{"id":12506,"date":"2024-02-15T13:32:29","date_gmt":"2024-02-15T18:32:29","guid":{"rendered":"https:\/\/www.yorku.ca\/procurement\/?page_id=12506"},"modified":"2026-03-27T15:00:40","modified_gmt":"2026-03-27T19:00:40","slug":"prpo-process","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/prpo-process\/","title":{"rendered":"Purchase Requisition to Purchase Order process"},"content":{"rendered":"\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p>Where a vendor requires a Purchase Order, or a Purchase Order is required by the University based on dollar threshold, Purchase Orders can be generated through submitting a Non-Catalogue Purchasing Requisition through Sm@rtBuy.<\/p>\n\n\n\n<p><em>Please<\/em> <em>note that a <a href=\"https:\/\/www.yorku.ca\/finance\/forms\/#accountspayable\">Wire To Foreign Country Form<\/a> must be submitted for payment to a vendor outside Canada or the United States<\/em>.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<h2 class=\"wp-block-heading text-uppercase h5\">Quick Links<\/h2>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button bg-primary-2 text-white rounded-0 learnmore-block p-2\"><a class=\"wp-block-button__link has-text-color has-background no-border-radius wp-element-button\" href=\"https:\/\/loginxml.apps06.yorku.ca\/\" style=\"color:#ffffff;background-color:#810001\">Login to Sm@rtBuy <i class=\"fas fa-chevron-right small pl-2\"><\/i><\/a><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button bg-primary-2 text-white rounded-0 learnmore-block p-2\"><a class=\"wp-block-button__link has-text-color has-background no-border-radius wp-element-button\" href=\"https:\/\/www.yorku.ca\/procurement\/smrtbuy\/\" style=\"color:#ffffff;background-color:#810001\">Learn more about Sm@rtBuy <i class=\"fas fa-chevron-right small pl-2\"><\/i><\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:11px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">What is the Purchase Requisition to Purchase Order process?<\/h2>\n\n\n\n<p>The Purchase Order to Purchase Requisition (PRPO) process is the process in which Purchase Requisition flows through the approval process to generate a Purchase Order, and in turn allow the shopper to purchase goods or services. <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Purchasing Requisitions are created through Sm@rtBuy<\/li>\n\n\n\n<li>The Purchasing Requisition is workflowed through Sm@rtBuy based on the Signing Authority Register (SAR) for the given cost centre<\/li>\n\n\n\n<li>Once the process is complete, a Purchase Order is generated<\/li>\n\n\n\n<li>The good or service is able to be purchased from the indicated supplier or vendor<\/li>\n\n\n\n<li>The receipt of the good or service is confirmed, and the supplier or vendor is paid<\/li>\n<\/ol>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div id=\"resources\" class=\"wp-block-group grey-bg-block has-very-light-gray-background-color has-background\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">Resources<\/h2>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading h6 text-uppercase text-primary\">Instruction Guides<\/h3>\n\n\n\n<p>To help users understand the the new PRPO process, a series of Job Aids (user guides) have been created:<\/p>\n\n\n\n<p><a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2026\/03\/2026.03-PRPO-Job-Aid-Go-Live-Final_March2026.pdf\">Job Aid - From Creation to Submission for Approval<\/a> (PDF)<\/p>\n\n\n\n<p><a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2024\/03\/2024.02-PRPO-Job-Aid-Review-and-Approval-V2.pdf\">Job Aid - Review and Approval <\/a>(PDF)<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" id=\"instructions\">\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading h6 text-uppercase text-primary\" id=\"job-aids\">Video Guides<\/h3>\n\n\n\n<p>A <a href=\"https:\/\/www.yorku.ca\/procurement\/smrtbuy\/smartbuytraining\/#videos\">series of videos<\/a> have been recorded to help users with step-by-step guides. <\/p>\n\n\n\n<p><em>Please note that you will need to sign in with your Passport York credentials to access these videos. <\/em><\/p>\n\n\n\n<p><strong>Follow along with the Job Aids: <\/strong>These videos provide the same instructions as the Job Aids, just in a video format. <\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading h6 text-uppercase text-primary\">PRPO FAQ<\/h3>\n\n\n\n<p>Have more questions? <\/p>\n\n\n\n<p><a href=\"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/prpo-process\/prpo-faqs\/\">Read More<\/a><\/p>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns learnmore-block is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:60%\"><div class=\"wp-block-image\">\n<figure class=\"alignleft size-large is-resized\"><img decoding=\"async\" src=\"\/wp-content\/plugins\/yu-blockpatterns\/img\/learnmore.png\" alt=\"\" class=\"wp-image-11892\" style=\"width:53px;height:76px\"\/><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\">Direct Deposit<\/h2>\n\n\n\n<p>The preferred method of payment is direct deposit, and if possible, would as the vendor to complete an application for vendor direct deposit banking form. <\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-buttons is-horizontal is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-499968f5 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/pay-vendors\/\">Learn more about Direct Deposit<\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.yorku.ca\/finance\/forms\/#directdeposit\">Vendor Direct Deposit Form<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Where a vendor requires a Purchase Order, or a Purchase Order is required by the University based on dollar threshold, Purchase Orders can be generated through submitting a Non-Catalogue Purchasing Requisition through Sm@rtBuy. Please note that a Wire To Foreign Country Form must be submitted for payment to a vendor outside Canada or the United [&hellip;]<\/p>\n","protected":false},"author":941,"featured_media":0,"parent":5333,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[173,238,235,25,236,58,26],"class_list":["post-12506","page","type-page","status-publish","hentry","tag-keele","tag-prpo","tag-purchase-requisition","tag-purchasing","tag-purchasing-requisition","tag-smartbuy","tag-strategic-procurement-services"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>PRPO Purchasing Requisition | More Information About Purchasing<\/title>\n<meta name=\"description\" content=\"Purchasing Requisitions are processed through Sm@rtBuy and 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