Executive Committee

From section 6.1 of the rules and procedures of council, updated April 2021.

In discharging its functions the Committee shall:  

1. Co-ordinate the work of the Council and its committees by:

1.a. Directing the flow of Council business including, where appropriate, referring matters to Council committees;

1.b. Maintaining oversight of the work of Council committees;

1.c. Scheduling the agenda of the Council and approving all matters going before the Council.

2. Advise and make recommendations to the Council on all matters pertaining to:  

2.a. The organization of the Council and its committees;

2.b. The organization and function of academic governance in the Faculty.

3. Authorize altering the order of business for any meeting of the Council, provided that the order to be followed is shown on the Notice of Meeting.

4. Be responsible for the nomination and elections of officers of the Council, members of Council committees, and Faculty representatives on Senate and Senate Committees; regulate the election of students, contract faculty members and CUPE Unit 1 Teaching Assistants, and Professional and Managerial Staff (CPMs) and members of the Faculty support staff (YUSA) to the Council; delegate the nomination and elections to a sub-committee and/or Council staff;  

5. Periodically review the Rules and Procedures and governance structure of the Council or its committee system, and recommend amendments to the above for the approval of the Council; 

6. In the case of the absence or illness of the Chair and the Vice-Chair, appoint one of the members of the Council to act as Chair pro tempore and for such period the member so appointed shall act as, and have all the powers of, the Chair; 

7. Serve as a summer authority following Senate practice, and act on behalf of the Council from the last meeting of the Council in the spring, to the first meeting of the Council in the fall; 

8. Establish special committees to deal with matters of general concern that do not fall within the accepted area of jurisdiction of an existing committee, with the approval of the Council; perform oversight and report to the Council on the creation of ad hoc sub-committees by Council committees. When such special or ad-hoc committees are formed regularly, consider recommending that they be approved as committees of the Council or sub-committees of a committee of Council;  

9. Negotiate with the President the procedures for Decanal searches in the Faculty.