To ensure the health and safety of the York University community when on-campus, non-instructional in-person events held by the Institution need to be given careful consideration. In addition to adherence to a pre-approved safety plan that is aligned with applicable provincial and Toronto Public Health regulations governing various types of spaces and activities, event plans should be supported by a rationale as to why they need to take place in-person as opposed to virtually. These guidelines are only considered for on-campus activities as the university does not oversee or authorize off-campus activities for student organizations that are not New Student Orientation programs or Sport Club-related. It is recommended that organizers consult with Risk
Management for any off-campus event queries/concerns.
The existing Temporary Use of University Space (TUUS) Office and process will be leveraged to facilitate the review and approval of requests to hold in-person events on-campus. These guidelines outline the principles and processes that are to be followed in submitting event requests to TUUS.
These parameters are subject to change and may be amended in accordance with evolving public health directives and university protocols around COVID-19.
The TUUS procedure and process has also temporarily been expanded to cover all University spaces, including those that are formally allocated to a Faculty, department, research unit, college or group, and normally administered by that area if the use falls into an Event or Special Event definition and is not already covered by an EPG-approved plan (i.e. Athletics and Recreation, AMPD, Housing and Residence Life).
There are a number of outdoor spaces at the Keele and Glendon Campuses that are available to the community for outdoor events, please visit the outdoor space page for more information.
Please note a minimum of ten (10) business days is needed for processing. The processing timeline will be determined by the event complexity, details provided and completeness of the application.
For inquiries regarding space at Glendon, please contact Réserve Glendon.