Skip to main content Skip to local navigation
Calumet & Stong Colleges
Home » Facilities » Room Bookings

Room Bookings

Eligible users can request space for meetings, events and other activities outside of normal academic activities by contacting the reservation agent responsible for booking those spaces, as per the University’s Policy on the Temporary Use of University Space.

Calumet & Stong Colleges offer 6 meeting and event spaces across both colleges, including 2 rooms in Calumet College and 4 rooms in Stong College. Below you will find room photos, capacities, configurations, and additional details for each space.

On This Page

Who can Book a Space

Internal (York University)

Eligible Users of university space include:

  • Academic Offices, Departments and Research Centres
  • Administrative Departments and Employee Groups
  • Recognized Student Governments and Student Organizations

External (non-York University)

All external organizations seeking to book space at York University must do so through Accommodation & Conference Services.

How to Book a Space

Please ensure that you have included enough prep time before and after your event for set-up, clean-up and organizing the tables and chairs.

Option 1.

York University Room Booking

Use the centralized York University room booking form to request rooms across the university, including spaces Calumet & Stong Colleges.

Best for: University-wide room requests

Access YU Room Booking Form
Option 2.

CCSC Room Booking Form

Student clubs affiliated with the Faculty of Health and its colleges may use the CCSC Room Booking Form to request meeting and event spaces at Calumet & Stong Colleges.

Best for: Faculty of Health-affiliated student clubs

Access CCSC Room Booking Form

Cancellations

If your event is cancelled, please contact our office immediately ccscbook@yorku.ca.

Room keys can be picked up from Room 202 Calumet College.

Please review the following instructions to ensure keys are collected and returned on time.

1. Pick Up Keys in Advance

Should your meeting or event be scheduled prior to 9:00 AM, you must obtain the room key the day before by 4:00 PM.

2. Sign Out Your Key

The designated representative must sign out the key with Office of the College Head staff.

3. Return Keys After Your Event

Return room keys immediately after your meeting or event.
If your event ends outside regular business hours, place the key in the dropbox right beside the Room 202 Calumet College.

4. Access Rooms with Lockboxes (If Applicable)

Some rooms have a lockbox attached to the door handle containing the room key. Team Leaders and Work/Study students can obtain the access code from the admin staff.

Click Here to Place Service Requests

  • If you require the room set up to be different than the default configuration, a Service Request will need to be made at your own expense to facilities and the room must be returned to its original state when your event is completed, which may require a separate Service Request.
  • It is the responsibility of the Event Coordinator(s) to ensure the room layout has been returned to its original state.
  • Please ensure that the space is returned back to its original state and tidied before you leave. Do not leave garbage/food behind in the room (on chairs, tables, or floor) and clean out the garbage bin before leaving, if used.
  • If you require additional garbage bags, please make arrangements by contacting Facilities at extension 22401.

Audio/Visual (AV) & Service Requests

A/V equipment availability varies by room. Some spaces, including Room 201 Stong College, Room 214 and 221 Calumet College, are equipped with computers, projectors, and screens. Please check the details for your selected room to confirm which equipment is available.

If you require additional equipment, submit a separate ITC request by following the steps below.

Steps to Order A/V Equipment:

  1. Receive event permit from Temporary Use of University Space (TUUS).
  2. Forward permit with your request for equipment via email to ithelp@yorku.ca.
  3. Equipment must be ordered 7 days in advance of event.

A/V Equipment Support:

Issues with A/V equipment on the day of your event should be directed to ITC ext. 55065.

  • The Event Coordinator is responsible with providing catering through the list of vendors approved by York University.
  • Catering orders need to be placed by the Event Coordinator(s) at their own expense.
  • List of On-Campus Caterers
  • Bake Sales and Potlucks

Available Spaces at CCSC

Seats: 20-25

Configuration: Committee Meeting

Seat Type: Committee tables, chairs

A/V Equipment: Computer, Projector, Screen

Seats: 20-25

Configuration: Committee Meeting

Seat Type: Committee tables, chairs, 6 couches, 8 lounge chairs

A/V Equipment: See A/V equipment request instructions

Seats: 12

Configuration: Committee Meeting

Seat Type: Tables and chairs

A/V Equipment: See A/V equipment request instructions

Seats: 20-30

Configuration: Workshop-Style

Seat Type: Tables, chairs, couches, and lounge chairs

A/V Equipment: Computer, Projector, Screen

Seats: 10–15

Configuration: Committee Meeting

Seat Type: Table and chairs

A/V Equipment: See A/V equipment request instructions

Seats: 14

Configuration: Committee Meeting

Seat Type: Committee tables, chairs

A/V Equipment: Computer, Projector, Screen

Other Campus Space Options

  • University-Wide Room Bookings
    Temporary Use of University Space (TUUS) to submit a request for university spaces.
  • Student Centre Corporation (YUSC)
    The Student Centre Corporation (YUSC) provides meeting space for clubs that are SCLD-ratified.
  • Informal Spaces for Small Groups
    For smaller gatherings of fewer than 10 people, consider informal campus spaces such as the Scott Library Collaboratory or Winters College Dining Hall.

Need More Information?

If you have any questions or need further information, please email us at ccscbook@yorku.ca or visit Calumet College 202.