Recognized Student Organizations include student government, club or organizations recognized by Student Community and Leadership Development.
Before submitting a Temporary Use of University Space (TUUS) Application, ensure you have booked space via the YU Room Request Form or with the local reservation agent. The YU Room Request Form will indicate if a TUUS Application is needed.
Applications are processed in accordance with the TUUS Regulation, which is a minimum of 10 business days (no weekends, holidays, or university closure periods). The average event requires at least 15 business days for processing and consultation. Events can take from 30-90 business days depending on details and logistics. Events that do not adhere to the processing timelines will be denied. Please refer to the Regulation for guidance. Example event that would fit 10 business days: this event requires no services (i.e. IT, furniture setup), involves no food and is closed to members of the RSO or Dept/Faculty/Staff group.
Note: applications with insufficient processing time may be denied.
Helpful tips:
- Ensure that all questions on the application are completed and there are no TBC/TBD notes as TUUS will not be able to process incomplete applications.
- All applications need to have signing authority approval. For RSOs, the signing authority must be registered with SCLD.
- A program with a schedule helps with processing.
- If you are using a lobby or outdoor space please attach a layout for the event to the TUUS application.
- If you are using an off-campus caterer, connect with Food Services in advance of submitting a TUUS application to confirm requirements (i.e. insurance, green pass, etc.).
Forms
- Step 1: YU Room Request Form
- Step 2: Temporary Use of University Space Application Mach Form
- Bake Sale Guidelines and Application
- Application for BBQ Permit
Reserving Audio Visual Equipment and Submitting Service Requests
- To arrange for the submission of a Service or A/V Request (once you receive your room booking confirmation from the reservation agent) please contact Charmaine Mohamed from SCLD (cmohamed@yorku.ca)