Fiscal 2022-23 Month End Cut-off Schedule
Note: Months marked with an asterisk are subject to change.
MONTH | eREPORTS AVAILABLE | LAST DAY TO SEND JOURNALS TO FINANCE | FINAL eREPORTS FOR THE MONTH |
---|---|---|---|
MAY 2022 | Thurs, May 5, 2022 (Run 1) Tues, May 10, 2022 (Run 2) | Thurs, May 26, 2022 | Wed, June 1, 2022 |
JUNE 2022 | Thurs, June 2, 2022 | Mon, June 27, 2022 | Mon, July 4, 2022 |
JULY 2022 | Tues, July 5, 2022 | Tues, July 26, 2022 | Tues, August 2, 2022 |
AUGUST 2022 | Wed, August 3, 2022 | Fri, August 26, 2022 | Thurs, September 1, 2022 |
SEPTEMBER 2022 | Fri, September 2, 2022 | Tues, September 27, 2022 | Mon, October 3, 2022 |
OCTOBER 2022 | Tues, October 4, 2022 | Thurs, October 27, 2022 | Tues, November 1, 2022 |
NOVEMBER 2022 | Wed, November 2, 2022 | Fri, November 25, 2022 | Thurs, December 1, 2022 |
*DECEMBER 2022 | Fri, December 2, 2022 | Mon, December 29, 2022 | Mon, January 2 2023 |
JANUARY 2023 | Tues, January 3, 2023 | Fri, January 27, 2023 | Wed, February 1, 2023 |
FEBRUARY 2023 | Thurs, February 2, 2023 | Fri, February 24, 2023 | Wed, March 1, 2023 |
*MARCH 2023 | Thurs, March 2, 2023 | Fri, March 17 2023 for Research Related Journals Fri, March 31, 2023 for all other Journals | Fri, April 7, 2023 |
*APRIL 2023 | Mon, April 10, 2023 | Fri, April 28, 2023 | Fri, May 5, 2023 (Run 1) Wed, May 10, 2023 (Run 2) |
Fiscal 2021-2022 Closing Timetable
The year-end for University operations is April 30, 2022. The cut-off dates for submission to Finance are set out below. Please send items listed below to Finance by the cutoff dates to ensure that they are recorded in Fiscal Year 2022.
PROCEDURE | DATE DUE IN FINANCE |
---|---|
March 2022 final reports available on eReports | Friday April 8, 2022 |
April 2022 reports available on eReports | Saturday April 9, 2022 |
APRIL 2022 - RUN 1 CLOSE | |
Paper-based expense claims submitted to Finance for Fiscal Year 2022 | Friday April 15, 2022 |
External Billings (invoice requisitions) | Wednesday April 20, 2022 |
Foreign outgoing wires | Thursday April 21, 2022 |
Purchasing requisitions for orders in Fiscal Year 2022 | Thursday April 21, 2022 |
Accounts Payable invoices including general purchase orders where goods and services have been received | Wednesday April 27, 2022 |
Last day for cash receipts to be deposited (for credit to Fiscal year 2022) | Friday April 29, 2022 |
Expense claims submitted via Concur system to be recorded in Fiscal Year 2022 | Friday April 29, 2022 |
Electronic upload for credit cards | Monday May 2, 2022 |
Budget allocation journals | Friday April 29, 2022 |
Last community journals due in Finance | Friday April 29, 2022 |
April 2022 monthly payroll posted | Monday April 25, 2022 |
April bi-weekly payroll ending April 16, 2022 | Friday April 29, 2022 |
April 2022 Run 1 report on web (refreshed daily) | Friday May 6, 2022 |
APRIL 2022 - RUN 2 CLOSE (ADJUSTMENTS ONLY) | |
Journals for deferral of revenue to the new fiscal year, prepaid expenses, accounts receivables, and accruals will be processed daily until May 10, 2022. Otherwise, Finance approval is required. | Tuesday May 10, 2022 |
April 2022 Run 2 final report on web (refreshed daily) | Wednesday May 11, 2022 |
Account analysis (all balance sheet accounts and selected income/expense accounts) | Thursday May 12, 2022 |
Key Dates to Remember
If you are a Researcher or an Administrator of a CIHR, SSHRC, Canada Research Chair (CRC) or NSERC Grant the dates listed below are key for your financial reporting planning process.
PROCEDURE | DEADLINE DATE |
---|---|
Research reports updated on eReports | Daily |
Submit correcting upload journal entries to Research Accounting | Friday, March 12, 2021 |
Submit supplier original invoices (including payment via cheque, EFT and Wires) | Tuesday, March 23, 2021 |
Submit Claims for Reimbursement (use Concur) | Friday, March 12, 2021 |
2021-2022 grant installments added to cost centre by | Week of April 5, 2021 |
Researchers receive statement (Form 300) as of March 31, 2021 | Tuesday, May 1, 2021 |
Researchers return signed statement (Form 300) to Research Accounting | Friday, May 14, 2021 |