1st Floor Renovation Central

The following is the presentation to Technical Service about the move to the new area.  This presentation was made on May 25, 2009 by Glenn Cumming.

technical-services-move-may-25.ppt

Some pictures of the new offices

Here’s the latest news on the technical services renovations:

The university has been issued with a building permit for the renovations.

A tender has been issued and you may have seen many contractors who have been in Scott viewing the premises.  At least 8 contractors are likely to bid on the job.  The contractors are to submit their responses to the tender by the end of this week.   The evaluation of tenders is expected to take approximately 2 weeks.  Following this will be the awarding of the contract to the winning bidder, plus the issuance of purchase orders by Procurement.

It is possible that work on the 1st floor renovations could begin in late January or early February.

Recently the drawings for the new Technical Services Department were submitted to the City of Toronto’s building department.  The City reviews all construction drawings for compliance with code and assesses whether or not building occupants are able to safely evacuate the premises if an emergency situation arose.

The City’s building department recommended the university make a revision to the drawing in the Bibliographic Services department to relocate the emergency exit to allow easier egress for Bibliographic Services staff.  The revised drawing attached to this note outlines a new emergency exit corridor that is reflected in the new configuration of the Bibliographic Services department which we anticipate will be acceptable to the City.

The new corridor is designed for emergency exit purposes only, and will not be used as a natural thoroughfare in daily operations.  The introduction of this new corridor has led to minor alterations to the layout of the offices in Bibliographic Services ensuring all offices are at least 120 square feet in dimension.

The new emergency exit in Bibliographic Services eliminates the need for an emergency exit door in Bibliographic Services near the Scanning Room that was outlined in the initial drawing.  This door has now been replaced by a re-configured Scanning Room layout which takes advantage of some previously unused space.  The closing of this emergency exit door is also beneficial to the proposed layout of the renovated MAP Library, as this change provides additional usable space for the MAP library collection.

When you review the updated drawing you will also notice that additional doors have been installed in the main hallway.  This change is in response to a requirement from the City to build the corridors in such a manner as to restrict a fire from spreading from one area of the building to another area.

A series of revised drawings will be re-submitted to the City for approval shortly that incorporate these changes.  We anticipate it will take roughly 3 months for the City to review and approve these updated documents.  In the meantime, the renovation working committee will continue to meet as needed to fine-tune the particulars of the drawing for each department.

Update on the Renovations to the 1st floor of the Scott Library

The votes are in for the colour selections for the accent walls, the staff lunch room millwork, and the chairs for the training room. The votes were tabulated from the voting sheet in the Bibliographic Services department along with the voting sheet located in the Staff lunch room. The preferred option for the accent walls was option number 3, which is the yellow colour. The preferred option for the staff lunch room millwork was option number 1, which included green, blue, and grey colours with a light grey and white backsplash. The preferred option for the colour for the training room chairs was maroon. These colour selections will be passed to the designers and incorporated into the final design. Please contact Glenn Cumming at extention 88867 if you have any questions on this.

We have displayed 2 colour boards that will provide the staff working
in Technical Services to indicate their preference for some finishing items
in both the office area and the staff lunch room. All Scott Library staff will also
be able to indicate their colour preferences for the staff lunch room.

The first colour board is displayed in the Serials Acquisition
kitchenette area. A large scale diagram, along with description of the
colour board, will help describe the finishes for the office area. A survey
will allow staff members to indicate their preferred options. Only Technical
Staff department members can indicate their colour preferences for colour
options in the technical services department office area.

The second colour board is displayed in the Staff Lunch Room.
All Scott Library staff will be invited to participate in this survey. There will
also be a description for the colour board.

The following attached files are descriptions the two colour boards

Technical Services Colour Board Description

Staff Lunch Room Colour Board Description

I would like to provide you with a very brief update on the Scott first floor renovations. The situation generally remains unchanged, as we have finalized the drawing and the cost estimate. The Facilities
department is continuing to prepare drawings for the larger scale renovation project that will be done in conjunction with our first floor renovation project. This large scale project encompasses the fire safety system, lighting retrofit, and HVAC systems. John Thomson has been checking periodically with Facilities and will provide us with an update as soon as there are further developments. Monika Macieri provided the working committee with some questions from Technical Services staff members. I will work over the next week to make sure that the points Monika raised are addressed. Some of the departments have started the process of assigning work stations. If your department has not yet initiated this process you should expect that this will happen shortly. Enclosed is a drawing that reflects two minor changes after a fire code review. Another exit was added from area 105 (in Bibliographic Services, adjacent to the MAP Library) that has resulted in a minor revision to the scanning room and the adjacent office. It was also necessary to eliminate the coat closet which was previously attached to the scanning office in order to maintain the same number of scanning stations and the same square footage for the office. The coat hooks for Bibliographic Services will now be provided on the 9′-0″ high wall that faces offices 10 and 11. Please feel free to contact me directly if you have any questions on these changes or on the project in general.

Thank you,
Glenn

layout-2june08.pdf

The Renovation Working Committee has worked with the Facilities department to create a configuration that meets the needs of the staff of the Technical Services departments as well as the requirements of departmental work flows. The attached drawing outlines the layout for all three departments comprising Technical Services and has been reviewed and approved by the Renovation Working Committee.

Attached is the proposed floor plan for the renovated technical services departments on the first floor of the Scott Library and a document explaining the proposed design. If you have any questions or comments on the renovation, contact Glenn Cummings (Chair of the Technical Services Renovation Working Committee) or any member of the Renovation Working Committee.

Proposed Floor Plan for Technical Services on 1st Floor of Scott Library (May 2008)

Update on Scott Library 1st Floor Renovations

News and developments will be posted here as they become available. Please check back often for updates.