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Home » Purchase Goods (outside Sm@rtBuy) » Purchase Goods valued up to $25k (PCard available)

Purchase Goods valued up to $25k (PCard available)

Where possible, purchases outside Sm@rtBuy should be made using a PCard. To increase your PCard limit complete and submit the Purchasing Card Change Request Form. To purchase goods valued up to $25k using a PCard follow the steps below.

Tip: you may be able to access better pricing and terms if you purchase from a Vendor of Record.

1. BEFORE PURCHASE

Two steps are required before purchase:

  1. Check if you can purchase from a Vendor of Record.
  2. Check that the vendor accepts PCard and that there is sufficient limit on the PCard.

To increase your PCard limit complete and submit the Purchasing Card Change Request Form.

2. PURCHASE

Two steps are required before purchase:

  1. Make the payment using your PCard. Payment will be automatically charged to the default account and cost centre linked to the PCard.
  2. Save the receipt (confirmation of payment) on file as per York's Common Records Schedule (CRS).

3. AFTER RECEIPT OF GOODS

Complete your monthly PCard reconciliation including reallocation of charges (if required).

Do not send copies of the receipt to Accounts Payable.


Learn more about purchasing with a Purchasing Card (PCard).

How to reach us


4747 Keele Street Unit 1
Toronto, ON M3J2N9

Office Hours:
Monday to Friday
8:30AM - 4:30PM


Telephone: 416 736 5857 (Ext. 55857)

Email: purchase@yorku.ca

Fax: 416 736 5630

Staff Email and Phone Directory