{"id":2669,"date":"2014-12-15T13:55:26","date_gmt":"2014-12-15T18:55:26","guid":{"rendered":"http:\/\/ipo.info.yorku.ca\/?page_id=2669"},"modified":"2026-03-11T14:44:55","modified_gmt":"2026-03-11T18:44:55","slug":"tool-and-tips","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/","title":{"rendered":"Tools and Tips"},"content":{"rendered":"<div class=\"wp-block-image\">\n<figure class=\"alignleft\"><img decoding=\"async\" src=\"https:\/\/www.yorku.ca\/unit\/ipo\/wp-content\/uploads\/sites\/1054\/2015\/01\/tandt-2.jpg\" alt=\"tandt-2\" class=\"wp-image-2674\"\/><\/figure><\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"250\" src=\"https:\/\/www.yorku.ca\/unit\/ipo\/wp-content\/uploads\/sites\/1054\/2014\/12\/tandt-3.jpg\" alt=\"tandt-3\" class=\"wp-image-2675\"\/><\/figure><\/div>\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<style>.kt-accordion-id2669_704340-d9 .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id2669_704340-d9 .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id2669_704340-d9 .wp-block-kadence-pane .kt-accordion-header-wrap .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id2669_704340-d9 .kt-accordion-inner-wrap{display:block;}.kt-accordion-id2669_704340-d9 .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-id2669_704340-d9 kt-accordion-has-5-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"true\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane2669_c23a78-3e\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Tip Sheets<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<ol class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-1-recordkeeping-basics\/\">Recordkeeping Basics<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-2-confidential-records\/\">Confidential Records<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tip-sheet-3-transitory-records\/\">Transitory Records<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tip-sheet-4-fippa-exclusions-and-exemptions\/\">FIPPA Exclusions and Exemptions<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-5-email-management\/\">Email Management<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-6-naming-conventions-for-electronic-files-and-folders\/\">Naming Conventions for Electronic Files and Folders<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-7-secure-destruction-of-records\/\">Secure Destruction of Records<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-8-voicemail-management\/\">Voicemail Management<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-9-records-clean-up-day\/\">Records Clean-Up Day<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-10-scanning-university-records-what-you-need-to-know\/\">Scanning University Records: What You Need to Know<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-11-security-of-university-records-on-portable-devices\/\">Security of University Records On Portable Devices<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-12-minute-taking-tips-and-techniques\/\">Minute-Taking Tips and Techniques<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-13-fippa-and-recordkeeping-for-senate-and-faculty-council-committee-members\/\">FIPPA and Recordkeeping for Senate and Faculty Council Committee Members<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/tip-sheet-14-academic-honesty-documentation\/\">Academic Honesty Documentation<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tip-sheet-15-quick-wins-to-control-the-paper-mountain\/\">Quick Wins to Control the Paper Mountain<\/a><\/li>\n<\/ol>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-4 kt-pane2669_342a89-18\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">FIPPA for Faculty<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<ol class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/fippa-for-faculty-1-recordkeeping-principles\/\">FIPPA and Recordkeeping Principles<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/fippa-and-student-information-best-practices-for-instructors\/\">FIPPA and Student Information: Best Practices for Instructors<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/fippa-for-faculty-3-research-and-teaching-records\/\">FIPPA's Application to Research and Teaching Records<\/a><\/li>\n<\/ol>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-5 kt-pane2669_0a83b7-3c\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How To\u2026<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p><a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/organizing-and-maintaining-shared-drives\/\">Organize and Maintain Shared Drives<\/a><\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Learning Opportunities<\/h2>\n\n\n\n<p>A number of learning opportunities are offered through the Department of Human Resources.&nbsp; Whether you are new to the University or want to learn more about managing university records or understanding&nbsp;FIPPA, there's a <a href=\"https:\/\/www.yorku.ca\/unit\/ipo\/tool-and-tips\/learning-opportunities\/\">learning opportunity<\/a> that fits your needs.<\/p>\n\n\n\n<div style=\"height:200px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learning Opportunities A number of learning opportunities are offered through the Department of Human Resources.&nbsp; Whether you are new to the University or want to learn more about managing university records or understanding&nbsp;FIPPA, there's a learning opportunity that fits your needs.<\/p>\n","protected":false},"author":338,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[],"class_list":["post-2669","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Tools and Tips - Information and Privacy Office<\/title>\n<meta name=\"robots\" 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