Skip to main content Skip to local navigation
Home » Data & Analytics Governance

Data & Analytics Governance

York University's Data and Analytics Governance team is responsible for outlining institutional standards and policies regarding data, and managing a system of decision rights and accountabilities for information-related processes. Data Governance standardizes how data is defined, produced, used, stored, and destroyed.

Data Governance Vision

York University’s data assets serve as trusted sources of intelligence that impel the institution toward service excellence within its community.

Data Governance Mission

Implement enterprise-wide data protocols to reinforce data quality, literacy and utilization, and protect data security and privacy.

Data Governance Benefits

York’s Institutional Data and Analytics Governance is an ongoing, collaborative effort that will help strengthen data access, data integrity, and data security for York's students, faculty, and staff. As part of this process, common data definitions, principled data access rights, and data quality improvements will enable and enhance institutional effectiveness and data-informed decision making at York University.

Decision Rights and Accountabilities

The data governance framework includes processes, roles (Data Trustee, Data Steward, Data Custodian), responsibilities, committees, and working groups. These are key to managing data as an institutional asset.

Principled Access Rights

Through policies, frameworks, and processes, formalized and automated access rights will be developed.

Common Data Definitions

Institutional definitions will be developed. These will be housed in York's institutional data catalogue, the Data Cookbook.

Improved Data Quality

Through policies and frameworks, and in collaboration with data management, data quality will be assessed, improved, and monitored.

Expanded Data Literacy

To improve our community's data capacity, data literacy courses and programs will be developed.

Institutional Data Hub

In order to make data more accessible to our community, OIPA's Data Hub will be used as the institutional repository of data at York University.

Data Governance at a Glance


Data domains


Data sub-domains


Data governance committees


Faculties and units involved in data governance committees

Actualizing the University Academic Plan

The 2020-2025 University Academic Plan (UAP) guides data governance and all related decisions and activities. Actualizing York’s University Academic Plan requires data governance standards that support how data is defined, produced, used, stored, and destroyed.

Data Governance and Data Management

Data governance establishes policies and procedures around data, while data management enacts those policies and procedures to compile and use data for decision-making.

Data GovernanceData Management
SummaryOutlines institutional standards and policies regarding data, and manages a system of decision rights and accountabilities for information-related processes. Creates and implements architectures and processes that manage the full data lifecycle needs of York University.
Examples - Data stewardship
- Data quality: policies, requirements, rules, standards
- Metadata management (Data Cookbook): data glossary, technical metadata
- Data security, privacy, and compliance: policies, data classifications, guidelines on data usage, and retention, archival, and disposal of data

...and more
- Data architecture
- Data quality: processes, assessments, cleansing
- Principal and Reference data management
- Data security
- Data integration and extraction
- Data warehouses
- Data operations

...and more
Department(s)- The Office of Institutional Planning and Analysis (OIPA)
- Trustees, Stewards, and Custodians
- University Information Technology (UIT)
- Various units and Faculties
Committees- Data Trusteeship Committee
- Data Stewardship Committee
- Data & Architecture Committee
- Data Management Working Group

Engaging with Our Community

Data governance is a team effort. In order to realize our highlighted benefits, we will need to collaborate with departments, faculties, and community members across York. Key partners include core members of data governance, data management, information security, privacy and legal, and the SSRP. Ongoing components key to actualizing the Data Governance Policy include the Data Dictionary, the Data and Analytics Community of Engagement, the Institutional Data Quality Program, and data sharing.

Methods of engagement with our community include:

  1. Presentations to committees, councils, and working groups
  2. Feedback sessions
  3. Website feedback forms
  4. Annual newsletters
  5. Stories "in-action"
  6. YFile articles
  7. YU Learn modules

Get Involved

To get involved with Data Governance at York University or to submit a request, click on the following links.