Move-In Information

Move-In Steps

This information is accurate for Winter 2023. Information for Fall 2023 move-in will be posted in July 2023.

Step 1: Know your room assignment

Students who have a confirmed room booking for the 2023 Winter Term will receive an email from Housing & Conference Services including your room assignment. Please ensure you have added undergradres@yorku.ca as a recognized sender.

Step 2: Plan for your move-in day

New Student Move-In on January 5th - You may arrive between 9am and 4pm to pick up your keys.

For your safety and security, it is important that you bring valid government-issued photo ID or YU-card with you on Move-in Day. To protect your privacy, we are unable to issue keys to parents, relatives, friends or representatives.

You are permitted to have two (2) guests assisting you with move-in. We ask that only the student checking in visit the Key Pick Up Location.

Late Arrivals - Any incoming resident who does not check into their room by the January 13th and has not notified Housing & Conference Services by email of their late arrival, will lose their room reservation and will incur a no-show fee of $500.00 to their student account.

Residence Linens – purchase stylish bedroom, bathroom and kitchen items, at great student-friendly pricing. Take advantage of free shipping and delivery straight to your residence. Residence Linens has a variety of items that will turn your room into your second home! Order your items online at Residence Linens. 

Coldex Fridge Rentals – enjoy the convenience of your own fridge in residence! Coldex will deliver your fridge before you move in and pick up your fridge after you leave. Order your fridge rental online at Coldex. Note: community fridges are not available in traditional style residences. It is strongly recommended that you bring or rent a mini fridge.   

Contents Insurance – we strongly recommend you purchase contents insurance for your personal belongings before moving in. The University does not take responsibility for any personal items that are lost or damaged in residence due to theft, fire, floods or other incidents beyond our control. 

Sign-up for Canada Post Flex Delivery: Pick up your packages when you are ready! Upon moving in this year, residents are highly encouraged to sign up for Canada Post Flex Delivery. Packages ordered from any provider that will ship to a PO Box (including Amazon) can be arranged to be picked up at York Lanes' Canada Post outlet on campus at your most convenient time.

Upon signing up, Canada Post will give you a unique delivery address to be used instead of your residence address and packages then show up to the Canada Post outlet of your choice. When selecting your Flex Delivery location, search for Postal Code M3J 1P3 and then zoom in to click on the location that says, “YORK UNIVERSITY BOOKSTORE 4700 KEELE ST NORTH YORK ON”. To sign up, or learn more about this service, please go to the Canada Post Flex Delivery website.

Step 3: Move into Residence

Be sure to follow directional signage at all times.

Arriving to campus- Upon arrival to campus, please make your way to your Key Pick-Up Location. We have both an interactive campus map and a move-in specific campus map to assist you. Only the student checking in should visit the Key Pick-up Location. Please be prepared to show, your YU-card or government issued photo ID. Once your ID has been verified, you will receive your welcome package which will include your residence access card and room keys.

Key Pick Up Locations

RESIDENCE	KEY PICK-UP LOCATION
Founders, Tatham, Vanier, Winters, Atkinson Suites	Housing Services Office - 108 McLaughlin College 9am-4pm
Bethune, Calumet, Pond, Stong	Housing Services Office - 101 Bethune College 9am-4pm

** Monday to Friday, excluding the statutory holidays.

Arriving at your residence - The time allotted for parking near the residence buildings will be restricted and students should be prepared to unload their belongings quickly and then move their vehicles to a nearby parking lot. A maximum of two (2) persons may help with your move. Additional guests must remain outside of the residence.

After Hours Arrivals - If you are unable to claim your keys during office hours due to travel arrangements, you must arrange for alternative accommodations until the following business day.

Step 4: Complete and submit your documents

There are important documents that you need to fully understand, complete/sign and submit:

• The Electronic Lock Operating Instructions contains essential information on your role in maintaining a safe environment in residence and how to properly take care of your keys and room locks. You will be asked to acknowledge this agreement as you receive your keys.
• The Undergraduate Residence Room Inventory and Condition Report needs to be completed and submitted within 72 hours of your move-in. As you fill out this form, please ensure that it accurately reflects the condition of the room/unit you are moving in to - including small damages (if applicable). At the end of your residence contract, upon move out, this document will serve as Housing & Conference Services basis on whether to charge you for damages found in your room/unit upon move out inspection. It is important that you bring to Housing & Conference Services team attention any other concerns you may have within your room. Failing to submit the Room Inventory may result in charges applied to your account upon on moving out for any unreported damages.

*The above forms will be made available for you on Move-in Day.