Skip to main content
Purchasing Card (PCard)

The Purchasing Card (PCard) is a convenient and efficient method of acquiring low value goods and services directly from vendors; including York's Vendors of Record. PCard use reduces reliance on Purchase Orders, creates fewer invoices, and expedites vendor payment.

The PCard is to be used strictly and solely for the procurement of goods and services that are required to conduct York University business. Inappropriate use of the PCard is treated very seriously as cardholders are expected to act with strict prudence and professionalism with respect to its use. Misuse could result in the immediate and irrevocable forfeiture of the PCard and/or disciplinary action.

Transaction limits are set by the Purchasing Card Program Manager based on department/unit purchasing trends which have been justified via the Cardholder Profile Application form. The splitting of transactions in order to circumvent these limits is not allowed.  Changes to spending limits, card cancellation, replacement of lost or stolen Cards, or changes to a cardholder's profile are initiated through the PCard Change Request Form which is submitted to the Director, Procurement Services by the designated department spending authority.

Participants of the PCard Program have predefined roles and responsibilities that they agree to when they apply for a York University Purchasing Card. To understand the responsibilities of each of these roles, click the links below.

Cardholder
Unit/Department PCard Coordinator
Transaction Approver