{"id":3945,"date":"2022-08-03T10:48:30","date_gmt":"2022-08-03T14:48:30","guid":{"rendered":"https:\/\/www.yorku.ca\/finance\/?page_id=3945"},"modified":"2023-11-01T20:09:26","modified_gmt":"2023-11-02T00:09:26","slug":"ess-direct-deposit","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/finance\/ess-direct-deposit\/","title":{"rendered":"Employee Self Serve Banking for Expense Reimbursements - FAQs"},"content":{"rendered":"\n<p><\/p>\n\n\n<style>.kt-accordion-id_c7e9e2-cc .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id_c7e9e2-cc .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id_c7e9e2-cc > .kt-accordion-inner-wrap > .wp-block-kadence-pane > .kt-accordion-header-wrap > .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id_c7e9e2-cc .kt-accordion-inner-wrap{display:block;}.kt-accordion-id_c7e9e2-cc .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-wrap kt-accordion-id_c7e9e2-cc kt-accordion-has-14-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"true\" data-start-open=\"0\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane_8ea456-6b\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>What is changing?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>The process by which faculty, instructors and staff make changes to their banking information for payroll deposits and expense reimbursements through HR Self Serve.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-4 kt-pane_d94350-c0\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>Why is the process changing?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>This change eliminates a separate manual form, reduces administrative effort resulting in simpler and faster expense reimbursements.&nbsp; It allows for the convenience and benefit of updating banking information for payroll deposits and expense reimbursements in a single process, and transferring that information provided securely and electronically on a nightly basis to the Finance system.&nbsp; Employees will no longer be required to transmit their banking information by email, but rather&nbsp; in a secure manner, through HR Self Serve which is accessed using their Passport York login credentials.&nbsp; The elimination of manual forms reduces the risk of error and reduces the time required to update banking information in the Finance system.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-5 kt-pane_eac891-90\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>Who will be impacted by this change?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Faculty, instructors and staff who want to make changes to their banking information for payroll deposits and expense reimbursements through HR Self Service.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-6 kt-pane_1aaa18-bb\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>Timelines?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>The new process will be in place beginning September 1<sup>st<\/sup>, 2022.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-7 kt-pane_b6e16e-f8\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>What supports will be in place to support the change?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>There are two options for support and questions in support of this change.&nbsp; One is to contact HR at <a href=\"mailto:hrhelp@yorku.ca\">hrhelp@yorku.ca<\/a> or the USC at <a href=\"mailto:venreq@yorku.ca\">venreq@yorku.ca<\/a>.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-8 kt-pane_1e4556-20\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>After September 1, 2022, how do I change my banking information for expense reimbursements?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>After September 1, 2022, faculty, instructors and staff who wish to change their banking information for both expense reimbursements and payroll payments can enter their new bank account information in HR Self-Serve.&nbsp; For further instructions, please review the training material available in HR Self-Serve.&nbsp; Need additional help? Contact your manager, local HR rep, and\/or&nbsp;<a href=\"mailto:hrhelp@yorku.ca\">hrhelp@yorku.ca<\/a>.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-9 kt-pane_799af3-9d\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>My expense reimbursements are already paid to the same bank account as my payroll payments. Will my expense reimbursements and payroll payments continue to be paid to the same account?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Yes. This change will not impact you and you do not have to update your account information in HR Self-Serve.&nbsp;<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-10 kt-pane_03dcaa-3d\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>My expense reimbursements are paid to a different account than my payroll payments. Will my expense reimbursements be paid to the same account as my payroll payments (i.e. the account indicated in HR Self Serve) after September 1, 2022?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Yes, after September 1, 2022, all expense reimbursements will be paid to the same account as your payroll payments (i.e. the account indicated in HR Self-Serve).&nbsp;<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-11 kt-pane_b98443-2d\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>My expense reimbursements are paid by direct deposit but my payroll payments are paid by cheque. Will my expense reimbursements be paid by cheque after September 1, 2022?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>No. As of September, all expense reimbursements will be paid by direct deposit to the account provided to Finance.&nbsp; If you would like to change the bank account to which your expense reimbursements are paid, you can enter your new bank account information in HR Self-Serve.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-14 kt-pane_f749a7-5b\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">I am a retired faculty member who receives expense reimbursements from my Professional Expense Reimbursement (PER) cost centre. How do I update my banking information after September 1, 2022?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Retired faculty members who receive expense reimbursements from their PER can update their banking information by contacting the USC at <a href=\"mailto:venreq@yorku.ca\">venreq@yorku.ca<\/a>.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":941,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[87,88,68,9,70,15,86,69],"class_list":["post-3945","page","type-page","status-publish","hentry","tag-direct-deposit","tag-expense-reimbursement","tag-faculty","tag-finance","tag-keele","tag-reimbursement","tag-self-service-banking","tag-staff"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - 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