The Broader Public Sector (BPS) Procurement Directive and the University’s Procurement Policy require the University to follow a competitive procurement process when purchasing goods or services over a certain value. In most cases, purchases valued over $25k require at least three quotes to be collected and reviewed and purchases valued over $50k must follow a competitive bid process (to be guided by Strategic Procurement Services).
An exception to (1) the collection of multiple quotes or (2) the competitive bid process are provided in two circumstances:
- An emergency: a delay to purchasing could result in (1) danger to life, (2) damage to property, or (3) disruption to essential services.
- Competitive bids/quotes are not feasible or practical: it is not feasible or practical to collect multiple quotes or follow the competitive bid process
The steps to follow under each of these circumstances are included below: