Fiscal 2023-24 Month End Cut-off Schedule
Note: Months marked with an asterisk are subject to change.
| MONTH | eREPORTS AVAILABLE | LAST DAY TO SEND JOURNALS TO FINANCE | FINAL eREPORTS FOR THE MONTH |
|---|---|---|---|
| MAY 2023 | Friday, May 5, 2023 (Run 1) Thursday May 11, 2023 (Run 2) | Friday, May 26, 2023 | Thursday, June 1, 2023 |
| JUNE 2023 | Friday, June 2, 2023 | Tuesday, June 27, 2023 | Tuesday, July 4, 2023 |
| JULY 2023 | Wednesday, July 5, 2023 | Wednesday, July 26, 2023 | Tuesday, August 1, 2023 |
| AUGUST 2023 | Wednesday, August 2, 2023 | Monday, August 28, 2023 | Friday, September 1, 2023 |
| SEPTEMBER 2023 | Tuesday, September 5, 2023 | Wednesday, September 27, 2023 | Monday, October 2, 2023 |
| OCTOBER 2023 | Tuesday, October 3, 2023 | Friday, October 27, 2023 | Wednesday, November 1, 2023 |
| NOVEMBER 2023 | Thursday, November 2, 2023 | Monday, November 27, 2023 | Friday, December 1, 2023 |
| *DECEMBER 2023 | Monday, December 4, 2023 | Monday, December 18, 2023 | Tuesday, January 2, 2024 |
| JANUARY 2024 | Wednesday, January 4, 2024 | Friday, January 26, 2024 | Thursday, February 1, 2024 |
| FEBRUARY 2024 | Friday, February 2, 2024 | Monday, February 26, 2024 | Friday, March 1, 2024 |
| *MARCH 2024 | Monday, March 4, 2023 | Monday, March 18, 2024 for Research Related Journals Friday, March 29, 2024 For All Other Journals | Monday, April 8, 2024 |
| *APRIL 2024 | Tuesday, April 9, 2024 | Tuesday, April 30, 2024 | Monday May 6, 2024 (Run 1) Friday, May 10, 2024 (Run 2) |
Fiscal 2022-2023 Closing Timetable
The year-end for University operations is April 30, 2023. The cut-off dates for submission to Finance Department and University Services Centre (USC) are set out below. Please send items listed below to Finance Department or USC by the cut-off dates to ensure that they are recorded in Fiscal Year 2023.
| PROCEDURE | DATE DUE IN FINANCE |
|---|---|
| March 2023 final reports available on eReports | Monday April 10 2023 |
| April 2023 reports available on eReports | Tuesday April 11 2023 |
| APRIL 2023 - RUN 1 CLOSE | |
| Paper-based expense claims submitted to Finance for Fiscal Year 2023 | Friday April 14 2023 |
| External Billings (invoice requisitions) | Wednesday April 19 2023 |
| Foreign outgoing wires | Wednesday April 19 2023 |
| Purchasing requisitions for orders in Fiscal Year 2023 | Wednesday April 19 2023 |
| Accounts Payable invoices including general purchase orders where goods and services have been received | Monday April 24 2023 |
| Last day to approve invoices in Sm@rtBuy | Frida y April 28 2023 |
| Last day for cash receipts to be deposited (for credit to Fiscal year 2023) | Friday April 28 2023 |
| Expense claims submitted via Concur system to be recorded in Fiscal Year 2023 | Friday April 28 2023 |
| Electronic upload for credit cards | Monday May 1 2023 |
| Budget allocation journals | Friday April 28 2023 |
| Last community journals due in Finance | Friday April 28 2023 |
| April 2023 monthly payroll posted | Tuesday April 25 |
| April bi-weekly payroll ending April 29 2023 | Thursday May 4 2023 |
| April 2023 Run 1 report on web (refreshed daily) | Monday May 8 2023 |
| APRIL 2023 - RUN 2 CLOSE (ADJUSTMENTS ONLY) | |
| Journals for deferral of revenue to the new fiscal year, prepaid expenses, accounts receivables, and accruals will be processed daily until May 10, 2023. Otherwise, Finance approval is required. | Wednesday May 10 2023 |
| April 2023 Run 2 final report on web (refreshed daily) | Thursday May 11 2023 |
| Account analysis (all balance sheet accounts and selected income/expense accounts) | Thursday May 11 2023 |
Key Dates to Remember
If you are a Researcher or an Administrator of a CIHR, SSHRC, Canada Research Chair (CRC) or NSERC Grant the dates listed below are key for your financial reporting planning process.
| PROCEDURE | DEADLINE DATE |
|---|---|
| Research reports updated on eReports | Daily |
| Submit correcting upload journal entries to Research Accounting | Friday, March 10, 2023 |
| Submit supplier original invoices (including payment via cheque, EFT and Wires) | Friday, March 17, 2023 |
| Submit Claims for Reimbursement (use Concur) | Friday, March 10, 2023 |
| 2022-2023 grant installments added to cost centre by | Week of April 10, 2023 |
| Researchers receive statement (Form 300) as of March 31, 2023 | Friday, April 28, 2023 |
| Researchers return signed statement (Form 300) to Research Accounting | Friday, May 12, 2023 |
| Review and approve non-PO invoices by | Friday, March 17, 2023 |