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Financial Calendars

The following calendars provide due dates for various processes throughout the year. Submitting documents in a timely manner is key to ensuring that the financial process continues in an uninterrupted fashion.

Fiscal 2024-25 Month End Cut-off Schedule

Note: Months marked with an asterisk are subject to change.

MONTHeREPORTS
AVAILABLE
LAST DAY TO SEND
JOURNALS TO FINANCE
FINAL eREPORTS
FOR THE MONTH
MAY 2024Tuesday, May 7, 2024 (Run 1)
Friday May 10, 2024 (Run 2)
Tuesday, May 28, 2024Monday, June 3, 2024
JUNE 2024Tuesday, June 4, 2024Tuesday, June 25, 2024Tuesday, July 2, 2024
JULY 2024Wednesday, July 3, 2024Friday, July 26, 2024Thursday, August 1, 2024
AUGUST 2024Friday, August 2, 2024Tuesday, August 27, 2024Tuesday, September 3, 2024
SEPTEMBER 2024Wednesday, September 4, 2024Wednesday, September 25, 2024Tuesday, October 1, 2024
OCTOBER 2024Wednesday, October 2, 2024Monday, October 28, 2024Friday, November 1, 2024
NOVEMBER 2024Monday, November 4, 2024Tuesday, November 26, 2024Monday, December 2, 2024
DECEMBER 2024Tuesday, December 3, 2024Tuesday, December 17, 2024Monday, December 23, 2024
JANUARY 2025Thursday, January 2, 2025Tuesday, January 28, 2025Monday, February 3, 2025
FEBRUARY 2025Tuesday, February 4, 2025Tuesday, February 25, 2025Monday, March 3, 2025
MARCH 2025Tuesday, March 4, 2025Monday, March 10, 2025 for Research Related Journals
and
Tuesday, April 1, 2025 For All Other Journals
Monday, April 7, 2025
APRIL 2025Tuesday, April 8, 2025Wednesday, April 30, 2025"Tuesday May 6, 2025 (Run 1);
Friday, May 9, 2025 (Run 2)"

Fiscal 2024-2025 Closing Timetable

The year-end for York University operations is April 30, 2025. The cut-off dates for submission are set out below. Please send items listed below to Finance/USC Departments by the cut-off dates to ensure that they are recorded in Fiscal Year 2025.

PROCEDUREDATE DUE TO FINANCE/USC
March 2025 final reports available on eReportsMonday, April 7
April 2025 reports available on eReportsTuesday, April 8
APRIL 2025 - RUN 1 CLOSE
Paper-based expense claims (international claims) submitted to USC for Fiscal Year 2025Thursday, April 10
Foreign outgoing wiresThursday, April 10
External Billings (invoice requisitions)Friday, April 18
Last day to accept internally generated paymentsFriday, April 18
Purchasing requisitions in Fiscal Year 2025 approved in Sm@rtBuy (for commitments to reflect in eReports)Friday, April 25 by 5 pm
Last day to approve invoices in Sm@rtBuyWednesday, April 30 by 5 pm
Last day for cash receipts to be deposited (for credits to Fiscal Year 2025)Wednesday, April 30
Last day to approve expense claims submitted via Concur System to be recorded in Fiscal Year 2025Tuesday, April 29 by 5 pm
Budget allocation journalsWednesday, April 30
Last community journals due in Finance Department (Run 1)Wednesday, April 30
April 2025 monthly payroll postedFriday, April 25
April bi-weekly payroll ending April 26, 2025Friday, May 2
April 2025 Run 1 report on web (refreshed daily)Tuesday, May 6
APRIL 2025 - RUN 2 CLOSE (ADJUSTMENTS ONLY)
Journals for deferral of revenue to the new fiscal year, prepaid
expenses, accounts receivables, and accruals will be processed
daily until May 8, 2025. Otherwise, Finance Department approval
is required.
Thursday, May 8 by 4 pm
April 2025 Run 2 final report on web (refreshed daily)Friday, May 9
Account analysis (all balance sheet accounts and selected income/expense accounts)Monday, May 12 by 12pm

A complete list of year end resources are available here!

Key Dates to Remember

If you are a Researcher or an Administrator of a CIHR, SSHRC, Canada Research Chair (CRC) or NSERC Grant the dates listed below are key for your financial reporting planning process.

PROCEDUREDEADLINE DATE
Research reports updated on eReportsDaily
Submit correcting upload journal entries to Research AccountingMonday March 11, 2024
Submit supplier original invoices (including payment via cheque, EFT and Wires)Friday March 15, 2024
Submit Claims for Reimbursement (use Concur)Friday March 15, 2024
2022-2023 grant installments added to cost centre byWeek of April 8th, 2024
Researchers receive statement (Form 300) as of March 31, 2023Friday May 17, 2024
Researchers return signed statement (Form 300) to Research AccountingFriday May 31, 2024