The process by which faculty, instructors and staff make changes to their banking information for payroll deposits and expense reimbursements through HR Self Serve.
This change eliminates a separate manual form, reduces administrative effort resulting in simpler and faster expense reimbursements. It allows for the convenience and benefit of updating banking information for payroll deposits and expense reimbursements in a single process, and transferring that information provided securely and electronically on a nightly basis to the Finance system. Employees will no longer be required to transmit their banking information by email, but rather in a secure manner, through HR Self Serve which is accessed using their Passport York login credentials. The elimination of manual forms reduces the risk of error and reduces the time required to update banking information in the Finance system.
Faculty, instructors and staff who want to make changes to their banking information for payroll deposits and expense reimbursements through HR Self Service.
The new process will be in place beginning September 1st, 2022.
There are two options for support and questions in support of this change. One is to contact HR at hrhelp@yorku.ca or the USC at venreq@yorku.ca.
After September 1, 2022, faculty, instructors and staff who wish to change their banking information for both expense reimbursements and payroll payments can enter their new bank account information in HR Self-Serve. For further instructions, please review the training material available in HR Self-Serve. Need additional help? Contact your manager, local HR rep, and/or hrhelp@yorku.ca.
Yes. This change will not impact you and you do not have to update your account information in HR Self-Serve.
Yes, after September 1, 2022, all expense reimbursements will be paid to the same account as your payroll payments (i.e. the account indicated in HR Self-Serve).
No. As of September, all expense reimbursements will be paid by direct deposit to the account provided to Finance. If you would like to change the bank account to which your expense reimbursements are paid, you can enter your new bank account information in HR Self-Serve.
Retired faculty members who receive expense reimbursements from their PER can update their banking information by contacting the USC at venreq@yorku.ca.