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TechLibrary - Laptop Lending Policy

Liability

The patron agrees to assume all legal liability for the cost of repair or replacement in the event of loss due to theft, damage, negligence or misuse. University Information Technology (UIT) will not assume responsibility for lost files due to viruses, hardware failure and network interruptions. Any file(s) copied or downloaded will be automatically removed and cannot be recovered after reboot/restart.

Eligibility

All York University students, faculty and staff with a valid York University Library card may borrow a laptop. Patrons must be in good standing with the Library – users must have no outstanding fines or liabilities over $20. The tech library requires this information to help prevent laptop theft.

Limits

Each patron will be permitted to borrow one laptop at a time.

Availability

Laptops will be made available on a first‐come, first‐serve basis at the UIT Service Desk (136 Campus Walk).

Loan Period:

  • The loan period for a laptop is six hours. Laptops are due thirty minutes before the UIT Service Desk closes.

Laptop Agreement Form

When first‐time users sign out a laptop, they will be required to read and sign a “York University TechLibrary Laptop Agreement form.” The form will be kept on file for future reference as required.

Renewals

Laptops may be borrowed for up to six hours at a time. At the end of the loan period, the patron must bring the laptop back to the UIT Service Desk in person. Patrons will be permitted to re‐check out the same laptop (a maximum of one time) if there are no other patrons waiting for a laptop.

Advance Booking

Holds or advance bookings are not available

Fines

Overdue fines of $10 per hour (up to a maximum of $500) will start to accrue at the due time. Fines for the full hour will apply even if the laptop is less than an hour late and borrowing privileges will be suspended.

Replacement and Damage Fines

The patron assumes full financial responsibility.

Lost Laptops: Borrowing privileges will be suspended and a replacement charge of $1,200 will be levied.

Damaged Laptops: borrowing privileges will be suspended and a repair fee will be levied. Any laptop equipment malfunctions should be reported immediately to UIT Service Desk staff.

Returns

Laptops must be returned in‐person at the UIT Service Desk (136 Campus Walk). Patrons will be required to wait a couple of minutes while staff check that the laptop and accessories have been returned in working order.