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Financial Calendars

The following calendars provide due dates for various processes throughout the year. Submitting documents in a timely manner is key to ensuring that the financial process continues in an uninterrupted fashion.

Fiscal 2023-24 Month End Cut-off Schedule

Note: Months marked with an asterisk are subject to change.

MAY 2023Friday, May 5, 2023 (Run 1)
Thursday May 11, 2023 (Run 2)
Friday, May 26, 2023Thursday, June 1, 2023
JUNE 2023Friday, June 2, 2023Tuesday, June 27, 2023Tuesday, July 4, 2023
JULY 2023Wednesday, July 5, 2023Wednesday, July 26, 2023Tuesday, August 1, 2023
AUGUST 2023Wednesday, August 2, 2023Monday, August 28, 2023Friday, September 1, 2023
SEPTEMBER 2023Tuesday, September 5, 2023Wednesday, September 27, 2023Monday, October 2, 2023
OCTOBER 2023Tuesday, October 3, 2023Friday, October 27, 2023Wednesday, November 1, 2023
NOVEMBER 2023Thursday, November 2, 2023Monday, November 27, 2023Friday, December 1, 2023
DECEMBER 2023Monday, December 4, 2023Monday, December 18, 2023Thursday, December 21, 2023
JANUARY 2024Wednesday, January 3, 2024Friday, January 26, 2024Thursday, February 1, 2024
FEBRUARY 2024Friday, February 2, 2024Monday, February 26, 2024Friday, March 1, 2024
MARCH 2024Monday, March 4, 2023Monday, March 11, 2024 for Research Related Journals
Monday, April 1, 2024 For All Other Journals
Monday, April 8, 2024
APRIL 2024Tuesday, April 9, 2024Tuesday, April 30, 2024Tuesday May 7, 2024 (Run 1)
Friday, May 10, 2024 (Run 2)

Fiscal 2023-2024 Closing Timetable

The year-end for York University operations is April 30, 2024. The cut-off dates for submission are set out below. Please send items listed below to Finance/USC Departments by the cut-off dates to ensure that they are recorded in Fiscal Year 2024.

March 2024 final reports available on eReportsMonday, April 8
April 2024 reports available on eReportsTuesday, April 7
Paper-based expense claims (international claims) submitted to USC for Fiscal Year 2024Wednesday, April 10
External Billings (invoice requisitions)Thursday, April 18
Foreign outgoing wiresWednesday, April 10
Purchasing requisitions in Fiscal Year 2024 approved in Sm@rtBuy (for commitments to reflect in eReports)Friday, April 19
Last day to accept internally generated paymentsFriday, April 19
Last day to approve invoices in Sm@rtBuyTuesday, April 30 by 5 pm
Last day for cash receipts to be deposited (for credits to Fiscal Year 2024)Tuesday, April 30
Last day to approve expense claims submitted via Concur System to be recorded in Fiscal Year 2024Monday, April 29 by 5 pm
Budget allocation journalsTuesday, April 30
Last community journals due in Finance Department (Run 1)Tuesday, April 30
April 2024 monthly payroll postedThursday, April 25
April bi-weekly payroll ending April 27, 2024Friday, May 3
April 2024 Run 1 report on web (refreshed daily)Tuesday, May 7
Journals for deferral of revenue to the new fiscal year, prepaid
expenses, accounts receivables, and accruals will be processed
daily until May 9, 2024. Otherwise, Finance Department approval
is required.
Thursday, May 9 by 4 pm
April 2024 Run 2 final report on web (refreshed daily)Friday, May 10
Account analysis (all balance sheet accounts and selected income/expense accounts)Thursday May 11 2023

A complete list of year end resources are available here!

Key Dates to Remember

If you are a Researcher or an Administrator of a CIHR, SSHRC, Canada Research Chair (CRC) or NSERC Grant the dates listed below are key for your financial reporting planning process.

Research reports updated on eReportsDaily
Submit correcting upload journal entries to Research AccountingMonday March 11, 2024
Submit supplier original invoices (including payment via cheque, EFT and Wires)Friday March 15, 2024
Submit Claims for Reimbursement (use Concur)Friday March 15, 2024
2022-2023 grant installments added to cost centre byWeek of April 8th, 2024
Researchers receive statement (Form 300) as of March 31, 2023Friday May 17, 2024
Researchers return signed statement (Form 300) to Research AccountingFriday May 31, 2024