POSITION TITLE: Student Transition Assistant (x2 Positions Available)
UNIT & DEPARTMENT: New Student Transition & Orientation, Student Community and Leadership Development
SOCIAL MEDIA TEASER: “Help new Lions join the Pride!”
ELIGIBILITY: Full-time Domestic and Full-time International students. Must be work/study eligible and must complete the online Student Financial Profile
NUMBER OF POSITIONS: 2 Fall/Winter Position
RATE OF PAY: Fall/Winter Term $16.00
EMPLOYMENT TERM: FALL/WINTER: September 2023 – April 2024
HOURS OF WORK: Fall/Winter term = 10-15 hours per week
LOCATION: The position is intended to work on-campus and those interested should only apply if they can be present on the Keele campus during designated work hours. In the event the university decides to pivot to a remote work environment again, SCLD will determine how to best utilize staff to continue to run operations.
The Work Study Student program provides on-campus job opportunities for eligible York University undergraduate students. Work Study Student employees are provided opportunities to contribute to support roles while developing valuable, relevant skills and work experience for the workplace. These roles offer a learning and development opportunity for Work Study Student employees to receive experiential on-the-job training, guidance and mentorship. Under the guidance of permanent staff members, Work Study Student employees will provide support to their relevant department/faculty in clerical, administrative and technical capacities. As part of your Work-Study/LEAP experience, you will participate in Becoming YU, a program designed to support students in:
• Creating meaningful goals and objectives
• Recognizing the value of their personal, academic, and professional experiences
• Identifying their competencies and skills; and
• Articulating their skills and experiences with confidence. Becoming YU includes regular meetings with your student employment supervisor/coach for reflecting on your progress and getting valuable feedback
ABOUT THE TRANSITION PROGRAM AT YORKU:
The Transition Program at York University oversees a variety events, workshops, and programs to assist new students as they transition to York University. YU Start is a collaborative program designed to support new students during their transition to university and help them succeed in their first year. The overarching goal of the Transition Programming is to improve student satisfaction, engagement and preparedness to successfully begin university studies by providing a planned, coordinated and integrated set of learning activities and opportunities aimed at developing capacities. The program includes the YU START Online Enrolment Tutorial, the YU START University 101 Platform, an online Discussion Board and Facebook Groups; and, York Orientation Day.
Reporting to the New Student Transition Coordinator, the Student Transition Assistant will work as part of a team that plays an integral role in the operationalization of the YU Start Program, Transition and Orientation Events, and the YorkU Online Community. The Student Transition Assistant will be responsible for the supervision and peer mentoring of the Transition team, supporting the annual assessment of all programming, serving as a resource for new students, responsible for the planning and execution of events (York 101 Workshops, Parent Orientation, York Orientation Day, Campus Tours), workshops and support the curation of new content for YU Start. The Student Transition Assistant (s), with support from the New Student Transition Coordinator, will be responsible for the intake, training and support of the Transition Leaders (student leaders from within the Faculties who help support the University’s Transition Programming). Responsibilities include:
- Serve as an online mentor/resource for the new YorkU Online Community as well as analyze usage data to identify trends
- Plan and execute training on required platforms for the Transition Team (Slack, SIS, Project Management Software)
- In collaboration with the Media and Communications Team at SCLD, create social media strategy and content for new engaging students
- Collaborate with campus partners to curate content for the YU Start Platform
- Assist with the creation, distribution, and analysis of Transition Programming
- Compile survey data into comprehensive presentations
- Plan and execute various Transition Events and Workshops (i.e. York 101, Parent Orientaation)
- Assist with the conducting of focus groups to evaluate new ideas
- Plan and execute training for incoming Transition Leaders
- Assist with some early stages of logistical planning for York Orientation Day
- Understanding of needs of transitioning/new students
- Facilitation skills
- Strong written and verbal communication skills
- Organization skills
- Interpersonal skills, including tact and diplomacy
- Analytical and critical thinking skills
- Project management skills
- Experience providing training and supporting Peer Leaders and Volunteers
- Working knowledge of and experience with social media platforms
- Ability to work independently and demonstrate initiative
- Event Planning experience (preferably on campus event planning)
- Microsoft Suite experience
MANDATORY TRAINING DATES:
- End of April/ Beginning of May (TBD) – Media & Communications Team Training
- April/May – Peer Leadership Training
- August – Joint Training for Fall/Winter Peers
- January 2024 - Annual Peer Leadership Summit
- Monthly PLT Professional Development training workshops
REQUIRED DOCUMENTS AND ASSIGNMENTS FOR APPLICATION:
- Please prepare for the interview (only begin preparing once you have received an invitation to interview) a 3-minute presentation, with a PowerPoint slide deck- about an idea for an event/workshop/program to help support New Students as they prepare to begin their studies at York. Please make sure to discuss why your idea be helpful to the new students.
APPLICATION CLOSING DATE: Monday, February 20 at 12pm
- Only those applicants considered for an interview will be contacted.
- All applicants must submit their application using a @my.yorku.ca or if unpermitted, a
@yorku.ca e-mail domain.
NOTE: York University requires all community members, including employees and visitors who attend our campuses be fully vaccinated against COVID-19, subject to medical and human rights exemptions, in accordance with all applicable laws and regulations. The University's vaccine policy is integral to our ongoing commitment to health and safety. Offers of employment require that you comply with the COVID-19 Vaccination Mandate by providing proof of vaccination prior to your start date. For information on how York University is responding to COVID-19 please visit the YU Better Together website.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.