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Zoom @ YorkU & Managed Videoconferencing

Service Note: When making Zoom Recordings:

  1. Be aware that processing time is dependent on the computer (e.g. a 1 hour recording can take 20 minutes of processing time at the end)
  2. Consider making several shorter videos instead of one long video
  3. Make some test recordings before your recording session to be familiar with the steps and processing time

Zoom at YorkU unifies cloud video conferencing for simple meetings, study groups and online learning into one easy-to-use platform.

All York University Faculty and Staff are eligible for licensed accounts! Sign up for yours simply by logging in with your Passport York information. Faculty and staff can host meetings of up to 300 participants for an unlimited duration, complete with screen sharing, video recording and a host of other collaboration features. At this time, students can host 1-to-1 meetings for an unlimited duration with the same features*.

Zoom reference documentation:


Users are able to log in securely with their Passport York credentials by visiting The Zoom @ York U service does not store any personal information beyond name, email address (which serves as the user account) and company name. Your Passport York credentials are never shared with the service.

The meeting transmission data (audio, video, and content) and metadata are encrypted from end to end using the AES 256bit encryption algorithm and TLS tunneling as they connect to and travel through the Zoom cloud servers which are outside of the York network.

Meeting hosts are able to record locally to their personal device, and can grant other meeting participants the ability to record in meeting, though this feature is not available by default. Participants are audibly alerted to active recording in meetings, and visually by the red record icon in the top left of the Zoom window.

Cloud Recording is now also available to Faculty and Staff. This feature will allow meeting hosts to opt for recording their meetings and having them automatically uploaded onto the Zoom cloud servers. These servers are external to the York network. The viewing of these files is limited to those who are members of York’s account and who have received a meeting link from the meeting host. Files cannot be downloaded unless the meeting host grants users the ability to do so. The files will by default be kept for 30 days before they are deleted, and can be removed at anytime before then by the meeting host.

For more information on Zoom@YorkU Privacy and Security, please visit Zoom Privacy and Security Guidance

How do I get it?

Eligibility: Full time active Faculty and Staff

Go to:

Users can log in with their Passport York accounts by visiting and clicking “sign in”. Currently your account will automatically be created by the system and assigned a Pro license.