support where possible). Your course instructor will inform you in advance of the start of your course about what flexibility may be available to help you fulfill your course requirements in different time zones.

For the courses that start online/remotely, that have an optional in-person component, students should be provided with reasonable alternative access to the learning activities offered for in-person components.

There are many resources available for English language support at York. The Writing Centre offers help with essays and other University writing. Learning Skills Services also has workshops like Reading and Notetaking, Presentation Skills and more, with many workshops available specifically for International students. Join York International’s events and programs to connect with other students, practice your English and gain confidence in your English Language skills.

York also offers ESL courses delivered online. These courses include both real-time class meetings using Zoom (synchronous) and self-directed online learning using eClass (asynchronous). If you are unable to meet during the scheduled class time you will be able to access video recordings of class lectures.

Supports, services, events and programs will continue to be offered online for those who are not yet able to travel to Canada. While we are excited to have these in-person offerings in the Fall, we will still provide access to a high-quality remote learning experiences and we are committed to providing support and resources for you to maximize your success. 

The course timetable on the York Courses Website offers students complete information on how courses will be delivered throughout the Fall/Winter 2021-22 academic session so that students can make informed choices about their courses and schedule. Where a course is taught in-person, it is expected that students will make their way to campus. Medical accommodations are available for those who need them.  

If you do not receive your study permit approval in time for the start of the Fall semester and you have registered for in-person courses, please connect with your Academic Advisor.  You may wish to switch to remote courses for the Fall so that you may start your courses from your home country and travel to Canada when you receive your study permit approval. 

Students outside of Canada should check approved vaccine availability within their home country along with those approved in Canada. York recognizes all vaccines approved by either Health Canada or by the World Health Organization. Students are strongly encouraged to consult their family physician or healthcare provider to discuss getting vaccinated and coordinate their second vaccine once arriving to Canada, if appropriate. 

York University recognizes all vaccines approved by either Health Canada or by the World Health Organization.

We suggest that you speak to your local health provider.  If it is possible for you to be fully vaccinated with a World Health Organization (WHO) approved vaccine before coming to Canada, we recommend that you do so.

The COVID-19 vaccine is free for everyone in Ontario. Visit the Ontario Vaccine Appointment site to learn how to book your appointment as a person without an OHIP card. 

Yes, international students are eligible for vaccinations upon arrival in Canada. 

UHIP members residing in Ontario are eligible for the COVID-19 vaccine at no cost, regardless of where it is administered (public health unit vaccination sites, designated pharmacies, walk-in clinics, family doctors, others). UHIP members residing in Canada, but outside of Ontario, do not have to pay for the vaccine at designated public health unit vaccination sites and designated pharmacies only, but may have to pay if they receive the vaccine at other sites, such as walk-in clinics or family doctor.  

The University will help facilitate access to vaccines for students who require first and second doses. The COVID-19 vaccine is free for everyone in Ontario. Visit the Ontario Vaccine Appointment site to learn how to book your appointment if you do not have an OHIP card.  To ensure that vaccines remain accessible to our community members, York will continue to partner with Humber River Hospital to host vaccine clinics on the Keele Campus throughout August and September.

Visit the Ontario Vaccine Appointment site to learn how to book your appointment as a person without an OHIP card. The University will help facilitate access to vaccines for students who require first and second doses. To ensure that vaccines remain accessible to our community members, York will continue to partner with Humber River Hospital to host vaccine clinics on the Keele Campus throughout August and September.

Yes, students who have first-dose vaccination would be permitted to get the second dose in Canada.

While we strongly encourage students who can receive both their first and second doses of the vaccine to do so, we understand that may not be possible. Students who have only received one dose prior to September 7, 2021 should get their second dose as soon as they are eligible.

Visit the Ontario Vaccine Appointment site to learn how to book your appointment as a person without an OHIP card.

The Ministry of Health in Ontario states that individuals who have received all or some of the recommended doses of a COVID-19 vaccine that is neither authorized by Health Canada nor listed for emergency use by WHO should be offered a new series of a Health Canada authorized COVID-19 vaccine. Students are strongly encouraged to consult with their local health care provider for guidance and direction, contact the Ontario vaccine support line, and/or local public health unit for more information

The Ministry of Health in Ontario states that individuals who have received all or some of the recommended doses of a COVID-19 vaccine that is neither authorized by Health Canada nor listed for emergency use by WHO should be offered a new series of a Health Canada authorized COVID-19 vaccine. Students are strongly encouraged to consult with their local health care provider for guidance and direction. Contact the Ontario vaccine support line, and/or local public health unit for more information.

Health Canada has approved the use of the Pfizer-BioNTech vaccine for youth ages 12 to 17 years. Students who can’t access their first COVID-19 vaccine before arriving at York U will have two weeks following their move-in date to get vaccinated. The University will help facilitate access to vaccines for students who require first and second doses. Students may be subject to additional public health restrictions if they are not fully vaccinated.

International travellers who are fully vaccinated with one of the four COVID-19 vaccines approved in Canada may be eligible for exemption to quarantine.  You must still have a back up quarantine plan to submit to ArriveCAN.  For more information, please see Canada’s page on international students entering Canada

For those who are not fully vaccinated with one of Canada’s approved vaccines, please refer to the York Quarantine Information Page for step-by-step instructions and links to the Government of Canada’s guidance on whether you are eligible to enter Canada, how to prepare for your travels and for your 14-day quarantine once you arrive. 

Your offer of acceptance to the University and your visa are not dependent on your vaccination status. 

We encourage all international students travelling to Canada to take into account the mandatory quarantine period as you make your plans for travel.  If you have in-person courses, you may wish to arrive at least 14 days before the start of your courses so that you may complete your quarantine in time.  You will not be allowed to leave quarantine to attend in-person courses.

The COVID-19 vaccine is free for everyone in Ontario. Visit the Ontario Vaccine Appointment site to learn how to book your appointment if you do not have an OHIP card. 

If you have proof of vaccination from outside Ontario or Canada, please refer to this guidance from the Ministry of Health. Those who were vaccinated outside Ontario should contact their local public health unit (dependent on where you reside) to have their immunization record documented into COVAXon. The guidance also asks that you do this before getting your additional mRNA dose, if required by the Ministry of Health.

For more information about vaccines, vaccination requirements and vaccine passports, visit the Better Together site. Look in the “Important Links & Resources” accordion, under “Vaccine Information.”

For questions about residence, move-in dates or residence applications, please contact Housing directly.  

For questions about immigration, study permits, work permits and more, please review York International’s online resources carefully as the answers to your questions may be there:  

If you would like to speak directly with a licensed immigration specialist and/or quarantine implementation coordinator, please attend a drop-in virtual immigration advising session. Drop-in virtual advising takes place 2-3 times per week.  York International also hosts weekly webinars for quarantine information.  Links for both immigration advising and quarantine webinars are posted on the York International Events Calendar by Monday of each week by 9 a.m. ET.   
 
For the latest info and updates about immigration and quarantine, follow York International on social media: Facebook: fb.com/york.international 
Instagram: @yorkuintlstdnts 
Twitter: @yorkuintlstdnts 
We Chat: yorkinternational 
TikTok: @yorkuintl 

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Glendon Campus

For information about COVID-19’s impact on Glendon’s resources, academics and research, and other functions, visit Glendon’s Fall/Winter 2021-2022 web page.

All who are working or studying on the Glendon Campus are welcome to participate in upcoming Keele Campus pop-up clinics. Sunnybrook Hospital is also making walk-in vaccine clinics available on Mondays and Fridays between 10 a.m. to 1 p.m. and between 1:45 to 7 p.m. On Tuesdays, Wednesdays and Thursdays, walk-in clinics will be accessible between 10 a.m. to 1 p.m. and 1:45 to 4:30 p.m. Vaccines will be administered by French speaking staff on some key dates and you may call ahead to confirm.

Hospital-grade air filtration and central air systems continue to run 24/7 to improve airflow. On the Glendon Campus, the following is being undertaken:

  • Staff continue to do preventative maintenance on all air circulation systems on campus;
  • MERV13 filters have become standard in air systems that use recirculated air;
  • Additional portable HEPA filtration has been installed in common and shared areas in the Glendon Manor;
  • Inspections continue on all ventilation systems located on both campuses to ensure that systems are running at full capacity.

The Glendon Athletic Club is making preparations to reopen in a limited capacity in accordance with Provincial Health Regulations and University policies. Visit the Glendon Athletic Club for updates on reopening plans.

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Living in Residence

York has adopted the latest recommendations from the Public Health Agency of Canada and requires the wearing of three-layer face coverings in all indoor public spaces on campus, and outdoors when physical distancing of two metres cannot be obtained. Indoor public spaces include, but are not limited to meeting rooms, common areas in all residences, laundry facilities, washrooms, corridors and elevators.

If you feel unwell, complete YU Screen to indicate that you have symptoms. Stay in your residence room/apartment until you are contacted by a Case and Contact Coordinator with further instructions. It is important that you do not leave your residence room/apartment to access the campus or attend the York Testing Clinic. The case and contact coordinator will help facilitate access to testing off-site.

The Case and Contact Management (CCM) team is the point of contact for any live-in community members who are seeking to self-disclose COVID-19 or who have COVID-19-like symptoms. Individuals will also be advised to contact Telehealth or Toronto Public Health for instructions on next steps. Students and residence staff who reside in undergraduate residence buildings have shared washrooms and therefore cannot completely self-isolate without additional services and supports. In these circumstances, the university will facilitate the necessary supports and services to meet self-isolation requirements where they arise in such buildings.

The Case and Contact Coordinators will provide a personal contact point and support to live-in community members who are in self-isolation. Access to this information will be limited to the CCM team. Any required action required that must be taken will be provided to respective units on a need-to-know basis (i.e. food services, housing, custodial services, security), while limiting the sharing of any personal or health information.

Students moving into residence are to complete YU Screen prior to their move-in date, so that any appropriate arrangements can be made prior to entry to campus and/or for appropriate accommodations to be considered to maintain the health and safety of live-in community members.

Tenants who are scheduled to move into the York Apartments will be provided YU Screen in advance of the commencement of a lease agreement. Letters will be issued by Housing & Conference Services. If lease holders do not clear the screening, mutually agreed arrangements will be made to ensure the health and safety of community members.

Yes. As part of our commitment to health and safety, York will require all community members and visitors on our campuses this fall – including students living in residence, to be vaccinated against COVID-19 and provide proof of vaccination, subject to medical and human rights exemptions, in accordance with all applicable laws and regulations.  

Students living in residence for 2021/2022 will be required to get their first dose of a COVID-19 vaccine before their residence move-in date.

Any students in residence who cannot be vaccinated on medical or other grounds recognized by the Ontario Human Rights Code may request an exemption. Students who have not been granted an exemption and who have not been vaccinated with their first dose within 14 days of their move-in date will not be allowed to continue living in residence. Students who are not fully vaccinated may be subject to additional public health restrictions. The University will facilitate vaccines for students who require first and second doses.

Students planning to apply for or live in residence can contact Housing & Conference Services with any questions. International students are encouraged to contact York International.

Students living in the following residences must be vaccinated:

Keele Campus:

  • Atkinson Undergraduate Bedsitters
  • Bethune
  • Calumet
  • Founders
  • Pond
  • Stong
  • Tatham Hall
  • Vanier
  • Winters

Glendon Campus:

  • Hillard
  • Wood

The Quad is owned and operated by an independent private company. As such, residency agreements between the operator and The Quad tenants are outside the scope of the University’s vaccination requirement. The Quad’s management are communicating with their residents on the importance of vaccinations and the University will facilitate access to vaccines for all its students.

Anyone accessing our York University’s campuses in-person is required to have proof of COVID-19 vaccination or a recognized exemption from the University supporting a validated medical or human rights ground. 

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Researchers

Innovation services are delivered by Innovation York and are now delivered in a fully virtual format. Please visit the Innovation York site to learn more about research agreements, knowledge mobilization, industry partnerships, commercialization, and entrepreneurship.

Yes, entrepreneurship programming across the campus has moved online. Depending on the sector you are working in and your affiliation to York, you can access support through the following areas:

Innovation York: YSpace

  • Program Sectors: agnostic, technology, food & beverage, consumer packaged goods
  • Affiliation: York students, alumni, faculty, and community entrepreneurs

Innovation York: ELLA

  • Program Sectors: products and services, women-led
  • Affiliation: York students, alumni, faculty and community entrepreneurs

IP Osgoode

  • Program support: IP Support for Ontario SMEs
  • Affiliation: York students, alumni, faculty and community entrepreneurs

Lassonde School of Engineering: BEST

  • Program Sectors: technology
  • Affiliation: York student entrepreneurs

Schulich Startups

  • Program Sectors: agnostic
  • Affiliation: Schulich students and alumni

YSpace Markham is currently not open. In order to provide consistent support to our startup members, all YSpace Markham operations have been moved online. For entrepreneurs who may be looking for support who are not yet members, please visit YSpace for all programming options. Please note, applications for our virtual technology membership and our virtual food and beverage membership are currently open.

In-person/face-to-face research involving human participants has resumed with exceptions, subject to approved health and safety plans, current ethics and/or permit approval and applicable physical distancing requirements. In response to the ongoing changes due to the pandemic, researchers conducting face-to-face research are required check the Better Together website (Section: Coming to Campus) for updates as there may be changes to protocol requirements.

At present, this is the status of research activities:

  • Online and Virtual Research: may continue as approved.
  • Previously approved field research (August 2020 to present): Researchers currently in other regions or in countries conducting already approved field research, may continue if the approved research cannot be delayed subject to the following:
    • Researchers must contact ORE to confirm that they have a current Health and Safety Plan; and
    • Researchers must also confirm with ORE that the regions are not under a pandemic advisory that doesn’t allow face-to-face/in-person research and follow all applicable local public health directives and safety measures.
    • Should the situation in other regions/countries change and local public health directives nolonger permit or allow face-to-face research, you must suspend your research and notify ORE immediately.
    • If you have any questions/concerns regarding safety while conducting research, please contact Alison Collins-Mrakas, Sr. Policy Advisor ORE at: acollins@yorku.ca
  • Inter or intra provincial travel for in person human participant research: will be reviewed on a case by case basis.  Please contact ORE: ore@yorku.ca

For further information please contact:

Please contact Wendy Lezama for assistance at: wlezama@yorku.ca

Please contact Jay Majithia for assistance at: jmajithi@yorku.ca

Researchers can obtain critical supplies directly at Scientific Stores (room 002 Petrie Building) by filling out the required form and having a white purchase card issued to them.  To maintain a centrally controlled inventory, we ask that you only request and locally store a 1-month quantity of critical supplies at any given time. When requesting supplies, be mindful of the Health and Safety Guidelines for Returning to Campus during the COVID-19 Pandemic.

Research assistants/associates who are paid an hourly wage will be paid from the PI’s cost centre for the hours that are worked. CPM and YUSA staff will be paid from the cost centres they are currently being paid from and PIs are encouraged to find remote work for all staff, if possible. All benefits including sick time remain unaffected. For more information about research HR, please contact Emma Yuen: emmay@yorku.ca

Current hires are still being processed, new hires will be posted and e-signatures are being accepted. For more information about research HR please contact Emma Yuen: emmay@yorku.ca.

Timesheets may be submitted with an e-signature.For more information about research HR, please contact Emma Yuen: emmay@yorku.ca.

York researchers have always been able to hire non-York personnel to conduct research and we continue to retain the ability to sub-grant funds other institutions. Should you wish to transfer funds to another institution under a Tri-Council grant, please contact Joan Broussard for assistance: joanb@yorku.ca. Should you wish to transfer funds under any other grant funding, please contact Janet Newton for assistance:newtonj@yorku.ca.

Here are some questions to consider in this situation:

  • What if they are originating from one of the countries that are currently at risk (or not)? Should we be cancelling their application?
  • Should we be continuing with international hires or should this placed be on hold?
  • I want to extend my international post-doc, are there any issues or implications with Citizenship and Immigration in terms of potential delays?
  • My post-doc’s contract has ended, can they return to their country if it is considered to be at risk?

On March 13, 2021, the Minister of Transportation announced that inbound flights from international destinations will soon only be allowed to land at a limited number of airports. Things may evolve very quickly in the next few days or weeks. Whether or not these visitors can travel to Canada will also depend on travel restrictions in their own countries and on flight availability.

Post docs and IVRTs should notify York International and their hosting faculty member of their intentions. There are no issues/penalties for cancellation and they won’t be charged an administrative fee until they actually arrive. The decision around whether to study/work at York is their own choice to make.

If applicants are currently outside Canada and need to apply for visas, they should expect delays. The Visa Applications Centres (VACs) in China is currently only accepting biometrics appointments and VACs in Korea are experiencing delays. If you are from a country where there is no VAC and your must travel to a neighboring country to give biometrics or submit your passport, York International suggests you figure out all logistics before launching an application. IRCC operations in any countries/regions may change any time without notice.

If those applicants are already in Canada and cannot return home due to travel restrictions, they can apply to extend their status from within Canada. IRCC has announced special measures to help applicants from China, Iran and South Korea who are affected by COVID-19.

For more information, please contact York International:

Visa applications that are in process will not be refused based on COVID-19. However do expect service disruptions and delays at many Canadian visa posts abroad. Several Canadian embassies and consulates have closed and more closures may follow suit.

Applicants can check to see if the visa office responsible for their country or region remains open before submitting an application here. New applications submitted online during this time will probably be processed once services resume.

With the Canadian border closure in effect, temporary residents will not be able to enter Canada even if they have been issued visas. They do need work authorization to perform duties if they are outside of Canada.

These individuals can start their employment while they’re abroad, with or without a work permit.

Our goal is to continue to pay employees. If you have work for employees to complete while they are in self-isolation, please encourage this and pay them from your cost centres. Please be creative with assignments where possible.

Concur will continue to operate as usual. The Travel desk staff are set up to work from home if and when needed. Note that paper claims will take more time to process if staff are working from home, so please register to use Concur and contact Paula Perri at: perrip@yorku.ca.

  • Concur – electronic, should continue.
  • Travel - Tri-Council policy on cancellations

Here are some other travel related links:

Research Accounting will continue to create cost centres upon receipt of notice of awards, ethics approval and a signed accountability document. Business continuity plans have been developed to ensure service delivery continues without interruption. For help with research accounting, please contact: Angela Zeno, Manager Research Accounting: azeno@york.ca.

UIT recommends that Microsoft OneDrive be used. Click here for a OneDrive tutorial. For more information about security see Privacy & Security and in particular “Approved Information Classifications for Office 365 Services.”

Visit the Information Security Website at York for more information or contact: askit@yorku.ca. For help with research data management needs visit York University Libraries Research Data Management page or contact the Library RDM team at: yul_rdm@yorku.ca.

An answer on this will be forthcoming from General Finance. For more information about general finance please contact Paula Perri at: perrip@yorku.ca.

In light of recent events surrounding COVID-19 and the modification of University
activities and service delivery, Finance is providing an update (March 20, 2020 memo from Aldo DiMarcantonio, AVP Finance & CFO, about Modified Operations Finance) as to how our departments will continue to function, from the financial standpoint.

If you are employed by York University but working outside of the province or the country, please note there may be payroll, legal, tax, OHIP, extended healthcare, LTD, and WSIB implications for those who are not on scheduled sabbatical or on other standard research travel. Please be in touch with your Dean’s office for more details.

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Faculty and Instructors

One-on-one assistance is through the Teaching Commons virtual drop-in hours, 10 a.m.-12 p.m., Monday to Friday. For discipline-specific guidance, each Faculty has identified a dedicated liaison educational developer as a first point of contact with the Teaching Commons, in addition to identifying an in-house contact. See what is available from a full list of supports.

Learning Technology Services (LTS) also offers virtual drop-in sessions daily, Monday to Friday. York University Libraries also offers chat and Zoom consultations.

The list of contacts and support services developed for TAs, can be found on Going Remote

To support the transition to remote/online teaching and learning, the Teaching Commons has developed the Going Remote site, offering 9 self-directed modules including suggestions and resources about course organization, content, and assessment. Interactive professional development programs also are available and details can be found on the Teaching Commons website.

As part of the Teaching Commons’ support for remote and online teaching, they offer a regular webinar series featuring York faculty members with experience in online/remote teaching and learning, who can share their expertise and answer questions. The list of offerings can be found on the Teaching Commons.

Learning Technology Services (LTS) is a unit within University Information Technology (UIT) that is dedicated to supporting instructors and teaching assistants to make the best use of online learning tech within their courses through consultation, training and a variety of resources. 

LTS provides a range of support services on using eClass for course presentation, communication, collaboration and assessment. Additionally, a number of tools have been integrated into eClass to provide instructors with a seamless teaching and learning experience, such as Panopto for lecture recording, Zoom for videoconferencing, iClicker for student engagement, Turnitin and Crowdmark for assessment, and Proctortrack for exam proctoring. 

Get started at Learning Technologies Help Centre. There are also a large variety of computing services and facilities that aid teaching and research at York, including course and teaching aids, technologies for classrooms and labs, information systems about students, testing and evaluation guidance, and consulting services for research needs. For more details, see Teaching & Research Computing.  Information on teaching in a Hyflex course can be found here.

York University offers lecture recording resources to faculty and instructors to enhance and supplement their teaching. Information about and booking request forms for on campus lecture recordings can be found at Lecture Recording @ York.

Learning Technology Services (LTS) provides information related to the use of technologies for teaching, either in-person or online. LTS provides support via email at lts@yorku.ca, phone at x 30077, inquires through askit@yorku.ca, and through the Live Chat feature available in eClass.

Students will be registering for courses based on the delivery format that is indicated at the time of registration. Instructors are encouraged to post course materials to eClass wherever feasible, as we understand from student survey results that this is helpful to many students in any method of course delivery. 

Zoom at York U unifies cloud video conferencing for simple meetings, study groups and online learning into one easy-to-use platform. For details, please see Zoom at YorkU.

York University Libraries (YUL) is continuing to provide research guidance and assignment development consultations to students, instructors and faculty through chat, Zoom, email, and other virtual methods. If you are teaching during  the upcoming terms, we encourage you to reach out to our Content Development and Analysis Department for requests for library materials at yul_cda@yorku.ca and to consult this web site if you require online materials for course readings. We offer a range of services during the pandemic and have information here on course reserves.

Librarians and archivists are available to teach a range of online classes from assignment-based research resources to digital literacy and research data management planning. Please connect with us to organize a class tailored to your course and curricular needs and visit our Workshops, How-to videos & more site. As we approach the fall term, YUL is developing a comprehensive plan to (as much as possible) safely restore on-site library services and operations that were paused during the pandemic. Stay tuned for regular updates on the YUL site. Please note, only electronic materials should be required for those courses being taught remotely.

Proctortrack software will be accessible to York instructors for the Summer 2021 and Fall 2021 academic terms. Proctortrack is available for courses that have final exams during the designated exam periods in S1, S2, SU and FA of 2021 and for courses that have professional accreditation requirements for proctored tests or exams. More information on Proctortrack can be found here.

Please note that Senate Executive has approved changes to the core required information that must be included in course outlines to disclose to students, if the evaluation scheme includes an online proctored exam. Senate has also issued a new decision on the use of online proctoring.

For assistance with Proctortrack and set up in Moodle or your local LMS, please contact your local technical support unit or read more on Proctortrack here.

York University’s Copyright Office provides information for instructors on course syllabi and materials. The Teaching Commons offers additional resources and best practices around protecting Intellectual Property. You may also want to see these guidelines on the safe use of technology while working remotely or this information on security and remote teaching. 

If you are employed by York University but working outside of the province or the country, please note there may be payroll, legal, tax, OHIP, extended healthcare, LTD, and WSIB implications for those who are not on scheduled sabbatical or on other standard research travel. Please be in touch with your Dean’s office for more details.

No, instructors are not responsible for conducting health screening or enforcing health and safety protocols. Please refer to The Community of Care Commitment: Resources and Pathways to Support Conflict Resolution (Fall 2021) document, which provides conversational strategies for conflict de-escalation and resolution, as well as suggested health and safety language for course syllabi.

No, instructors are not responsible for communicating health and safety information to students by email or in the classroom. If questions are received, students can be directed to the Better Together website for resources and information. Please also refer to The Community of Care Commitment: Resources and Pathways to Support Conflict Resolution (Fall 2021) document, which provides conversational strategies for conflict de-escalation and resolution, as well as suggested health and safety language for course syllabi.

Yes, instructors are required to inform students about safety protocols within a specific lab. 

Please refer to COVID-19 Protocol for Self-Disclosure, Screening and Incident Management on how to handle disclosures. 

Please submit a request using the Campus Access system. Requests can take 7 days to be approved and you will be notified when this has been granted. Daily screening for COVID-19 symptoms is required to continue to have access to York’s campuses and if you are not able to answer “no” to all of the screening questions, you are not to come on site.

Instructors can request access to a technologically equipped classroom at the Keele campus for lecture recording. Please see Lecture Recording @York.

Yes, please submit an additional request via the Campus Access system, so that we have a complete inventory and schedule of the spaces being used on campus for the purposed of density mapping, cleaning schedules, and building security needs. 

Yes, masks or face coverings must be worn in all indoor spaces; however, if teaching is impacted, the mask can be temporarily removed provided that the 2metre physical distancing is maintained.

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Staff

Managers are currently determining operational needs as we prepare for a return to campus. The Mach Forms will be reviewed by managers to determine staff interest in remote work and make recommendations on whether these requests can be met, considering several factors. On the recommendation of the Executive Officers, Deans or Assistant Vice-Presidents in consultation with management, information will be reviewed by the Office of the Vice-President for each Division and decisions about remote work arrangements are planned to be communicated to staff by July 9, 2021. 

Requests will be considered on a case-by-case basis in a fair and equitable manner, based on operational requirements (please see Section 7.4 of the Transitional Remote Work Policy), including: 1) the ability to provide excellent service to customers or clients, 2) the degree to which work outcomes can be managed remotely and   3) the impact on managerial responsibilities, including managing day-to-day client/customer service operations, and staff.  Determinations regarding remote work arrangements are planned to be communicated by July 9, 2021. It is important to note that staff will only be asked to return to campus when it is considered safe to do so, in accordance with Toronto Public Health Guidelines.

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Travel and Quarantine

With the emergence of variants of concern and the varying pace of global vaccination, the University is recommending that all non-essential outbound travel should be limited or delayed where possible. If you do choose to travel, please do so safely, following the latest travel advisories and changes to your insurance coverage.

This guidance is being offered to promote the safety of our community and help to avoid unnecessary trip cancellation costs related to travel advisories. We will continue to monitor developments and government directives as they evolve and will share any updates on international travel as they become available.

York University’s travel guideline cancelling or postponing all University-sponsored or sanctioned international mobility programs for outgoing and incoming students extends until December 31, 2021. This guideline is in keeping with Global Affairs Canada’s travel advisory to avoid all non-essential travel until further notice.

The University has weighed numerous considerations in arriving at this decision, such as international health insurance coverage for York affiliates; international travel restrictions and quarantine requirements; the emergence of variants of concern; a resurgence of COVID-19 cases; the varying pace of global vaccinations and the overall impact of international travel on student and employee physical safety, mental and physical health, and academic success.

The University continues to monitor COVID-19 developments and will be updating the travel guideline for Winter 2022 in September 2021 including safe travel corridors to specific countries. Considerations for re-opening student travel include:

  1. Availability of international health and travel insurance including coverage for covid19 related illness
  2. Removal of level 3 / avoid non-essential travel restriction by GAC
  3. Vaccination requirements / Proof of vaccination at destination country
  4. Partner institution’s readiness to receive York students

A special authorization for specific international programs and students can be made on a case-by-case basis, in consultation with Faculties, academic units, risk management and York International. The special authorization can be applied for on a case-by-case basis, based on health and safety guidance of the host country/institution and strict adherence to a health and safety plan that is agreed upon by the student, academic unit(s), risk management and YI. For more information on this, please contact: goglobal@yorku.ca

All research-related international travel and related activities for graduate students, and travel related to academic program completion will be assessed on a case-by-case basis until December 31, 2021. New guidance on this will be available for the Winter 2022 term by September 2021.

The University understands and appreciates that research and fieldwork are a crucial pieces of graduate student progression and that having a process in place for essential international research will help facilitate this again when travel advisories begin to lift. Graduate students can work with their supervisor, and the Dean’s Office to develop a health and safety plan, should travel restrictions ease during this period. For more information, please contact: goglobal@yorku.ca

The current travel assessment takes into consideration Global Affairs Canada travel advisories for the region, local advisories, the unpredictability of variants of concern, the varied pace of global vaccination efforts and the availability of insurance.

As well, these recommendations were developed in consultation with academic units who are responsible for international programs, the Office of Risk Management and the Faculty of Graduate Studies. It is recognized that international programs require lead time to accommodate student applications, selection, nomination and consultation with partner institutions or financial commitments. Guidance for Winter 2022will be recommended in September 2021 to assist students with decision-making and to develop alternate delivery options. Please contact: goglobal@yorku.ca for more information.

The University continues to encourage the York Community to follow the Government of Canada’s travel advisory to avoid all non-essential travel, until further notice. We recognize international collaboration, fieldwork and conference participation are fundamental to the research and scholarship mission. As travel advisories begin to lift, York International and Risk Management can work with you to provide guidance on risk mitigation and insurance related to international travel. For more information, please contact Vinitha Gengatharan at York International.

Previous guidance indicating that all University-related business travel outside of Canada will be cancelled/postponed until April 30, 2021 has be extended until further notice. As international travel advisories begin to lift, this guidance will be re-assessed, and additional information will be provided.

The Government of Canada has put in place an emergency order under the Quarantine Act and this applies to all travellers arriving in Canada. There is a requirement for a 14-day self-isolation period upon arrival to Canada. Each traveller, regardless of vaccination status, must show a viable quarantine plan (or back-up quarantine plan for fully vaccinated travellers) to a border services officer. This order continues to be in effect until further notice.

Travellers who are fully vaccinated with one of the COVID vaccines approved in Canada may be exempt from quarantine.  All others must quarantine for the mandatory 14-day period.

There is currently a York University quarantine program that involves a 14-day stay at an off-campus hotel. This program is available to all international arrivals including international students (graduate and undergraduate), new faculty and staff hires, post-doctoral fellows and visitors. Details on York’s quarantine program and how to book your quarantine accommodation are available on York’s Quarantine Info Page.

Students arriving from outside of Canada will be required to meet federal and provincial government quarantine requirements before moving into residence. This applies to all travellers to Canada regardless of the country of origin or vaccination status.

The University will facilitate access to vaccines for students arriving in Canada if they were unable to do so before arrival in Canada. More details to come in the next few weeks.

For details, please read the information for international students travelling to Canada and quarantine.

For instructions on what is required when you arrive in Canada, including quarantine requirements, visit York’s Quarantine Info Page. For more information on Canada’s travel requirements for international students, see the Government of Canada’s page on COVID-19: International Students.

If there are essential reasons for inbound travel (as defined by the Government of Canada for in-person and on-campus activity), any host who is either a faculty member / instructor / researcher / department or Faculty, must ensure that all health and safety protocols are adhered to and that the respective Decanal office, Faculty of Graduate Studies and York International are notified.

The safety and well-being of the York community remains our utmost priority and therefore, based on the Government of Canada’s COVID-19 travel advisory, all University-related business travel outside of Canada is cancelled/postponed until further notice.

This travel guidance will be re-evaluated when the Government of Canada begins to lift travel advisories.

The Government of Canada has recently announced that those who are fully vaccinated with a COVID-19 vaccine that has been approved in Canada, may be exempt from quarantine. Travellers who are fully vaccinated with a COVID vaccine approved in Canada will still be required to complete a COVID-19 test 72 hours before their flight departure. To check if you are eligible, visit the Government of Canada’s page on COVID-19 Vaccinated Travellers entering Canada and York’s Quarantine Info Page.

Proof of vaccination must be provided in English or French. If proof is not available in English or French, a certified translation must be provided.

For ArriveCAN:

  • If your proof of vaccination is not in English or in French, do not upload it into ArriveCAN. Instead, you need to upload a certified translation in English or in French. 
  • Keep both the original proof of vaccination and the certified translation with you while you travel. 
  • Only translations by a certified translator will be accepted. 
  • Certified translations must include the stamp or membership number of a professional translation association. 
  • Only translations by a certified translator will be accepted. 

Visit Canada’s page on COVID-19 vaccinated travellers entering Canada for more info.

For proof of vaccination provided to York University:

  • If you provided a certified translation to ArriveCAN, please use this translation to provide to York
  • If you need to obtain a certified translation of your proof of vaccination, please follow the Government of Canada’s guidelines for translating documents.
  • Keep both the original proof of vaccination and the certified translation with you while you travel. 
  • Certified translations must include the stamp or membership number of a professional translation association. 

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Disclosures

York University provides regular updates of the current status of reported and confirmed COVID-19 cases on our Better Together website. The numbers reported here include students, faculty, and University staff who were on our campuses prior to their diagnosis.

All disclosures of COVID-19 symptoms, testing results or other personal health information are treated as strictly confidential. When a student, university employee, or faculty member makes a self-disclosure to the University, we support case management, provide supports and services and will notify other community members when a possible exposure has taken place, in alignment with public health guidance and direction.

If Toronto Public Health determines that there is a risk to the community, they will work with York directly through designated department(s). Community-based communications are recommended to only take place under the guidance of TPH, which has urged the university to refrain from independently communicating on cases.


If there is no assessed risk, TPH will not be in communication with York, as per privacy protocols established under the Personal Health Information Protection Act, 2004.

If a voluntary disclosure is made, managers are to treat such disclosures a strictly confidential and advise the individual to stay home (or go home) and provide necessary work accommodation provisions.

Due to the sensitivity of information surrounding such disclosures, managers (including Faculty) are not able to share the disclosure within their work areas. Notifying other employees of self-disclosures (or possible exposures) without the direction and guidance of TPH does not fall within York’s scope of responsibility. Doing so can increase confusion, sharing of misinformation, present risk for misguidance or a breach of privacy as well as decreased levels of trust between York, health authorities and the impacted individual(s).

Due to the latency period of COVID-19, it is important for managers to keep track of where employees have worked. (i.e. In what buildings/areas on a given date.) If an employee tests positive for COVID-19, the local public health unit will ask employers to provide information on where the employee worked as well as the contact information of any other employee who may have been exposed. Employers will track information and Public Health Units will respond.

Students returning for in-person activities will not be permitted to come to York’s campuses without completing and passing YU Screen on the day that they intend to come on site. The individual who is leading/organizing on campus activities must communicate that students are required to complete YU Screen prior to any return to in-person activities.

Students attending campus who are not required to participate in in-person activities must also complete YU Screen.

Student(s) who do not clear the screening must not visit our campuses until cleared to do so by a case and contact coordinator. 

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Vaccines and Vaccinations

The health and safety of York community members remains a top priority. Every decision made by the university aligns with public health guidelines and the latest guidance from the provincial government.

Vaccines continue to be one of the most important ways to protect against COVID-19 and reduce the spread of COVID-19. Recently Dr. Kieran Moore, Ontario’s Chief Medical Officer of Health, has stated that the risk of contracting COVID-19 is 6.4 times higher among unvaccinated individuals. Collective community efforts to date have successfully prevented outbreaks on York’s campuses, and the university is striving to maintain a safe and heathy environment as our community returns this fall.

York will require all community members and visitors on our campuses this fall to be vaccinated against COVID-19, subject to medical and human rights exemptions, in accordance with all applicable laws and regulations. York recognizes all vaccines approved by Health Canada . You can search here by postal code for a vaccine clinic close to you.  

Individuals who have received only one dose should get their second dose as soon as possible. To ensure that vaccines remain accessible to our community members, York will continue to partner with Humber River Hospital to host vaccine clinics on the Keele Campus on  August 31 to September 2, September 7-9 and September 14-16.  

Individuals looking to get vaccinated at an on-site vaccine clinic in Toronto can visit the City of Toronto COVID-19: How to Get Vaccinated website for more information, including on vaccine eligibility, how to book access their vaccine, and more.

Out of Province and International members at York who received their first dose (Pfizer, Moderna, or AstraZeneca) can receive a second dose at an on-site vaccine clinic in the City of Toronto. You must upload proof of your first dose into the Toronto Public Health’s online portal in order to receive a second dose. If your first dose is not approved for use in Canada, you do not need to document the vaccine you have received.  In that case, you are encouraged to seek guidance on your eligibility to be vaccinated with a Health Canada approved vaccine(s). Find out where you can access your vaccine.

Yes, proof will be required by all community members accessing York campuses. Community members must use the YU Screen tool to upload proof that they have been fully vaccinated or that they have received an exemption to the vaccine requirement from the University. Proof of receipt of a first dose is required by September 7 and proof of a full two-dose vaccination by October 19. More information about how to upload your proof of vaccination will be shared shortly. 

Proof of vaccination must be provided in English or French. If proof is not available in English or French, a certified translation must be provided.

  • If you provided a certified translation to ArriveCAN, please use this translation to provide to York
  • If you need to obtain a certified translation of your proof of vaccination, please follow the Government of Canada’s guidelines for translating documents.
  • Keep both the original proof of vaccination and the certified translation with you while you travel. 
  • Certified translations must include the stamp or membership number of a professional translation association. 

Between September 7 and October 19, those who are attending classes, events and activities on York’s campuses but who are not yet fully vaccinated (including those with approved exemptions) will be required to submit proof of a negative COVID-19 test result. Individuals who are unvaccinated or exempted will also be directed to educational materials and instructions for additional required health and safety measures. More information on testing, exemptions and uploading proof of vaccination will be communicated shortly.

York is committed to the protection of privacy and is required to comply with the Freedom of Information and Protection of Privacy Act (FIPPA). All personal information that you provide, including information about being vaccinated, will be collected, used and stored in compliance with our obligations under FIPPA. 

Details will be provided in the next few weeks. In the meantime, please be sure to keep all emails, receipts or records you receive confirming that you have been vaccinated.   

Yes, exemptions can be requested. Any individual who cannot be vaccinated based on medical or other reasons recognized by the Ontario Human Rights Code may request an exemption from this requirement.

Between September 7 and October 19, those who are attending classes, events and activities on York’s campuses but who are not yet fully vaccinated (including those with approved exemptions) will be required to submit proof of a negative COVID-19 test result. Individuals who are unvaccinated or exempted will also be directed to educational materials and instructions for additional required health and safety measures. More information about testing will be communicated shortly.

To ensure that vaccines continue to be accessible to our community, we continue to partner with Humber River Hospital to offer more vaccine clinics on the Keele Campus, between Aug 31-September 2, September 7-9 and September 14-16. 

Community members can also access first or second doses through the City of Toronto. Find out where you can access your vaccine. International and Out of Province (Non-Ontario) students can also access vaccines through the City of Toronto. If either one or both doses of the vaccine you have received are not approved by either Health Canada or by the World Health Organization (WHO), you are encouraged to seek guidance on your eligibility to be vaccinated with a Health Canada approved vaccine(s). Find out where you can access your vaccine.

Yes, masks and/or face coverings are required in all indoor spaces now and in the fall. We anticipate that the face coverings/mask mandate will continue in 2021 until the 2022 academic year, as the wearing of masks and/or face coverings is known to reduce the spread of COVID-19. 

Yes. All York community members will be required to follow health and safety protocols even if fully vaccinated. The following health and safety measures are currently in place and will likely be in place in the fall.  

  • Always wear a face mask in all common spaces.  
  • Regular self-assessment for COVID-19 symptoms. 
  • Completion of YU Screen every day. 
  • Capacity limits in common spaces according to provincial regulations.  
  • Closure of some common spaces depending on provincial regulations and public health guidance. 
  • Limits on in-person dining. 
  • A continued no-guest policy. 

You can get more information on COVID-19 vaccines by visiting the Better Together site, under “Important Links & Resources” in the “Vaccine information” tab. You can also visit Ontario’s COVID-19 vaccine safety website and view the Provincial Government's facts about COVID-19 vaccines.

If you still have questions, please contact your first point of contact as identified below:

  • Undergraduate students: Undergraduate Program Director (UPD) or designate in your unit’s Undergraduate Program office
  • Graduate students: Graduate Program Director (GPD) or designate in your unit’s Graduate Program Office
  • Postdoctoral Visitors/Fellows: Supervisor or Dean’s/Principal’s Office
  • Faculty members / Instructors: Department Chair or Director of School or Dean’s /Principal’s office as appropriate
  • Teaching Assistants: Course Director
  • Administrative Staff: Direct Manager
  • Research Staff: Direct Manager or Principal Investigator
  • Academic Visitors: Dean’s/Principal’s Office
  • Non-York Research Project Participants: The designated primary point of contact for all communications with York University (e.g., the Principal Investigator or Research Project Manager)
  • All Community Members: Questions or concerns can be submitted through the Better Together website at: https://www.yorku.ca/bettertogether/safe-return-to-campus/
  • Vendors and External Partners: The designated primary point of contact for all communications with York University

The Council of Ontario Medical Officers of Health has strongly recommended mandatory vaccinations for all post-secondary institutions in Ontario. Following this recommendation and to further protect the health and safety of the community, York is strengthening its COVID-19 vaccination policy by requiring proof of a Health-Canada approved vaccination in order to attend campus or participate in in-person university-organized activities on or off campus. After October 18, the option for testing as an alternative to providing proof of vaccination will only be available to persons with an approved exemption, or those awaiting a decision on an exemption request. 

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Proof of Vaccination

This policy applies to all York community members, including students, staff, faculty, instructors and researchers. The policy also applies to guests on York’s campuses. Proof of vaccination for York community members must be uploaded to the YU Screen and guests will also be required to confirm that they have been vaccinated and be prepared to show proof while on York’s campuses.

The vaccination rules outlined in the policy will remain in place for the Winter Term, when we expect to return to more in-person classes. 

All domestic and outbound university community members participating at the Las Nubes Campus / Hyderabad Campus and/or international programs must comply with York University’s COVID-19 vaccine verification process, prior to their program start date. While a student may be granted a policy exemption or deferral, host institutions may have their own additional requirements with which students will need to comply. Currently, international regulations regarding COVID-19 are extremely fluid; COVID-19 policies and laws from program host countries, host country partners, and transportation bodies may change at any time and may affect your participation.

If you have been vaccinated in Ontario, you can download proof of vaccination through the provincial portal or by calling the Provincial Vaccine Booking Line at 1-833-943-3900. Those arriving from out of province need to provide proof of vaccination in that province and anyone arriving to Canada from international destinations must provide proof of vaccination in English or French and if this isn’t available, must work with a certified translator to translate the vaccination record in either language. York University recognizes both World Health Organization and Health Canada-approved COVID-19 vaccines. 

York University recognizes Health Canada-approved COVID-19 vaccines and if you have received a non-Health Canada approved vaccine, please go here for next steps.

York’s vaccine policy takes effect as of September 7, 2021. All community members must be fully vaccinated by October 19 and will need to have completed a vaccination series with a Health Canada-approved and must have disclosed their vaccination status through YU Screen by no later than October 5 in order to meet this requirement. This requirement also applies to all who wish to access York’s campuses in the Winter Term.

If you have received a non-Health Canada approved vaccine, please see this update for next steps. An individual is considered fully vaccinated after receiving a completed vaccination series and more details on this are available here. Those individuals with an approved exemption from the vaccination requirement will have to continue submitting negative COVID19 tests in order to access in-person activities. 

Community members will be able to upload their proof of vaccination through the YU Screen tool starting on September 7. You must disclose your vaccination status through YU Screen by October 5 in order to meet criteria outlined in York’s vaccine policy. Everyone is strongly encouraged to upload their information as soon as they are able to do so. The YU Screen tool can be accessed via smart phone, tablet or a computer. 

Information about vaccination status will be kept secure and will only be accessed on a need-to-know basis and  subject to privacy and confidentiality requirements within the university.   

Yes, you must adhere to all required public health measures as well as health and safety protocols as deemed necessary by York. This includes (but is not limited to) wearing a mask or face covering in all indoors spaces on campuses and giving others space by practicing physical distancing (as applicable). Daily screening through the YU Screen tool will also be required for all before they come to campuses. 

Before October 5, go to the YU Screen tool and under the “Start Screening” button, select the “Vaccine Record” button. You will then be asked to respond to a series of questions to identify your vaccination status and must upload proof for your status to be registered.  Select “fully vaccinated” and then under the “authorized by” field select “non-approved vaccine.” Your vaccination record will be updated.  

York University recognizes Health Canada-approved COVID-19 vaccines and if you have received a non-Health Canada approved vaccine, please go here for next steps.

Between September 7 to October 18, you will be required to complete a vaccine education module from Sunnybrook Hospital. You will also be required to complete mandatory testing for up to 14 days after receiving your final Health Canada approved vaccination.   

Proof of full vaccination must be uploaded to the YU Screen tool no later than October 18.  If proof is not demonstrated, and an exemption has not been approved, individuals are not allowed to access our campuses from October 19 onward.  If you choose to be fully vaccinated with a Health Canada approved, ensure that you update your vaccination record with proof in YU Screen. Please also see the FAQ: “I am fully vaccinated with a Health Canada vaccine, what do I do?”

Before October 5, go to the YU Screen tool and under the “Start Screening” button, select the “Vaccine Record” button. You will then be asked to respond to a series of questions to identify your vaccination status and must upload proof for your status to be registered. 

Here you can select “fully vaccinated” and then under the “authorized by” field select “Health Canada-approved.” You will then be prompted to upload your proof of vaccination. If your proof of vaccination is not in English or French, a certified translation must be provided. Visit the Government of Canada's website for policies and procedures on translating supporting documents.

After submission, your vaccination record will be updated and no further action is required other than to complete your YU Screen each and every time before coming to York’s campuses.  

Before October 5, go to the YU Screen tool and under the “Start Screening” button, select the “Vaccine Record” button. You will then be asked to respond to a series of questions to identify your vaccination status and must upload proof for your status to be registered.  Select “fully vaccinated” and then under the “authorized by” field select “non-approved vaccine.” Your vaccination record will be updated.  

Between September 7 to October 18, you will be required to complete a vaccine education module from Sunnybrook Hospital. You will also be required to complete mandatory testing for up to 14 days after receiving your final Health Canada approved vaccination.   

Proof of full vaccination must be uploaded to the YU Screen tool no later than October 18.  If proof is not demonstrated, and an exemption has not been approved, individuals are not allowed to access our campuses from October 19 onward. If you choose to be fully vaccinated with a Health Canada approved vaccine, ensure that you update your vaccination record with proof in YU Screen. Please also see the FAQ: “I am fully vaccinated with a Health Canada approved vaccine, what do I do?”

Before October 5, go to the YU Screen tool and under the “Start Screening” button, select the “Vaccine Record” button. You will be asked to respond to a series of questions to identify your vaccination status and must upload proof for your status to be registered.  Select “partially vaccinated” and then under the “authorized by” field, select “non-approved vaccine.” Your vaccination record will be updated. 

York University recognizes Health Canada-approved COVID-19 vaccines and if you have received a non-Health Canada approved vaccine, please go here for next steps.

Unless exempted based on human rights grounds, between September 7 to October 18, you will be required to complete a vaccine education module from Sunnybrook Hospital. You will also be required to complete mandatory testing for up to 14 days after receiving your final Health Canada approved vaccination.   

Proof of full vaccination must be uploaded to the YU Screen tool no later than October 18. If proof is not demonstrated, individuals are not permitted to access campuses from October 19 and onward.  If you choose to be fully vaccinated with a Health Canada approved vaccine, ensure that you update your vaccination record with proof in YU Screen. Please also see the FAQ: “I am fully vaccinated with a Health Canada approved vaccine, what do I do?”

Before October 5, go to the YU Screen tool and under the “Start Screening” button, select the “Vaccine Record” button. You will be asked to respond to a series of questions to identify your vaccination status. Select “exemption” and then select either “medical” or “creed.” You will then be prompted to upload your completed medical or creed exemption form.

After submission, your vaccination record will be updated. You will also be required to complete ongoing mandatory testing. If your circumstance changes and you become fully vaccinated with a Health Canada vaccine, ensure you update your vaccination record in YU Screen. Your record will be updated and you will no longer be subject to mandatory testing 14 days after receiving your final vaccination. Please also refer to the FAQ: “I am fully vaccinated with a Health Canada-approved vaccine, what do I do?

You will also be required to complete ongoing mandatory testing and complete a vaccine education module from Sunnybrook Hospital. 

Generally speaking, there are very few acceptable medical exemptions to the COVID-19 vaccination (e.g., an allergist/immunologist-confirmed severe allergy or anaphylactic reaction to a previous dose of a COVID-19 vaccine or to any of its components that cannot be mitigated; a diagnosed episode of myocarditis/pericarditis after receipt of an mRNA vaccine).

Given the rarity of these exceptions, and in light of the fact that vaccines have been proven to be both safe and effective, any notes written for patients who qualify for a medical exemption need to clearly specify:

  • The reason they cannot be vaccinated against COVID-19 (i.e., document clear medical information that supports the exemption); and
  • The effective time period for the medical reason. (i.e., permanent or time limited)

Before October 5, go to the YU Screen tool and under the “Start Screening” button, select the “Vaccine Record” button. You will be asked a series of questions to identify your vaccination status, select “unvaccinated” and no proof is required to be uploaded.

York University recognizes Health Canada-approved COVID-19 vaccines and if you have received a non-Health Canada approved vaccine, please go here for next steps.

If you are accessing the campus between September 7 to October 18, you will be required to complete a vaccine education module from Sunnybrook Hospital. You will also be required to complete mandatory testing for up to 14 days after receiving your final Health Canada approved vaccination.   

Proof of full vaccination must be uploaded to the YU Screen tool no later than October 18.  If proof is not demonstrated, individuals are not permitted to access our campuses on October 19 and onward.  Remember to update your vaccination record with proof in YU Screen. Your record will be updated and you will no longer be subject to mandatory testing 14 days after your final vaccination. Please also refer to the FAQ: “I am fully vaccinated with a Health Canada approved vaccine, what do I do?” For those seeking to schedule appointments, please use the provincial booking system, consult local pharmacies or walk-in clinics across the province.

As of September 7, go to the YU Screen tool and under the “Start Screening” button, select the “Vaccine Record” button. You will be asked a series of questions to identify your vaccination status. Select “Unvaccinated” and no proof is required to be uploaded. 

If you are accessing the campus between September 7 to October 18, you will be required to complete a vaccine education module from Sunnybrook Hospital. You will also be required to complete ongoing mandatory testing. On October 19 and onward, you will not be permitted to access campus. 

If your circumstance changes and you become fully vaccinated with a Health Canada vaccine, ensure that you update your vaccination record with proof in YU Screen. Your record will be updated and you will no longer be subject to mandatory testing 14 days after receiving your final vaccination. Please also see the FAQ: “I am fully vaccinated with a Health Canada approved vaccine, what do I do?” 

Can I still attend my in-person classes?

If you do not intend to get fully vaccinated, please drop all in-person courses as you will not be permitted to attend them after October 19. Check the York Courses website to find alternative online/remote courses.  

Keep your eye on add/drop dates while you make your decision. You should also check the refund tables when dropping a course and make sure you’re eligible to drop

All who are planning to come to York must also confirm their COVID-19 vaccination status through YU Screen before visiting. As well, guests must complete the mandatory YU Screen self-assessment to confirm that they are not experiencing symptoms of COVID-19 and be prepared to show proof of having completed the screening and of vaccination while on York’s campuses.

The Centre for Human Rights, Equity and Inclusion finds that “creed has been broadly defined by the Ontario Human Rights Commission (OHRC) to mean “religious creed” or “religion,” but this can also include bodies of faith such as the spiritual/faith practices of Aboriginal cultures, as well as more recently established religions (e.g. Wicca). York University policies primarily use the term “religion” and not “creed” in internal policies and guidelines; however, both terms have been used interchangeably.” Learn more about the Centre for Human Rights, Equity and Inclusion’s guide to accommodating creed.

In Ontario, an individual is considered fully vaccinated if they have received:  

  • The full series of a COVID-19 vaccine authorized by Health Canada, or any combination of such vaccines,  
    • One or two doses of a COVID-19 vaccine not authorized by Health Canada, followed by one dose of a COVID-19 mRNA vaccine authorized by Health Canada, or  
    • Three doses of a COVID-19 vaccine not authorized by Health Canada; and  
    • They received their final dose of the COVID-19 vaccine at least 14 days ago. 

If you are not considered fully vaccinated as described above, you will need to get a third dose of a mRNA COVID vaccine.  Please visit the Ministry of Health’s COVID-19 Guidance for Individuals vaccinated outside of Ontario/Canada

For the purposes of York’s vaccine policy and as guided by public health authorities, you are considered fully vaccinated under these circumstances:

Guidance states that in Ontario, an individual is considered fully vaccinated if they have received:
• The full series of a Health Canada-approved COVID-19 vaccine and any combination of such vaccines;
• One or two doses of a COVID-19 vaccine that is not authorized by Health Canada, followed by one dose of a COVID-19 mRNA vaccine
authorized by Health Canada; or
• Three doses of a COVID-19 vaccine that is not authorized by Health Canada; and
• It has been at least 14 days since their final dose of their COVID-19 vaccine.

NOTE: On September 14, the Ministry of Health released updated COVID-19 Guidance for Individuals Vaccinated outside of Ontario/Canada to align
with Public Health Agency of Canada's (PHAC) COVID-19: Recommendations for individuals who are living, working or studying in Canada and who
have received a non-Health Canada approved vaccine.

If you were vaccinated in Ontario, currently, vaccine receipts are available in PDF form to be downloaded or printed to your computer, phone or tablet. Ontarians who received their first or second dose of the COVID-19 vaccine out of province should contact their local public health unit to record their information and receive proper documentation. Both proof of identity along with proof of vaccination will be required. Individuals can provide proof of immunization by downloading or printing their vaccine receipt from the provincial booking portal, or by calling the Provincial Vaccine Booking Line at 1-833-943-3900. 

If your proof of vaccination is not in English or French, a certified translation must be provided. Visit the Government of Canada's website for policies and procedures on translating supporting documents.

As of September 22, 2021, Ontarians will need to be fully vaccinated (two doses plus 14 days) and provide their proof of vaccination as well as proof of identity (such a driver’s licence or health card) to access certain public settings and facilities. An enhanced vaccine certificate, as well as a verification app to allow businesses to read the QR code, will be available beginning October 22. 

We understand that some students will need to be fully vaccinated according to the new Ministry of Health guidance that is aligned with Public Health
Agency of Canada. You will be able to continue attending in-person classes or activities as long as you continue to provide proof of negative COVID-19 tests in a manner and at a frequency as determined by York and comply with any other health and safety requirements that York may deem necessary for 14 days after your final dose (mRNA vaccine)

York will cover the expense of providing two COVID-19 rapid antigen tests per seven-day period at the YU Testing Clinics for a limited term. Testing on campus is by appointment only. You can schedule an appointment online or by telephone booking at: 905-882-9797 from 9:00 AM to 5:00 PM, Monday to Friday. YU Testing Clinics are located here (please bring your YU-card and proof of a “Cleared” and completed YU Screen result (electronic screenshot or hard copy) to your appointment):

• Keele Campus: Ross Building, Room S166
• Glendon Campus: York Hall, Centre of Excellence Room A224

Please check to ensure that your York COVID-19 Testing Clinic appointment confirmations have not gone to your junk mail inbox.

Living with or caring for an unvaccinated child or parent does not by itself trigger a right to family status accommodation. More information about individual circumstances would be needed, for example documentation that establishes the child or parent is particularly vulnerable to COVID-19 due to a disability or medical condition, or that there is an inability to observe approved public health measures that are known to be effective in reducing the risk of infection and transmission of COVID-19.  

If it is determined that an accommodation is required there will be a discussion as to what is reasonable under the circumstances. Please speak with your Dean as soon as possible to discuss your request so that a determination can be made as to what documentation is required. The process of obtaining the necessary documentation from a health care professional may take some time.

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Mandatory COVID-19 Testing

You must participate in the University’s testing program if you are in the progress of being fully vaccinated or have a University-approved vaccination exemption.  

You must provide proof of negative COVID-19 tests in a manner and at a frequency as determined by York and comply with any other health and safety requirements that York may deem necessary.

A negative COVID-19 test must be provided to a YU Test Clinic within 72 hours of coming to campus if you are partially vaccinated or unvaccinated. There are a variety of ways in which university community members can get tested and provide proof of a negative COVID-19 test:  

  • The YU Testing Clinic (by appointment-only):
    • Keele Campus: Ross Building, Room S166
    • Glendon Campus: York Hall, Centre of Excellence Room A224. 
  • Rapid antigen testing is also offered through a licensed pharmacist/practitioner and proof of a negative rapid antigen test done here must be presented to a test program staff at the YU Test Clinic.  
  • A lab-based PCR test offered through an accredited COVID-19 testing site, which must also be presented to test program staff at the YU Test Clinic.

Please check to ensure that your York COVID-19 Testing Clinic appointment confirmations have not gone to your junk mail inbox.

York community members who are partially vaccinated or unvaccinated must provide proof of negative COVID-19 test taken within the 72 hours before coming to campus. University community members are able to book appointments at the YU testing clinic up to a maximum of two times per week. 

You can participate in on-campus testing only if you pass YU Screen. All individuals are required to complete and pass this self-assessment screening every time before attending our campuses. If you do not pass screening, you must not attend our campuses. If you do not pass screening, you will be contacted and given instructions by a York Case and Contact Manager from Employee Well-Being if you are a staff member/faculty member /instructor or the Office of Student Community Relations (OSCR), if you are a student. Note: York will cover the expense of providing two COVID-19 rapid antigen tests per seven-day period at the YU Testing Clinics for a limited term.

Testing on campus is by appointment only. You can schedule an appointment online or by telephone booking at: 905-882-9797 from 9:00 AM to 5:00 PM, Monday to Friday. YU Testing Clinics are located here (please bring your YU-card and proof of a “Cleared” and completed YU Screen result (electronic screenshot or hard copy) to your appointment):

  • Keele Campus: Ross Building, Room S166 
  • Glendon Campus: York Hall, Centre of Excellence Room A224

Please check to ensure that your York COVID-19 Testing Clinic appointment confirmations have not gone to your junk mail inbox.

Screening kits are currently provided by the Ministry of Health and the Abbott PanBio test is being supplied at this time. 

The Ministry of Health requires that any preliminary positive rapid antigen test result must be confirmed with a PCR test within 24 hours.  If you test preliminary positive on a rapid antigen test, an immediate PCR will be administered during your visit. You will be advised to isolate immediately and will be provided with guidance on next steps at the clinic.   

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