Use of Space & Tabling

SCLD will reserve one table and two chairs for use by the applicant subject to the following conditions:

1. Tables and chairs must be picked up from 144A Central Square (next to Scott Religious Centre) and carried to the designated location by the signing authority or table staff. Tables are not to be left unattended at any time.
2. Tables in Vari Hall must be located against one of the north quadrants of the Rotunda that face the Commons
3. All tables and chairs must be returned to 144A Central Square (next to Scott Religious Centre) by the specified time. Groups must place the table inside the room and sign-off with an SCLD staff member at the end of every tabling shift. Groups failing to return their tables and chairs may be denied future use of space.
4. Groups are not permitted to move table locations once application has been approved without the permission of SCLD.
5. Tables are to be used for the dissemination of information, club promotion, membership recruitment, and fundraising.
6. Cultural and larger events will be recommended to be held in the East Bear Pit area, otherwise a regular tabling location will be provided.
7. Sound amplification is not permitted during regular tabling hours (including musical instruments)
8. The centralized administrative needs of the University take precedence over any booking for use of space. As such, these bookings are subject to cancellation without notice.
9. Users are asked to respect their proximity to the Library, walkways, and classroom spaces.
10. Groups must comply with the University's food and alcohol policies, non-smoking policies, fire and safety requirements etc.
11. All groups/organizations must, at all times, maintain a clean, orderly and informative environment when using space. Adhesive tape must not be used on the walls or windows; hooks, magnets and string are recommended. No adhesives are permitted on wooden, drywall or glass surfaces.
12. We require 24 hours notice for cancellation; groups failing to show up may be denied future use of space.
13. Organizations must respect the fact that there will be other groups tabling around them and therefore can not disturb or otherwise take away from what other groups are promoting by their actions. The aim of all groups tabling must be to create a peaceful atmosphere for everyone and not interfere with what another group is doing as long as it does not violate any policies or procedures
14. Groups must stay within their designated tabling space. Members are not permitted to utilize the hallway space around and/or in front of their table.
15. Clubs may not book space on behalf of other organizations
16. Use of Popcorn Machines is only permitted in the Central Square locations
17. Violations of tabling rules and regulations will result in organizations losing tabling privileges.  All violations including cancellation without notice, table abandonment, and late pickup/return will be recorded and used when determining suspension/removal of privileges.

Tabling guidelines are subject to change.