| Name | Alumni—Case Files |
| Location | Alumni and Advancement Services, Alumni and External Relations (Glendon), faculties, departments, colleges |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, student number, academic history, financial information, employment history, date of birth, gender, marital status, name of spouse, honours and awards, university memberships, communication preference, donation history |
| Uses | To maintain contact with graduates and assist in planning alumni events |
| Users | Advancement Services, Alumni Office, Atkinson College (Student and Alumni Relations), Faculty of Environmental Studies (Student and Alumni Resources), Faculty of Health (Communications and External Relations), Glendon College (Advancement Office, Recruitment and Liaison Office), Information Technology Services, Marketing and Communications, Office of the President, Osgoode Hall Law School (Advancement Office), School of Kinesiology and Health Science, Schulich School of Business (Career Development Centre, External Relations and Alumni Affairs, Student Services and International Services), York University Foundation |
| Individuals in Bank | Students, members of the public |
| Retention & Disposal | Permanent |
| See Also | CPR35 Alumni – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Event Registration and Accommodation Records |
| Location | Office of University Events and Community Relations, Glendon Hospitality Services, units hosting events |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, telephone number, health information, financial information |
| Uses | Documents registration at university events |
| Users | Event Office staff, event organizers |
| Individuals in Bank | Students, faculty, members of the public |
| Retention & Disposal | 3 years after last action, then destroy after Archives review |
| See Also | CPR10 Conferences, Meetings, Symposia, Seminars, Training, Workshops – External Audiences, CPR12 Meetings, Symposia, Seminars, Training, Workshops – Internal Audiences, CPR15 Special Events and CPR18 Visits and Visitors for a full description of the file classes to which this PIB belongs |
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| Name | Photo/Video/Audio Recording Consents |
| Location | Marketing and Communications, Office of University Events and Community Relations, Student Community and Leadership Development, faculties, departments and units |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, email address, telephone number, name of parent or guardian (if under 18) |
| Uses | Documents permission given to reproduce images or audio and video recordings |
| Users | Marketing and Communications Division staff, local managers, supervisors and staff |
| Individuals in Bank | Students, faculty, staff, members of the public |
| Retention & Disposal | 3 years after last action, then destroy after Archives review |
| See Also | CPR20 Communications and Publications for a full description of the file class to which this PIB belongs |
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| Name | Summer Camp Registration |
| Location | Faculty of Science and Engineering, Sport and Recreation York, Office of University Events and Community Relations (York Youth Connection), Faculty of Education |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, date of birth, gender, health information, Ontario Health Card number, emergency contact information |
| Uses | To register children at summer camps |
| Users | Staff at relevant offices |
| Individuals in Bank | Registered children, parents |
| Retention & Disposal | 7 years following the participant's 18th birthday, then destroy |
| See Also | CPR28-05 Camp Participant Case Files for a full description of the file class to which this PIB belongs |
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