Sm@rtBuy is York University's online marketplace that provides users with a one-stop-shop to save time and money when making purchases. Our Sm@rtBuy vendors provide a wide range of goods and services and offer competitive pricing and discounts to our community members.
Two types of purchases can be made in Sm@rtBuy:
(1) Catalogue purchase, any item listed for sale in Sm@rtBuy (the Sm@rtBuy Catalogue); or
(2) Non-Catalogue purchase, any item sold by a Sm@rtBuy Vendor, but not listed for sale in Sm@rtBuy (the Sm@rtBuy Catalogue).
To purchase goods or services in Sm@rtBuy follow the steps below.
1. BEFORE PURCHASE
Catalogue items: Search for the item(s) you wish to purchase and add them to your cart.
Non-catalogue items: Complete a Non-catalogue form in Sm@rtBuy.
More information about how to purchase in Sm@rtBuy including training, workflows and FAQs can be found on the Sm@rtBuy website.
Your purchase will automatically move into the appropriate workflow for approval.
Once approved, a Purchase Order will automatically be issued to the Vendor.
3. AFTER RECEIPT OF GOODS OR SERVICES
For purchases valued over $5,000, you will need to "receive" the goods in Sm@rtBuy before the invoice can be paid.
In most cases an electronic invoice will be sent directly to Accounts Payable via Sm@rtBuy.
If you receive a 'hard copy' Sm@rtBuy invoice, forward it to Accounts Payable (firstname.lastname@example.org).
Tip: Sm@rtBuy invoices and Purchase Orders can be identified because the invoice number starts with I000 and the Purchase Order number starts with a "P".