Where possible, purchases outside Sm@rtBuy should be made using a PCard. To increase your PCard limit complete and submit the Purchasing Card Change Request Form. To purchase goods valued up to $25k using a PCard follow the steps below.
Tip: you may be able to access better pricing and terms if you purchase from a Vendor of Record.
1. BEFORE PURCHASE
Two steps are required before purchase:
- Check if you can purchase from a Vendor of Record.
- Check that the vendor accepts PCard and that there is sufficient limit on the PCard.
To increase your PCard limit complete and submit the Purchasing Card Change Request Form.
2. PURCHASE
Two steps are required before purchase:
- Make the payment using your PCard. Payment will be automatically charged to the default account and cost centre linked to the PCard.
- Save the receipt (confirmation of payment) on file as per York's Common Records Schedule (CRS).
3. AFTER RECEIPT OF GOODS
Complete your monthly PCard reconciliation including reallocation of charges (if required).
Do not send copies of the receipt to Accounts Payable.
Learn more about purchasing with a Purchasing Card (PCard).
How to reach us
4747 Keele Street Unit 1
Toronto, ON M3J2N9
Office Hours:
Monday to Friday
8:30AM - 4:30PM