Guidelines, Policies & Forms
The regulations of the Faculty of Graduate Studies generally apply to all students enrolled in graduate programs at York University. In a number of instances individual graduate programs have additional requirements; these are set out in the appropriate graduate program section of the Faculty of Graduate Studies academic regulations.
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|GUIDELINES & POLICIES|
|"Timely" and "Satisfactory" Progress (Definitions)|
The following definitions of timely and satisfactory progress work with the design of the program and the sequencing of its requirements. The deadlines of the first three years (9 terms) are meant to be a “reasonable push,” allowing for little “down time.” In making this “push,” the Program also endeavours to provide appropriate and responsible faculty and Program administrative involvement, advice, and supervision to facilitate student progress. The “push” works to facilitate another program goal – that of providing three years of additional funding via TA and/or GA and/or RAships, during which students can research, write, complete, and defend their dissertations.
The definitions of “timely” and “satisfactory” progress relate to student initiative. Extenuating and documentable circumstances, for example, medical circumstances and family emergencies, can enable a redefinition of the deadlines of progress for affected students. Petitions to extend these deadlines must be made in writing with supporting documentation to the Graduate Study Committee of the GPE via the Program Office. The GSC will decide the merits of petition and set new deadlines, if applicable.
Timely and satisfactory progress are defined as the meeting of all Program and Faculty of Graduate Studies requirements according to their specified deadlines as follows and for each degree respectively:
By the end of
Term 3: 24 credits of coursework or
18 credits of coursework and 6-credit MRP or
12 credits of coursework and 12-credit MA thesis
By the end of
Term 3: Major Field supervisor chosen and Major Field determined
Bibliography Requirement fulfilled (if applicable)
Term 5: Major Field Exam (timely deadline)
FGS Supervisor form signed
Term 6: 18 credits of coursework completed*
Major Field Exam (satisfactory deadline)
Term 7: Dissertation Exam (timely deadline)
Term 8: FGS Supervisory Committee form signed
(final dissertation supervisory committee may change in the future. A new form is signed to reflect the changes).
Term 9: Dissertation Exam (satisfactory progress)**
Pre-1789 requirement fulfilled (by coursework or exam)
Term 12: Language requirement fulfilled (by translation exam or coursework)
Term 18: Dissertation successfully defended
* 2 years or 6 terms are provided for the completion of coursework so that students can avail themselves of a broad selection of courses offered. Completion of coursework, however, means that a final course grade is recorded by the Registrar for each course; therefore, all incompletes must be cleared by 31 August of any given year. See Policy on Incompletes.
** This later deadline reflects that a) additional time for thought with responsible supervision is needed by some students whose ideas emerge and evolve after the Major Field Examination, and b) the Proposals seminar is offered from October to March annually.
Note: If students are evaluated as “not qualified” in either of the two examinations, then they have up to the end of the tenth term to become qualified, whether in the initial or another field or configuration of the Dissertation sub-fields.
Important Note: Failure to achieve satisfactory progress in the Program renders one eligible to be de-enrolled by the Faculty of Graduate Studies.
|Graduate Program in English Policy on "Incompletes"|
The Faculty of Graduate Studies allows for students in exceptional circumstances to complete and hand in specified course assignments after the formal end of the course. The period of time is called a “course extension,” for which students must apply in writing, specifying the assignments remaining and the extended due date, with the signed agreement of the professor for the course. During this extended time, a grade of "Incomplete" is registered for the student in lieu of a final course grade. “Incomplete,” therefore, is the name of the interim grade.
The appropriate FGS form, called a “Course Transaction Form” is a multi-purpose form. “Course Extension” can be found in box 2, mid-way down the form.
FGS encourages all programs to specify their own policies for incompletes. The GPE policy is as follows:
Note: students should understand that no application for external funding can be successful if “Incomplete” grades appear on their transcripts.
Faculty of Graduate Studies