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Financial Calendars

Fiscal 2022-23 Month End Cut-off Schedule

Note: Months marked with an asterisk are subject to change.

MONTHeREPORTS
AVAILABLE		LAST DAY TO SEND
JOURNALS TO FINANCE		FINAL eREPORTS
FOR THE MONTH
MAY 2022Thurs, May 5, 2022 (Run 1)
Tues, May 10, 2022 (Run 2)		Thurs, May 26, 2022Wed, June 1, 2022
JUNE 2022Thurs, June 2, 2022Mon, June 27, 2022Mon, July 4, 2022
JULY 2022Tues, July 5, 2022Tues, July 26, 2022Tues, August 2, 2022
AUGUST 2022Wed, August 3, 2022Fri, August 26, 2022Thurs, September 1, 2022
SEPTEMBER 2022Fri, September 2, 2022Tues, September 27, 2022Mon, October 3, 2022
OCTOBER 2022Tues, October 4, 2022Thurs, October 27, 2022Tues, November 1, 2022
NOVEMBER 2022Wed, November 2, 2022Fri, November 25, 2022Thurs, December 1, 2022
*DECEMBER 2022Fri, December 2, 2022Mon, December 29, 2022Mon, January 2 2023
JANUARY 2023Tues, January 3, 2023Fri, January 27, 2023Wed, February 1, 2023
FEBRUARY 2023Thurs, February 2, 2023Fri, February 24, 2023Wed, March 1, 2023
*MARCH 2023Thurs, March 2, 2023Fri, March 17 2023 for Research Related Journals
Fri, March 31, 2023 for all other Journals		Fri, April 7, 2023
*APRIL 2023Mon, April 10, 2023Fri, April 28, 2023Fri, May 5, 2023 (Run 1)
Wed, May 10, 2023 (Run 2)

Fiscal 2021-2022 Closing Timetable

The year-end for University operations is April 30, 2022. The cut-off dates for submission to Finance are set out below. Please send items listed below to Finance by the cutoff dates to ensure that they are recorded in Fiscal Year 2022.

PROCEDUREDATE DUE IN
FINANCE
March 2022 final reports available on eReportsFriday April 8, 2022
April 2022 reports available on eReportsSaturday April 9, 2022
APRIL 2022 - RUN 1 CLOSE
Paper-based expense claims submitted to Finance for Fiscal Year 2022Friday April 15, 2022
External Billings (invoice requisitions)Wednesday April 20, 2022
Foreign outgoing wiresThursday April 21, 2022
Purchasing requisitions for orders in Fiscal Year 2022Thursday April 21, 2022
Accounts Payable invoices including general purchase orders where goods and services have been receivedWednesday April 27, 2022
Last day for cash receipts to be deposited (for credit to Fiscal year 2022)Friday April 29, 2022
Expense claims submitted via Concur system to be recorded in Fiscal Year 2022Friday April 29, 2022
Electronic upload for credit cardsMonday May 2, 2022
Budget allocation journalsFriday April 29, 2022
Last community journals due in FinanceFriday April 29, 2022
April 2022 monthly payroll postedMonday April 25, 2022
April bi-weekly payroll ending April 16, 2022Friday April 29, 2022
April 2022 Run 1 report on web (refreshed daily)Friday May 6, 2022
APRIL 2022 - RUN 2 CLOSE (ADJUSTMENTS ONLY)
Journals for deferral of revenue to the new fiscal year, prepaid expenses, accounts receivables, and accruals will be processed daily until May 10, 2022. Otherwise, Finance approval is required.Tuesday May 10, 2022
April 2022 Run 2 final report on web (refreshed daily)Wednesday May 11, 2022
Account analysis (all balance sheet accounts and selected income/expense accounts)Thursday May 12, 2022

Fiscal 2021-2022 Year End Guide for Faculty & Staff (PDF)

Key Dates to Remember

If you are a Researcher or an Administrator of a CIHR, SSHRC, Canada Research Chair (CRC) or NSERC Grant the dates listed below are key for your financial reporting planning process.

PROCEDUREDEADLINE DATE
Research reports updated on eReportsDaily
Submit correcting upload journal entries to Research AccountingFriday, March 12, 2021
Submit supplier original invoices (including payment via cheque, EFT and Wires)Tuesday, March 23, 2021
Submit Claims for Reimbursement (use Concur)Friday, March 12, 2021
2021-2022 grant installments added to cost centre byWeek of April 5, 2021
Researchers receive statement (Form 300) as of March 31, 2021Tuesday, May 1, 2021
Researchers return signed statement (Form 300) to Research AccountingFriday, May 14, 2021

2022-23 SHARP Allocation Schedule (PDF)