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Coordinator, PASS Program

Up to 15 hours/week in Summer @ approx.$16.55/hour 

Up to 10 hours/week in Fall/Winter @ approx. $16.55/hour 

Job Description

The Peer-Assisted Study Sessions (PASS) program involves upper level, academically successful students who facilitate study sessions in historically challenging courses. The PASS program is designed to enrich learning, thereby strengthening students’ study skills and building academic success. PASS sessions focus on the process of learning as opposed to specific course content and are conducted as a formal study session in which students review notes, discuss and practice learning and study strategies and develop organizational skills in order to prepare for exams. Reporting to the Student Success Coordinator, the PASS Coordinator is responsible for supporting the planning, organization, implementation and evaluation of the PASS program.

Organizational Status

This position reports directly to the Student Success Coordinator and works in cooperation with the Heads of Calumet & Stong Colleges, the Director, Student & Academic Services & Strategic Initiative, the Manager, Student Success and Stakeholder Engagement, the Student Success Coordinators, the Administrative & Events Coordinator, PASS Leaders, and student organizations.

Work Performed – Basic Duties and Responsibilities

  • Reviews all Calumet and Stong Colleges materials related to the PASS program
  • Meets with Calumet and Stong Colleges leaders (Heads of Colleges, staff leaders and student leaders) to gain an understanding of the vision and the work currently undertaken within the Colleges
  • Conducts literature searches and environmental scans and writes reports related to PASS program
  • Communicates with college administration and faculty members and attends all Calumet College and Stong College Offices’ team meetings as required
  • Assists in analyzing the effectiveness of the PASS program, e.g., evaluation forms, reflection exercises, etc.
  • Actively participates and contributes to the Colleges social media channels by posting, liking, commenting, on Facebook, Instagram, LinkedIn, and TikTok
  • Maintains and updates a policy and procedures manual related to the PASS program
  • Participates in mandatory training and office orientation
  • Maintains and updates a comprehensive set of records
  • Maintains and updates the content of the PASS webpage
  • Consistently acts as a role model by abiding by the Student Code of Conduct; takes a proactive approach in building a community based on mutual respect, consideration and open-mindedness
  • Attends all training sessions and meetings, unless in direct conflict with a class, including regular update meetings with the Heads of the Colleges.  Informs supervisors of any conflicts well in advance if attendance is not possible
  • Arranges facilities for training, sessions and meetings
  • Coordinates the schedule of the PASS program
  • Develops professional development modules
  • Identifies strengths and weakness of the current PASS program and makes recommendations in order to increase the overall quality of the program
  • Promotes the PASS program
  • Prepares resources for PASS leaders
  • Completes other duties as assigned

Skills and Qualifications

  • A commitment to student engagement, learning and peer mentorship
  • Excellent interpersonal and organizational skills
  • Demonstrated leadership abilities in peer leading situations                                
  • Computing competency with basic spreadsheets (Excel), word processing and knowledge of PowerPoint required
  • Experience in program design or policy planning is an asset
  • Knowledge of WordPress, Survey Monkey, MachForms, Zoom, Microsoft Teams and/or Event Brite (or desire to learn) is an asset
  • Demonstrated participation in and/or knowledge of Student Success Programs at Calumet and Stong Colleges is required
  • Knowledge of York’s services and resources for students and of campus life
  • Excellent communication skills: professional email/phone correspondence, public speaking and presentation proficiency
  • Experience working with people from a variety of backgrounds/cultures
  • Demonstrates an eagerness to learn and take on new initiatives
  • Demonstrates organizational and time management skills
  • Ability and willingness to work both independently and as a member of a team with students, volunteers, staff and faculty
  • Students who are a good fit for this position are approachable, knowledgeable and open to learning about themselves and others. They will show high levels of Emotional Intelligence combined with excellent adaptability and organizational skills

To learn more about the PASS program and our Student Success programs please visit: