Vacancy: BioCAM4 Project Coordinator

The BioCAM4 consortium (University-Based, International Research Project) seeks a Project Coordinator to support the next phase of a large, multi-partner, international research project funded through a competitive NFRF-I grant. This role is central to ensuring strong governance, coordination, transparent communication, training, and effective delegation across a complex international project structure.

The Project Coordinator works at the Dahdaleh Institute for Global Health Research, York University, and will be working closely with the Principal Investigator (PI), project co-leads, and institutional partners to ensure that planning, operations, reporting, and communications are executed to a high professional standard.

1. Qualifications & Professional Experience

• Degree and/or formal certification in Project Management, Research Administration, or a related field.
• Demonstrated experience managing externally funded research grants in a university or research institute setting.
• Proven expertise in project operations, including the design and use of task planning, tracking, and reporting systems for complex, multi-stream projects.
• Strong experience with governance processes, including:
• Preparing agendas and agenda packages
• Running formal meetings
• Taking and circulating minutes
• Maintaining systematic and accessible records
• Demonstrated experience in budget oversight, expenditure tracking, and liaison with university research accounting and grant management offices.
• Outstanding written and verbal communication skills, including:
• Professional email etiquette and communication norms
• Clear, timely confirmation of actions and deliverables
• Experience communicating in cross-cultural and international contexts
• Experience supervising, coordinating, and training assistants or junior staff, processing their hourly work sheets, with reporting lines to the Principal Investigator.
• Demonstrated experience in event planning and delivery, including workshops, public-facing webinars and events, and partner-facing meetings, with post-event reporting.
• The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment. York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
• Early-career candidates are encouraged to apply.

2. Professional Qualities & Ways of Working
We are seeking a candidate who demonstrates:

• A strong commitment to clarity, transparency, and reliability and collaboration in project coordination and communication.
• Comfort working within clear governance structures, including defined roles, approvals, and reporting lines.
• A proactive approach to task planning and confirmation, ensuring that work is trackable, completed as expected, and reported.
• Ability to support trust-based delegation by maintaining systems that reduce ambiguity and unnecessary follow-up.
• Demonstrated capacity to work collaboratively with an international, interdisciplinary team across time zones, and with adaptability to culturally appropriate communication norms.
• Demonstrated excellence in professional written and verbal communication, including email etiquette, clarity of roles and forms of address, responsiveness, and judgment in high-level internal and external correspondence with academic, institutional, and international partners.
• Interest in mentoring and supporting early-career staff through clear processes, modeling best practices, and skill transfer.
• Adaptability and sound judgment in prioritizing tasks within a complex, evolving project environment.
• Willingness to learn, refine systems, and contribute to continuous improvement as the project matures.

3. Responsibilities
The Project Coordinator will:

• Work closely with the PI and consortium co-leads and partners to facilitate internal governance meetings (e.g., Executive Board, Annual Meetings, Work Package meetings), including preparation of agendas, documentation, minutes, and follow-up tracking.
• Design, implement, and maintain project-wide task planning and tracking systems, and oversee task-specific workflows with PI approval.
• Support the development and implementation of strategic plans, milestones, and timelines for the BioCAM4 project.
• Provide operational and strategic support to Work Packages focused on:
• Knowledge mobilization, dissemination, and communications
• Project management, governance, and budget oversight
• Liaise with the Dahdaleh Institute and York University administrative units (finance, research ethics, data management) to ensure smooth project administration.
• Support the planning and delivery of consortium events (e.g., workshops, webinars, conferences), including coordination with partners and post-event reporting.
• Recruit, train, and supervise assistants and consultants, ensuring clear delegation, expectations, and accountability.
• Participate in selected Canada-based or international workshops and events as needed either in online or in-person format (travel expenses, if applicable, are covered by the project).
• Assist the PI and co-leads in preparing high-quality reports to the funder and other required project documentation.
• Support medium- and long-term collaborative opportunities with select project partners.

Preferred Start Date: June 1^st, 2026
 
Hours of work: Full-time, 35 hours per week
 
Duration: 1 year (three-month probationary period), with the possibility of extension for a second year pending satisfactory performance
 
Location: The position is based at York University (Toronto), and a workspace will be provided.
 
Compensation: The anticipated starting salary for this position will depend on the successful candidate’s skills and qualifications. The anticipated hiring range is between $40,000 to $45,000 per annum.
 
How to Apply: Please submit 1) a cover letter, 2) a resume, and 3) the names and contact information of two referees here.
 
Deadline: May 22, 2026 at 11:59 p.m. ET
 
If you have any questions about this position, please contact Dr. Idil Boran, iboran@yorku.ca
 
 
 
 

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