Petition to alter the Course Repeat Policy

If you are using one the Generative AI tools (Chat GPT, Claude, Llama, Gemini, etc.) to help create your letter:

1. You should NOT submit what is produced without editing it;

2. You need to ADD the details specific to your case. The committee needs to know dates and circumstances, and it needs to hear YOUR voice;

3. Petition letters lacking the necessary details will lead to unsuccessful petitions – while you can use LLMs to help create a draft, they should only be used as a tool to get you started.

A petition is a formal written request submitted by the student to waive a Faculty’s academic regulation, degree requirement or academic deadline. Before initiating a petition, you are advised to review the University and Faculty rules and regulations in the Undergraduate Calendar.

Considering a petition or appeal? We encourage you to speak to an academic advisor.

A Petition to Alter the Course Repeat Policy is a formal request to alter the application of section 4.2 of the Senate Academic Forgiveness Policy.

In other words, it is a request to use a different course attempt in the calculation of GPA than the one used as per the regular policy.

Personal Statement(s): You will be prompted to explain your hardship and its impact on the course in question, as well as to submit documentation that supports your explanation.

Supporting Documentation:

You will also need to submit a Course Performance Summary for two attempts at the course:

(1) The attempt that is currently counted in your averages and credits, and

(2) The attempt you wish to have included in your averages and credits, instead.

While there is no specific deadline, you should submit the petition as early as possible in case the outcome affects your enrolment plan. Note that the Petitions Committee only meets once per month, from August to June.

Your petition will be reviewed by Academic Services for completion and then anonymized and sent to the Petitions Committee for a decision.

Only completed petitions will be forwarded to the Committee.

The Petitions Committee meets once a month, from August-June.

You will receive a decision letter by e-mail, normally within two weeks of the Committee meeting.

Your petition could be:

Granted, and the course of your choice will be used in your GPA calculation.
Refused. The Course Repeat Policy will be applied as usual.

It is highly recommended that you prepare your responses in a word processor and copy/paste them into the form. Note that you can save your progress and resume later if you need time to write your responses or gather documentation.

Submit Your Petition

Do you have a quick question that you would like an immediate answer to? Check out our FAQ page!