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FAQs

General COVID-19 related questions

Information on the various ways in which York has improved air flow and quality can be found here.  Information on Custodial Services’ cleaning activities for Winter 2022 can be found here.

Please visit the mask resource page on the Better Together site here for more information on when and where you must wear a mask while on York’s campuses.

Masks are mandatory at York and all community members share responsibility for safety and well-being while on our campuses.  Some community members may have exemptions which preclude them from wearing a mask.

We ask that Community members exercise discretion and patience should they observe a fellow community member not wearing a mask. Refer to the Community of Care Commitment Resource page for more information on what to do when a colleague or classmate is not wearing a mask.

No. All community members are required to bring their own mask to campus. However, if you are on campus and realize that you have forgotten, lost, soiled or damaged your mask, please visit the Mask resource page for more information on where community can acquire a mask.

Until April 30, 2022, all community members and guests/visitors living on or coming to York’s campuses must complete YU Screen daily to ensure they do not have symptoms of COVID-19. Do not come to campus if you are unwell or fail screening.

Effective Winter 2022, all York community members may be asked and must be prepared to present their YU Screen clearance checkmark anywhere services are accessed on the university’s campuses. York will not be conducting random YU Screen clearance checks in any open or common spaces on campuses. 

If you are a guest or visitor, you must have available your daily YU Screen clearance result when attending on campus and must be prepared to show proof of vaccination. Do not come on to York campuses if you have a YU Screen failed result. 

Do not come to our campuses if you fail screening or are feeling unwell. Please complete the screening and wait for outreach and further instruction by a member of Employee Well-Being (for staff/faculty/instructors) or the Student Case and Contact Management team (for students).

Until April 30, 2022, all York community members (students, faculty, staff) and visitors (including contractors, guests, parents etc.) who wish to access York’s campuses, must complete daily COVID-19 screening and confirm their vaccination status through YU Screen before they, their employees and/or their suppliers enter the site(s), from October 5, 2021 onward. The YU Screen tool records the date/time, identity information, and pass/fail status for each day users are on campus. 

All information related to screening or that is collected through YU Screen is kept confidential, and York is committed to the protection of privacy, as required under the Freedom of Information and Protection of Privacy Act (FIPPA). Information that is collected through the YU Screen tool is encrypted and stored on servers that are located in Canada, in compliance with York’s security and privacy assessments.

The Student Centre buildings are independently managed by the Student Centre Corp. For inquiries, please visit the Student Centre website.

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YU Screen and Case and Contact Management

Complete YU Screen and answer the questions pertaining to exposure to activate follow up from a member of Employee Well-Being (EWB) or the Student Case and Contact Management (Student CCM) team, as required.

If someone you live is currently isolating due to testing positive for COVID-19, awaiting a COVID-19 test result, or is experiencing COVID-19-like symptoms, you should generally self-isolate while the individual with COVID-19 symptoms is isolating, with the following exceptions:

  • If you are 18 years of age and older and have already received your vaccine booster dose, you are not required to self-isolate as long as you remain asymptomatic.
  • If you are under 18 years of age and are considered fully vaccinated, you are not required to self-isolate as long as you remain asymptomatic.
  • If you have previously tested positive and completed your initial self-isolation period for COVID-19 in the last 90 days (based on positive rapid antigen test or molecular test results), you are not required to self-isolate based on your new exposure and can attend high-risk settings, as long as you are currently asymptomatic.
    • Highest-risk settings as defined by the province include hospitals (including complex continuing care facilities and paramedic services), home and community care workers and congregate living settings with medically and socially vulnerable individuals, including, but not limited to, Long-Term Care, retirement homes, First Nation elder care lodges, group homes, shelters, hospices, correctional institutions, Provincial Demonstration Schools and hospital schools.
  • If a member of your household is currently isolating due to COVID-19 symptoms but has already tested negative on one PCR,  rapid molecular test or two rapid antigen tests, you are not required to isolate.   

For a total of 10 days after the last exposure to the COVID-19 case, close contacts must:

  • Self-monitor for 10 days from last date of exposure. If you develop symptoms, get tested (if eligible) and self-isolate immediately.
  • Continue to wear a well-fitted mask in all public settings. Maintain masking as much as possible in public settings. Participation in activities where masking can be maintained throughout may be resumed, but individuals should avoid activities where mask removal would be necessary.
  • Do not visit anyone who is immunocompromised or at higher risk of illness, or visit/work within any highest-risk settings.
    • Highest-risk settings as defined by the province include hospitals (including complex continuing care facilities and paramedic services), home and community care workers and congregate living settings with medically and socially vulnerable individuals, including, but not limited to, Long-Term Care, retirement homes, First Nation elder care lodges, group homes, shelters, hospices, correctional institutions, Provincial Demonstration Schools and hospital schools.

Check if you have any COVID-19-like symptoms (without a known cause) on an on-going basis.

Please refer to Public Health Ontario’s self-monitoring fact sheet for more information.

  • Self-isolate immediately and do not come to our campuses.
  • Do not return to campus until given permission to do so by EWB or the Student CCM team.
  • Complete YU Screen and answer ‘yes’ to questions pertaining to symptoms to ensure follow-up from EWB or the Student CCM team.
  • Please self-isolate at home or, for those living on campus in residence. A member of EWB or the Student CCM team will provide you instructions on how long you must self-isolate and/or cannot access York campuses.
  • If eligible, get a PCR COVID-19 test or Rapid Antigen Test (RAT).
  • Staff/faculty may contact EWB and students may reach out to the Student Case and Contact Management (Student CCM) team for assistance.
  • For further guidance, please contact Telehealth, public health or your healthcare provider.

York utilizes an Incident Management Protocol to isolate and contain all situations that arise for those that come onto our campuses and for those within our live-in community. We liaise closely with public health authorities, follow their guidance and provide all necessary information to assist any public health investigation. Case and appropriate contact management for students, staff and faculty will be supported by the appropriate offices within York University for on-campus COVID-19 related exposures.

Until April 30, 2022, all faculty and staff are required to complete YU Screen daily before coming to York’s campuses. If you answer “yes” to any of the screening questions, do not come to campus.  Staff/faculty/instructors, please advise your manager or Chair/Director of your absence.  A member of EWB will follow-up with you.  Please contact Employee Well-Being at: EWB@yorku.ca if you have further questions.

Each case will be determined based on its own merit, direction from the local public health unit, and liaison with EWB or the Student CCM team.

Before you are approved to return to campus following a positive COVID-19 test result, you must have satisfied your required self-isolation period and have be able to answer ‘no’ to all questions contained in YU Screen.

If you are able to continue working, discuss available accommodation/work from home with your manager.

If directed by public health to self-isolate and no accommodation/work from home support is available, York University will continue to pay for the self-isolation period.

Sick time may be utilized for periods of illness related to COVID-19. You could also be eligible for the Canada Recovery Sickness Benefit (CRSB), please see: CSRB Information

For individuals who are required to self-isolate due to non-essential travel, you may use vacation or personal time only during this period.

York University acknowledges that these uncertain circumstances can cause concern. Employees may contact EWB and students may reach out to the Student Case and Contact Management (Student CCM) team for assistance.

In most cases, a negative COVID-19 test result is not required to resume on-campus attendance. This aligns with direction from the province of Ontario and public health.

It is mandatory for those who are cleared to return to campus following a positive COVID-19 test result, that they will have satisfied their required self-isolation period and have the ability to answer ‘no’ to all questions contained in YU Screen.

Community members who fail screening (true or accidental) will receive a follow up call from EWB, Student Case and Contact Management, or York Quarantine Program to determine clearance criteria.

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Vaccines and Vaccinations

In line with the easing of public health restrictions in other sectors in Toronto and across the province, York will pause its COVID-19 Vaccination Mandate effective May 1, 2022 (May 4, 2022 for Osgoode Hall Law School students, faculty and staff).  This decision is supported by advice from government and public health authorities and is consistent with the approach taken by other Ontario universities.

NOTE: A University Community Member who works or has a placement in a space operated by another organization remains required to comply with the requirements of the other organization.

The University continues to monitor the pandemic and remains in a state of preparedness so that we can quickly resume any necessary protocols and reengage the resources that have served us so well. York will continue to work with public health authorities in the event it is necessary to reinstate requirements for Proof of Vaccination on very short notice.

York will continue to work with public health authorities in the event it is necessary to reinstate requirements for mask Proof of Vaccination.  The reinstatement of the policy could be on very short notice. We strongly encourage all community members to get vaccinated and boosted when eligible, and to keep their vaccination status up to date on YU Screen. Should the University reinstate the Vaccination Mandate policy, students and employees who do not keep their vaccination status up to date or who are unvaccinated could find their in-person studies or work interrupted.

Yes, you must adhere to all required public health measures as well as health and safety protocols as deemed necessary by York.  This includes, but is not limited to, wearing a mask in all indoor spaces on campuses.

York strongly recommends that everyone receives a completed vaccine series, including third or fourth doses, when eligible.  All community members are responsible for keeping their vaccination status up to date on YU Screen.

Go to the YU Screen tool and under the “Start Screening” button, select the “Vaccine Record” button. You will then be asked to respond to a series of questions to identify your vaccination status and must upload proof for your status to be registered with the University.

York University follows the guidance of the Ministry of Health in defining fully vaccinated.  An individual is considered Fully Vaccinated 14 days after receiving:

  • the completed series of a vaccine or any combination of vaccines approved by Health Canada; or
  • a completed series of a COVID-19 vaccine not authorized by Health Canada followed by one dose of an mRNA vaccine authorized by Health Canada; or
  • three doses of a non-Health Canada approved vaccine

If you are not considered fully vaccinated as described above, you will need to get a third dose of a mRNA COVID vaccine.  Please visit the Ministry of Health’s COVID-19 Guidance for Individuals vaccinated outside of Ontario/Canada.  York is strongly encouraging all community members to get their third or fourth doses as soon as they are eligible. Please upload records of your updated dose(s) to YU Screen.

No.  Effective May 1, 2022 (May 4 for those in Osgoode), approved exemptions will not be required for those who are unvaccinated and seeking to access campus.

All community members should keep their vaccination status up to date on YU Screen, including those who are unvaccinated. Go to the YU Screen tool and under the “Start Screening” button, select the “Vaccine Record” button. You will be asked a series of questions to identify your vaccination status, select “unvaccinated” and no proof is required to be uploaded. Until May 1, 2022 (May 4 for those in Osgoode), if proof is not demonstrated, individuals are not permitted to access our campuses.

Living with or caring for an unvaccinated child or parent does not by itself trigger a right to family status accommodation. More information about individual circumstances would be needed, for example documentation that establishes the child or parent is particularly vulnerable to COVID-19 due to a disability or medical condition, or that there is an inability to observe approved public health measures that are known to be effective in reducing the risk of infection and transmission of COVID-19.  

If it is determined that an accommodation is required there will be a discussion as to what is reasonable under the circumstances. Please speak with your Dean as soon as possible to discuss your request so that a determination can be made as to what documentation is required. The process of obtaining the necessary documentation from a health care professional may take some time.

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COVID-19 Testing

York community members can participate in the at-home rapid testing program and will report their test result through the COVID-19 Test Result form.

A positive rapid antigen test in an individual with COVID-19 symptoms is highly indicative that the individual has COVID-19, and the individual should self-isolate as per Public Health the guidelines.

Start self-isolation immediately. It is encouraged that you complete the YU Screen form. If you complete the YU Screening please answer YES on the question “In the last 10 days, have you tested positive on a rapid antigen test or home-based self-testing kit?” A designated staff member will follow up with you to ensure public health guidelines are being followed. You are encouraged to also upload your positive rapid antigen test result on the COVID-19 Test Result form. 

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Future Students

The health and safety of the York community continues to be our highest priority. We are hoping that most courses will return to their pre-COVID delivery formats by the 2022-2023 academic year. Public health guidelines will continue to inform our planning and more information will be available in the coming weeks.

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Current Students

The course timetable on the York Courses Website offers students information about how courses will be delivered so that students can make informed choices about their courses and schedule. The online Enrolment & Registration Guide provides information about choosing your courses, planning your class schedule and adding, dropping and exchanging courses.

Everyone is encouraged to look carefully through the options when planning their enrolments. Where a course is taught in-person, it is expected that students will attend in person. York’s mask protocol has been extended until further notice. York community members should continue to self-monitor for symptoms and must not come to campus if they are feeling unwell.  

The only difference between an “online” course and a “remote” course is that the “remote” course has specified meeting times while “online” courses do not. Students are expected to attend and participate in the “remote” course just as they would if the course were offered in a lecture hall at a set time.

Courses offered online (designated as ONLN) have no specified meeting times and students are expected to progress through the course at their own pace. You may also see these courses referred to as asynchronous in the Notes/Additional Fees column of the York Courses Website timetable listings: this simply means that the course meeting does not have a specified meeting time and students can review the meeting content when it is most convenient for them. Students in an asynchronous course are still expected to follow common times/deadlines for submitting assignments, completing tests, etc.

Courses offered remotely (designated as REMT) are also offered online but have specified meeting times as a course normally would if it were offered in-person, for example, in a lecture hall. You may also see these courses referred to as synchronous in the Notes/Additional Fees column of the York Courses Website timetable listings: this simply means that students have a specified meeting time and engage with the instructor and each other in the curriculum at the same time.

Check the York Courses website to confirm the mode of delivery of courses by referencing the Course Type (LECT, ONLN, REMT, etc.) and Notes/Additional Fees columns.

Health and well-being remain York’s highest priority, and the University will continue to work closely with public health authorities and all levels of government to ensure that our multi-layered approach to health and safety is in keeping with the most up-to-date municipal and provincial guidance.  More information on our health and safety efforts can be found here and please visit the Better Together website regularly for updates.

You should continue to self-monitor for symptoms and complete YU Screen. Anyone feeling unwell should not come to campus and self-isolate.

Student Organizations are in the process of renewing their status for the upcoming Fall/Winter 2022-23 school year. During the summer 2022 term, a limited number of organizations are active. For more information on student organizations, please contact the Student Engagement team at yuengage@yorku.ca.

Mental health and wellness support through Student Counselling, Health & Well-being will be available online.  

Glendon’s Accessibility, Well-Being and Counselling services are also available to support you by phone. The Faculty of Graduate Studies' GradConnect Wellness Services is available by phone and videoconferencing options. Visit My Online Services to see the range of contact options (such as email, telephone, online, live chat and video appointments) available to support you.  

You can apply for OSAP if all courses are online provided you satisfy all other eligibility criteria. For more information and to apply, please visit the OSAP page.  The process for applying for OSAP has not changed. In addition, make sure you complete the Student Financial Profile so that you can be considered for other financial aid supports including scholarships, awards and bursaries.

Whether your course is offered in-person or in remote format,your instructors continue to develop the curriculum, engage in the teaching, and support your learning. York instructors, staff and faculty have adapted various methods of course and service delivery so that you can continue to receive a rigorous, transformative education experience.

Apart from tuition, ancillary fees are charged for a number of service areas. We offer high-quality programs, supports and services whether in remote or in-person and we continue to look for the ways to deliver these to students in a variety of ways.

Starting May 9, the Kiosk in Vari Hall will be open from 11 a.m. to 1 p.m. from Monday to Thursday. Visit the kiosk to learn more about essential resources and services to ease your transition into university life.

For information about COVID-19’s impact on resources, academics and research, and other functions of the Faculty of Graduate studies, visit the Faculty of Graduate Studies website. Under the COVID-19 section of the FGS website, you will find details pertaining to the below:

Please email fgsnews@yorku.ca with any questions.

York has paused its COVID-19 Vaccination Mandate, effective May 1, 2022 (May 4 for Osgoode Juris Doctor and Graduate Program Research students). We strongly recommend that everyone receives a completed vaccine series, including third or fourth doses, when eligible. You are responsible for keeping your vaccination status up to date on YU Screen.  

Until further notice, York University requires all faculty, instructors, students, and staff to wear masks on our campuses.

If a student has a medical reason to be exempt from York’s mandatory mask protocol, they must engage Student Accessibility Services (SAS) to review and confirm the request for a formal exemption so that appropriate health and safety precautions can be implemented. If not wearing a mask has been determined to be an appropriate accommodation, SAS will work closely with the Faculty Office to ensure that relevant faculty and instructors are notified on the student’s Letter of Accommodation.

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International Students

All travellers entering Canada, including international students 18 years of age and older, must be fully vaccinated with a COVID vaccine approved for travel.  Foreign nationals who are not fully vaccinated with an approved COVID-19 vaccine will not be eligible for entry to Canada with very few exceptions.

Fully vaccinated travellers will only be required to undergo upon-arrival testing if randomly chosen to do so. Travellers chosen for testing are no longer required to self-isolate while waiting for their test results. Pre-entry COVID testing is no longer required for fully vaccinated travellers.

As of April 25, fully vaccinated travellers are not required to submit a back-up quarantine plan but are still required to enter travel information into ArriveCAN before entry to Canada.

Unvaccinated international students 17 years of age and under are still eligible to enter Canada for studies but must be attending a designated learning institution with a COVID-19 readiness plan approved by the province or territory where the school is located.  York University has an approved COVID-19 readiness plan. Please review the York Quarantine Info page and attend a Travel to Canada webinar for information on COVID requirements for travel, to live in residence/access campus and how to prepare for your travel to Canada. You can also connect with the Quarantine team at quarantine@yorku.ca.

For full information on requirements to enter Canada, please visit Canada’s COVID-19 vaccinated travellers entering Canada page.  

As of January 15, 2022, all travellers entering Canada, including international students 18 years of age and older, must be fully vaccinated with a COVID vaccine approved for travel.  Travellers who are not fully vaccinated with an approved COVID-19 vaccine will be prohibited from entering Canada. 

International students 18 years of age or older who are not fully vaccinated for travel and are currently outside Canada will not be able to travel to Canada at this time.

If you are 17 years of age or younger, please review the York Quarantine Info page and attend a Travel to Canada webinar for information on COVID requirements for travel, to live in residence/access campus and how to prepare for your travel to Canada. You can also connect with the Quarantine team at quarantine@yorku.ca.

Only the following vaccines are accepted by the Government of Canada for travel to and within Canada: 

  • Pfizer-BioNtech
  • Moderna
  • Astra Zeneca (COVISHIELD)
  • Janssen (Johnson & Johnson)
  • Sinopharm BIBP
  • Sinovac
  • Bharat Biotech (Covaxin)
  • Novavax
  • Medicago Covifenz
  • A combination of at least 2 doses of the above vaccines

For full information on requirements to enter Canada, please visit Canada’s COVID-19 vaccinated travellers entering Canada page.

As of January 15, 2022, all travellers entering Canada, including international students 18 years of age and older, must be fully vaccinated with a COVID vaccine approved for travel.  Travellers who are not fully vaccinated with an approved COVID-19 vaccine will be prohibited from entering Canada.

International students 18 years of age or older who are not fully vaccinated for travel and are currently outside Canada will not be able to travel to Canada at this time.

If you are 17 years of age or younger, please review the York Quarantine Info page and attend a Travel to Canada webinar for information on COVID requirements for travel and to live in residence/access campus and how to prepare for your travel to Canada.

We suggest that you speak to your local health provider. If it is possible for you to be fully vaccinated with those vaccines approved by Health Canada or approved for travel by the Government of Canada, before coming to Canada, we recommend that you do so.  See above question for more details. 

Yes, international students are eligible for vaccinations in Canada.

UHIP members residing in Ontario are eligible for the COVID-19 vaccine at no cost, regardless of where it is administered (public health unit vaccination sites, designated pharmacies, walk-in clinics, family doctors, others). UHIP members residing in Canada, but outside of Ontario, do not have to pay for the vaccine at designated public health unit vaccination sites and designated pharmacies only, but may have to pay if they receive the vaccine at other sites, such as walk-in clinics or family doctor.

International students may book a COVID vaccine appointment through the provincial booking system by calling the Provincial Vaccine Contact Centre at 1-833-943-3900. They may also wish to book through local health authorities directly. For more information on how to book a COVID vaccine appointment, please visit Ontario’s Getting the COVID Vaccine page.

The COVID-19 vaccine is free for everyone in Ontario. Visit the Ontario Vaccine Appointment site to learn how to book your appointment as a person without an OHIP card. 

York will continue to host vaccination clinics on campus through the remainder of the Fall 2021 semester. Winter 2022 vaccination clinics will be determined soon. York will help facilitate vaccines for international students not able to access vaccines before arriving in Canada.

As of February 28, 2022, fully vaccinated travellers will only be required to take a COVID test upon arrival if randomly chosen. Travellers will not be required to self-isolate while waiting for their test results.

Students moving into on-campus residences may move in directly into their residence upon arrival to Canada without waiting for their test result.

Students and community members are asked to keep track of their footprint on campus and their contacts until they receive their test result.

As of April 1, 2022, pre-entry COVID testing is no longer required for fully vaccinated travellers.

As of April 25, fully vaccinated travellers are not required to submit a back-up quarantine plan but are still required to enter travel information into ArriveCAN before entry to Canada.

York International is a great resource for all international students.  Licensed immigration specialists can answer your immigration questions, help you with a study permit, PGWP and other immigration applications.  They can also help you navigate York and figure out where to get the help you are looking for. Check out YI’s immigration advising page to book an appointment or sign up for a drop-in immigration session.

For general international student questions, please email intlstudentquestions@yorku.ca.

For questions about health and wellness, your University Health Insurance Plan (UHIP), where to find a health care professional and more, please visit York University’s University Health Insurance Plan FAQs or contact uhip@yorku.ca directly to speak with our UHIP advisor.

For the latest information for international students and updates about COVID-19 and York University, please visit:

The Government of Canada’s COVID-19 travel requirements
• YU Better Together’s latest Updates for Students

If you would like to speak directly with a licensed immigration specialist and/or our Quarantine Team, please attend a drop-in virtual immigration advising session. Drop-in virtual advising takes place 2-3 times per week.  York International also hosts weekly Travel to Canada webinars.  Links for both immigration advising and Travel to Canada webinars are posted on the York International Events Calendar by Monday of each week by 9 a.m. ET. 

For general international student questions, please contact intlstudentquestions@yorku.ca.
 
For the latest info and updates about immigration and quarantine, follow York International on social media:
Facebook: fb.com/york.international
Instagram: @yorkuintlstdnts
Twitter: @yorkuintlstdnts
We Chat: yorkinternational
TikTok: @yorkuintl

For questions about residence, move-in dates or residence applications, please contact Housing directly.  

For questions about immigration, study permits, work permits and more, please review York International’s online resources carefully as the answers to your questions may be there:  

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Researchers

Please visit the Innovation York site to learn more about research agreements, knowledge mobilization, industry partnerships, commercialization, and entrepreneurship.  

Yes, entrepreneurship programming across the campus has moved online. Depending on the sector you are working in and your affiliation to York, you can access support through the following areas:

Innovation York: YSpace

  • Program Sectors: agnostic, technology, food & beverage, consumer packaged goods
  • Affiliation: York students, alumni, faculty, and community entrepreneurs

Innovation York: ELLA

  • Program Sectors: products and services, women-led
  • Affiliation: York students, alumni, faculty and community entrepreneurs

IP Osgoode

  • Program support: IP Support for Ontario SMEs
  • Affiliation: York students, alumni, faculty and community entrepreneurs

Lassonde School of Engineering: BEST

  • Program Sectors: technology
  • Affiliation: York student entrepreneurs

Schulich Startups

  • Program Sectors: agnostic
  • Affiliation: Schulich students and alumni

Please visit YSpace for all programming options and details.

Researchers should visit the Office of Research Ethics website for the most current information on the resumption of face-to-face research with human participants.

Please contact Wendy Lezama for assistance at: wlezama@yorku.ca

Please contact Jay Majithia for assistance at: jmajithi@yorku.ca

Researchers can obtain critical supplies directly at Scientific Stores (room 002 Petrie Building) by filling out the required form and having a white purchase card issued to them.  To maintain a centrally controlled inventory, we ask that you only request and locally store a 1-month quantity of critical supplies at any given time. When requesting supplies, be mindful of the Health and Safety Guidelines for Returning to Campus during the COVID-19 Pandemic.

Research assistants/associates who are not graduate students and who are paid an hourly wage will be paid from the PI’s cost centre for the hours that are worked. CPM and YUSA staff will be paid from the cost centres they are currently being paid from and PIs are encouraged to find remote work for all staff, if possible. All benefits including sick time remain unaffected. For more information about research HR, please contact Emma Yuen: emmay@yorku.ca

Current hires are still being processed, new hires will be posted and e-signatures are being accepted. For more information about research HR please contact Emma Yuen: emmay@yorku.ca.

Timesheets may be submitted with an e-signature. For more information about research HR, please contact Emma Yuen: emmay@yorku.ca.

York researchers have always been able to hire non-York personnel to conduct research and we continue to retain the ability to sub-grant funds other institutions. Should you wish to transfer funds to another institution under a Tri-Council grant, please contact Joan Broussard for assistance: joanb@yorku.ca. Should you wish to transfer funds under any other grant funding, please contact Janet Newton for assistance: newtonj@yorku.ca.

Here are some questions to consider in this situation:

  • What if they are originating from one of the countries that are currently at risk (or not)? Should we be cancelling their application?
  • Should we be continuing with international hires or should this placed be on hold?
  • I want to extend my international post-doc, are there any issues or implications with Citizenship and Immigration in terms of potential delays?
  • My post-doc’s contract has ended, can they return to their country if it is considered to be at risk?

Please check the latest Government of Canada travel advisories. Post docs and IVRTs should notify York International and their hosting faculty member of their intentions. There are no issues/penalties for cancellation and they won’t be charged an administrative fee until they actually arrive. The decision around whether to study/work at York is their own choice to make.

If applicants are currently outside Canada and need to apply for visas, they should expect delays. The Visa Applications Centres (VACs) in China is currently only accepting biometrics appointments and VACs in Korea are experiencing delays. If you are from a country where there is no VAC and your must travel to a neighboring country to give biometrics or submit your passport, York International suggests you figure out all logistics before launching an application. IRCC operations in any countries/regions may change any time without notice.

If those applicants are already in Canada and cannot return home due to travel restrictions, they can apply to extend their status from within Canada. IRCC has announced special measures to help applicants from China, Iran and South Korea who are affected by COVID-19.

For more information, please contact York International:

These individuals can start their employment while they’re abroad, with or without a work permit.

Our goal is to continue to pay employees. If you have work for employees to complete while they are in self-isolation, please encourage this and pay them from your cost centres. Please be creative with assignments where possible.

Concur will continue to operate as usual. The Travel desk staff are set up to work from home if and when needed. Note that paper claims will take more time to process if staff are working from home, so please register to use Concur and contact Paula Perri at: perrip@yorku.ca.

  • Concur – electronic, should continue.
  • Travel - Tri-Council policy on cancellations

Here are some other travel related links:

Research Accounting will continue to create cost centres upon receipt of notice of awards, ethics approval and a signed accountability document. Business continuity plans have been developed to ensure service delivery continues without interruption. For help with research accounting, please contact: Angela Zeno, Manager Research Accounting: azeno@york.ca.

UIT recommends that Microsoft OneDrive be used. Click here for a OneDrive tutorial. For more information about security see Privacy & Security and in particular “Approved Information Classifications for Office 365 Services.”

Visit the Information Security Website at York for more information or contact: askit@yorku.ca. For help with research data management needs visit York University Libraries Research Data Management page or contact the Library RDM team at: yul_rdm@yorku.ca.

An answer on this will be forthcoming from General Finance. For more information about general finance please contact Paula Perri at: perrip@yorku.ca.

If you are employed by York University but working outside of the province or the country, please note there may be payroll, legal, tax, OHIP, extended healthcare, LTD, and WSIB implications for those who are not on scheduled sabbatical or on other standard research travel. Please be in touch with your Dean’s office for more details.

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Faculty and Instructors

The Teaching Commons has developed the Going Remote site to assist faculty and instructors. Interactive professional development programs also are available and details can be found on the Teaching Commons website.

One-on-one assistance is through the Teaching Commons virtual drop-in hours, 10 a.m.-12 p.m., Monday to Friday. For discipline-specific guidance, each Faculty has identified a dedicated liaison educational developer as a first point of contact with the Teaching Commons, in addition to identifying an in-house contact.

Learning Technology Services (LTS) is dedicated to supporting instructors and teaching assistants to make the best use of online learning tech within their courses through consultation, training and a variety of resources. 

LTS provides a range of support services on using eClass for course presentation, communication, collaboration and assessment. Additionally, a number of tools have been integrated into eClass to provide instructors with a seamless teaching and learning experience, such as Panopto for lecture recording, Zoom for videoconferencing, iClicker for student engagement, Turnitin and Crowdmark for assessment. For more details, see Teaching & Research Computing.  Information on teaching in a Hyflex course can be found here.

Learning Technology Services (LTS) also offers virtual drop-in sessions daily, Monday to Friday. York University Libraries also offers chat and Zoom consultations.

York University Libraries (YUL) provides research guidance and assignment development consultations to students, instructors and faculty by chat, Zoom, email and more. During the winter term in-person consultations may be possible on request, and in-person drop-in research help has resumed.

If you are teaching during the upcoming terms, we encourage you to reach out to our Content Development and Analysis Department for requests for library materials at yul_cda@yorku.ca and to consult this webpage if you require online materials for course readings. Please note, only electronic materials should be required for those courses being taught remotely.

Librarians and archivists are available to teach a range of classes tailored to specific courses or needs, including coverage of assignment-based research resources, digital literacy skills and research data management planning. Please connect with us to organize a class by a librarian or archivist and/or visit our Workshops, How-to videos & More site.

To learn about all services and resources available to support instructors and faculty, check the library’s Faculty/Instructor Support page.

York University’s Copyright Office provides information for instructors on course syllabi and materials. The Teaching Commons offers additional resources and best practices around protecting Intellectual Property. You may also want to see these guidelines on the safe use of technology while working remotely or this information on security and remote teaching. 

If you are employed by York University but working outside of the province or the country, please note there may be payroll, legal, tax, OHIP, extended healthcare, LTD, and WSIB implications for those who are not on scheduled sabbatical or on other standard research travel. Please be in touch with your Dean’s office for more details.

While all university community members share responsibility in keeping our campuses safe, instructors are not responsible for conducting health screening or enforcing health and safety protocols. Please refer to The Community of Care Commitment resource page for more information on conflict de-escalation and resolution.

No, instructors are not responsible for communicating health and safety information to students by email or in the classroom. Students can be directed to the Better Together website for resources and information if they have questions. If instructors would like to integrate health and safety information into their course syllabi, please reference to the Return to Classroom resource for guidance.

Yes, instructors are required to inform students about safety protocols within a specific lab. 

Please refer to COVID-19 Protocol for Self-Disclosure, Screening and Incident Management on how to handle disclosures.  Additional resources can be found within the Guide for instructors on COVID-19 case management in instructional spaces.

Yes, masks must be work in all indoor spaces. However, in exceptional circumstances, if wearing a mask materially impairs the effectiveness of a teaching activity, the mask can be temporarily removed. If a mask must be removed during teaching, it is encouraged to maintain 2-metres physical distance from others, unless the area indicates otherwise. Please put the mask back on as soon as possible.

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Glendon Campus

For information about COVID-19’s impact on Glendon’s resources, academics and research, and other functions, visit Glendon’s Fall/Winter 2021-2022 web page.

Hospital-grade air filtration and central air systems continue to run 24/7 to improve airflow. On the Glendon Campus, the following is being undertaken:

  • Staff continue to do preventative maintenance on all air circulation systems on campus;
  • MERV13 filters have become standard in air systems that use recirculated air;
  • Additional portable HEPA filtration has been installed in common and shared areas in the Glendon Manor;
  • Inspections continue on all ventilation systems located on both campuses to ensure that systems are running at full capacity.

Please visit the Glendon Athletic Club for operational information.

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Living in Residence

As announced on April 13, 2022, York’s mask protocol will be extended until further notice. This means that masks are required in all indoor public spaces including, but are not limited to, meeting rooms, common areas in all residences, laundry facilities, washrooms, corridors and elevators.  

If you feel unwell, complete YU Screen to indicate that you have symptoms. Stay in your residence room or apartment until you are contacted by a Case and Contact Coordinator with further instructions. It is important that you do not leave your residence to access the campus. The Case and Contact Coordinator will provide instructions on next steps.

If you require isolation relocation support on evenings, weekends and holidays, please contact:

·       Undergraduate Residences: contact your don on duty

·       The Quad: contact a Community Assistant by phone (647) 291-4006, 0

For further information and support, you may also contact Telehealth (1-866-797-0000) or the Provincial COVID-19 Testing and Isolation Information hotline (1-888-777-0730).

Students moving into residence are to complete YU Screen prior to their move-in date, so that any appropriate arrangements can be made prior to entry to campus and/or for appropriate accommodations to be considered to maintain the health and safety of live-in community members.

Residents who are scheduled to move into the York Apartments will be provided YU Screen in advance of the commencement of a lease agreement. Letters will be issued by Housing & Conference Services. If lease holders do not clear the screening, mutually agreed arrangements will be made to ensure the health and safety of community members.

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Libraries

The Bronfman, Frost, Scott and Steacie Libraries are all open and offering a blend of in-person and virtual services You can check the library hours here.

Get your questions answered weekdays, evenings and on weekends in many ways, including in person, on chat, or via Zoom or email. To learn about all services and resources available, check out our website.

You can visit the stacks and check out books at the Bronfman, Frost, Scott or Steacie Libraries or request to borrow loanable, physical resources from all the libraries through Omni. You can choose to pick your requested items up at any of the library service desks or through the Glendon and Keele book lockers.

You can borrow books from the Libraries’ circulating collections by browsing the stacks and checking items out at the libraries’ service desks or by requesting items through Omni. Note that materials from the Sound and Image Library must be requested via Omni. Reserve materials can be borrowed at the service desks in our branch libraries: Bronfman, Frost, Scott and Steacie Libraries.

Note that the Osgoode Library has a different process for request and pickup.

If you’d like to return your borrowed items to the library, you can drop off books and other borrowed items at drop-off bins at any of the libraries. If you have any questions or concerns relating to your account, fines or returns, you can email the Libraries’ circulation staff at askusyul@yorku.ca

The Bronfman, Frost, Scott and Steacie libraries are all open and offering a blend of in-person and virtual services.

Friendly library staff are available to answer your questions in many ways including by chat, zoom and email or in-person.

You can request books from the circulating collections and pick them up at the Glendon or Keele book lockers or at the libraries’ service desks. Or you can visit the book stacks in-person and check items out on site. Physical course reserves are also available for in-library use. In addition, you can access study space, computers, printing and photocopying services at the libraries.

To learn about all services and resources available, check out the library website for more on Library Services During COVID-19 Guide.

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Food and Services

Information on where you can eat and drink while on campus can be found here.

If you are attending campus for work or classes and require a YU-card either for door access, meal plans, or other uses, visit the YU-card website to find information about how to obtain your card.

Mail delivery frequency will be adjusted in time based on demand. Departments that prefer to continue with a pickup based mailing service, may request to do so, by contacting mailing services at: mailroom@yorku.ca or fmyers@yorku.ca. Pickup and other special services will continue to be available on the Keele Campus (Curtis Lecture Hall, Room 019) and Glendon Campus (York Hall 030C).  For more information, please visit the Mailing Services website

Please see Returning to Campus for information on IT support at York.   

No, York students, staff and faculty cannot enter the Quinlan Building, unless they are also student, staff, or faculty of Seneca College.

York’s athletic facilities are operating in accordance with Provincial Health Regulations and University policies.  For more information, visit the  York U Lions web page and the Glendon Athletic Club web page.

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International Travel

On February 28th 2022, the Government of Canada lifted the world-wide advisory to avoid non-essential travel outside of Canada. Given this change York will resume University sanctioned and sponsored travel effective immediately.

Though travel advisories have been lifted, please be advised that COVID-19 related restrictions continue to impact international travel and operations for our partner institutes. Everyone should consult the Government of Canada’s travel advisory based on their intended destination and follow travel health notice for COVID-19 and international travel.  It is advisable for all travellers to develop and follow a travel risk assessment health and safety plan in coordination with Safety abroad.  All York community members are encouraged to register their travel on the York Travel registry as this will allow York to offer support and emergency assistance. Please visit Safety Abroad for guidance and to register your travel plans. Email Safety abroad at safetyabroad@yorku.ca if you have any questions.  

York is pleased to resume University-sponsored or sanctioned international programs.   

All students participating in international programs (exchange, internships, coop, academic placements) must complete the following Risk Management Steps: 

  • The borders of the Host country should be open and accepting international students 
  • Participation in pre-departure Risk Management training, in coordination with Safety Abroad  
  • Complete the Safety Abroad Travel registry  
  • Confirmation of comprehensive health insurance, including COVID-19 coverage 
  • Comply with The University’s vaccination policy  

We will continue to monitor the situation regularly and provide updated communication should circumstances change. Please continue to visit Better Together for regular updates and for more information on this, please contact: safetyabroad@yorku.ca or goglobal@yorku.ca

For international programs required for degree completion, the following alternatives should remain an option and should be offered to York students by faculties and programs:  

  • Deferral to fall 2022 or winter 2023 (where possible)  
  • Virtual exchanges with York partners offering online courses (remote academic exchange)   
  • Canada-based and remote academic placements, co-ops, and internships  
  • Globally Networked Learning (GNL)-enhanced courses offered by York faculty members, with international partners   
  • Effective Intercultural Communication (EIC) module

For more information on any of the above, please contact: goglobal@yorku.ca

All graduate student travel will be resumed to Levels 1 & 2 countries per Global Affair Canada (GAC) advisories.  Levels 3 & 4 are considered higher risk travel and guidance can be provided to ensure travel related risk can be mitigated.  Before making travel plans Graduate students must keep apprised of the COVID-19 situation at their destination and consult the GAC advisories and Safety Abroad for the most UpToDate advice.

The Graduate Student Risk Assessment Guidelines of the Faculty of Graduate Studies (FGS) will assist them in identifying appropriate health and safety considerations and preventative efforts prior to departing for field activities. Students can also work with their supervisor, safety abroad, and the Dean’s Office to develop health and safety plans.  They should also attend a pre-departure work shop and register their travel plans in the travel registry.

For more information, please contact: safetyabroad@yorku.ca.  

The University has weighed numerous considerations to arrive at travel guidance, including: international health insurance coverage for York affiliates; international travel restrictions and quarantine requirements; the overall impact of international travel on student and employee physical safety, mental and physical health, and academic success. 

These recommendations were developed in consultation with academic units who are responsible for international programs, the Office of Risk Management and the Faculty of Graduate Studies. Please contact: goglobal@yorku.ca for more information.

Everyone is encouraged to visit the Government of Canada's travel advice and advisories for your destination(s) before making international travel arrangements. The site will help you to verify health recommendations and safety and security information, while keeping you apprised of the COVID-19 situation and required public health measures for your destination.   

Faculty, researchers, principal investigators and instructors should also check on any restrictions from the funder as it relates to travel and travel related insurance. Eligible expenses on research grants will vary with respect to travel and covid19 related expenses and it is the grantee’s responsibility to confirm the eligibility of expenses prior to incurring them.

Although vaccines give great protection against serious illness, they are still at risk of getting infected with the virus that causes COVID-19. It is therefore important to obtain insurance coverage that includes COVID-19 testing and treatment. York International, Safety Abroad, and risk management can work with you to provide guidance on risk mitigation and insurance related to international travel. For more information, please contact safetyabroad@yorku.ca

All University-funded business travel can now resume. All travellers must adhere to the host country or institution’s health and safety requirements. If you require more information about specific destinations and related safety concerns, questions can be submitted.

Everyone should be aware that although vaccines give great protection against serious illness, they are still at risk of getting infected with the virus that causes COVID-19. It is therefore important to obtain insurance coverage that includes COVID-19 testing and treatment. York International, Safety Abroad, and risk management can work with you to provide guidance on risk mitigation and insurance related to international travel. For more information, please contact safetyabroad@yorku.ca

All travellers entering Canada, including international students 18 years of age and older, must be fully vaccinated with a COVID vaccine approved for travel.  Foreign nationals who are not fully vaccinated with an approved COVID-19 vaccine will not be eligible for entry to Canada with very few exceptions.

Unvaccinated international students 17 years of age and under are still eligible to enter Canada for studies but must be attending a designated learning institution with a COVID-19 readiness plan approved by the province or territory where the school is located. York University has an approved COVID-19 readiness plan.

As of February 28, 2022, fully vaccinated travellers will only be required to undergo upon-arrival testing if randomly chosen to do so. Travellers chosen for testing are no longer required to self-isolate while waiting for their test results.

As of April 1, 2022, pre-entry COVID testing is no longer required for fully vaccinated travellers.

For full information on requirements to enter Canada, please visit Canada’s COVID-19 vaccinated travellers entering Canada page.

If you are 17 years of age or younger, please review the York Quarantine Info page and attend a Travel to Canada webinar for information on COVID requirements for travel, to live in residence/access campus and how to prepare for your travel to Canada. You can also connect with the Quarantine team at quarantine@yorku.ca.

Fully vaccinated travellers must present a back-up quarantine plan in order to enter Canada. The York Quarantine Program can provide documentation for a back-up quarantine plan and provide an off-campus quarantine location if needed. This program is available to all international arrivals including international students (graduate and undergraduate), new faculty and staff hires, post-doctoral fellows and visitors. Details on York’s Quarantine Program and how to book your quarantine accommodation are available on York’s Quarantine Info Page. 

Beginning April 1, pre-entry testing is no longer required for fully vaccinated travellers.

Only those travellers who are selected for random testing will be required to take a test upon arrival. Those selected for randomized testing will not be required to self-isolate while waiting for results.  

As of April 25, fully vaccinated travellers are not required to submit a back-up quarantine plan but are still required to enter travel information into ArriveCAN before entry to Canada.

For instructions on what is required when you arrive in Canada, visit York’s Quarantine Info Page. For more information on Canada’s travel requirements, see the Government of Canada’s Travel to Canada page.

Visiting faculty, researchers, and graduate students must follow the Government of Canada's latest travel advice and advisories. Hosts must ensure that all health and safety protocols are adhered to, and notify the respective Decanal office, Organized Research Unit (ORU) or Vice-President Research & Innovation and York International. 

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