Student Update #7: Completion of Courses and Finalization of Grades

Student Update #7: Completion of Courses and Finalization of Grades

We're providing this update on further options for course completion that have just been approved by Senate Executive, and we hope these additional accommodations will help with your decision-making. We will continue to do our best to provide help and clarity on finishing your term. The new course completion resources website has more details and explanations of all these options.

Additional flexibility in choosing assessed grades

For students in courses that are continuing:

Students considering the option to take their current grade as their final grade (an assessed grade) now have additional options, if less than 70% of their course work has been completed and graded. 

  1. If students have 60% of their course work completed and graded, instructors have been provided the option to reweight assignments to meet the 70% threshold. Students should confirm with their instructors whether this has occurred. For an example, please refer to the course completion resources website  for more details.
  2. If students are below the 70% threshold of completed and graded course work, they may request an assessed grade due to exceptional circumstances that would mean you wouldn’t be able to complete your coursework during a remediation period if it is after the end of term. A few examples of exceptional circumstances include the following:
    - Expiring study permit/visa for international and exchange students;
    - Students graduating in the spring;
    - Students with inflexible study or employment start dates 

Please note, exceptional circumstances are not limited to the above examples. Reach out to your instructor with information about your personal situation and reasons and instructors will evaluate requests on a case-by-case basis. If you encounter any difficulties, please contact your associate dean of students. 

For students in suspended courses:

The above options will all be available once courses resume and will be part of the remediation planning. Details will be shared about deadlines once the labour disruption has ended. We encourage you to do what you can to review materials and complete assignments so that you have an easier time completing courses once the disruption is over.

Extensions for course withdrawals

For all students, whether your course is continuing or suspended, the deadline to drop a course (course withdrawal) has been extended. You will be able to drop a class as late as the last day of the course completion (remediation) period, which will be scheduled once the labour disruption ends. This also now includes all full-year (Y) term courses.

Updates on the summer term

The start of the full summer term (SU) will be delayed to May 21, 2024 and the term will end on August 14, 2024. The exam period will run from August 16 to 23, 2024. The list of course offerings for the SU session will be available on the York Courses website in the coming weeks. Students will be notified when the updated offerings become available.

As shared previously, the first summer term (S1), which runs from May to June, will proceed on the original schedule and will start on May 6, 2024. The list of available summer courses can now be found on the York Courses website.

Understanding course completion options and eligibility

We understand that you are considering a number of choices to help you complete your courses. To support your decision-making, we have launched and will continue to update our Course Completion Resources page to help you comprehend the different accommodations, things to consider, your next steps and frequently asked questions about each option.

To help you determine eligibility for course completion options, use the interactive tools on our Course Completion Navigator, which helps you navigate the assessed grades and pass/fail grading options. We will continue to update resources to keep you informed. 

If you still have outstanding questions, we encourage you to continue reaching out to Resources and FAQs are added and updated to provide additional clarification where needed. Your feedback plays a crucial role in this. We will be in touch with any updates and more details. 

Our various student services remain available to support you and if you need personal help, we encourage you to access well-being resources.