Before submitting a Temporary Use of University Space (TUUS) Application, ensure you have booked space via the YU Room Request Form or with the local reservation agent. The YU Room Request Form will indicate if a TUUS Application is needed.
Applications are processed in accordance with the TUUS Regulation, which is a minimum of 10 business days (no weekends, holidays, or university closure periods). The average event requires at least 15 business days for processing and consultation. Events can take from 30-90 business days depending on details and logistics. Events that do not adhere to the processing timelines will be denied. Please refer to the Regulation for guidance. Example event that would fit 10 business days: this event requires no services (i.e. IT, furniture setup), involves no food and is closed to members of the RSO or Dept/Faculty/Staff group.
Note: applications with insufficient processing time may be denied.
Helpful tips:
- Ensure that all questions on the application are completed and there are no TBC notes as TUUS will not be able to process incomplete applications.
- All applications need to have signing authority approval. For RSOs, the signing authority must be registered with SCLD.
- A program with a schedule helps with processing.
- If you are using a lobby or outdoor space please attach a layout for the event to the TUUS application.
- If you are using an off-campus caterer, connect with Food Services in advance of submitting a TUUS application to confirm requirements (i.e. insurance, green pass, etc.).
Guidelines
Forms
- Step 1: YU Room Request Form
- Step 2: Temporary Use of University Space Application Mach Form
- Bake Sale Guidelines and Potluck Application
- Application for BBQ Permit
Reserve Audio Visual Equipment
All university employees can reserve AV Equipment or services through York's Classroom Equipment Ordering system. Services include:
- Equipment for use in a classroom
- Order/activate built-in equipment available in a lecture hall
- Request audio and video streaming
- Request technical support for equipment you have ordered
Submitting a Service Request
All university employees can submit a Service Request through York's Maximo system.
Services include:
- Event Set-up (ie. Tables, Chairs, Picnic Tables)
- Custodial Services (ie. Cleaning before, during and after an event)
- Security Personnel Request
- Signage Creation
- Generic Service Requests