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Financial Calendars

Fiscal 2021-22 Month End Cut-off Schedule

Note: Months marked with an asterisk are subject to change.

MONTHeREPORTS
AVAILABLE		LAST DAY TO SEND
JOURNALS TO FINANCE		FINAL eREPORTS
FOR THE MONTH
MAY 2021Mon, May 10, 2021 (Run 1)
Wed, May 12, 2021 (Run 2)		Thurs, May 27, 2021Tues, June 1, 2021
JUNE 2021Wed, June 2, 2021Mon, June 28, 2021Mon, July 5, 2021
JULY 2021Tues, July 6, 2021Wed, July 28, 2021Tues, August 3, 2021
AUGUST 2021Wed, August 4, 2021Fri, August 27, 2021Wed, September 1, 2021
SEPTEMBER 2021Thurs, September 2, 2021Tues, September 28, 2021Fri, October 1, 2021
OCTOBER 2021Mon, October 4, 2021Wed, October 27, 2021Mon, November 1, 2021
NOVEMBER 2021Tues, November 2, 2021Fri, November 26, 2021Wed, December 1, 2021
*DECEMBER 2021Thurs, December 2, 2021Mon, December 20, 2021Thurs, December 23, 2021
JANUARY 2022Mon, January 10, 2022Thurs, January 27, 2022Tues, February 1, 2022
FEBRUARY 2022Wed, February 2, 2022Thurs, February 24, 2022Tues, March 1, 2022
*MARCH 2022Wed, March 2, 2022Thurs, March 31, 20212Thurs, April 7, 2022
*APRIL 2022Fri, April 8, 2022Fri, April 29, 2022[TBD] Mon, May 9, 2022
[TBD] Thurs, May 12, 2022

Fiscal 2020-2021 Closing Timetable

The year-end for University operations is April 30, 2021. The cut-off dates for submission to Finance are set out below. Please send items listed below to Finance by the cutoff dates to ensure that they are recorded in Fiscal Year 2021.

PROCEDUREDATE DUE IN
FINANCE
March 2021 final reports available on eReportsWednesday, April 7, 2021
April 2021 reports available on eReportsThursday, April 8, 2021
APRIL 2021 - RUN 1 CLOSE
Paper-based expense claims submitted to Finance for Fiscal Year 2021Friday, April 16, 2021
Purchasing requisitions for orders in Fiscal Year 2021Thursday, April 22, 2021
External Billings (invoice requisitions)Tuesday, April 20, 2021
Foreign outgoing wiresThursday, April 22, 2021
Accounts Payable invoices including general purchase orders where goods and services have been receivedWednesday, April 28, 2021
Last day for cash receipts to be deposited (for credit to Fiscal year 2021)Friday, April 30, 2021
Expense claims submitted via Concur system to be recorded in Fiscal Year 2021Friday, April 30, 2021
Electronic upload for credit cardsMonday, May 3, 2021
Budget allocation journalsFriday, April 30, 2021
Last community journals due in FinanceFriday, April 30, 2021
April 2021 monthly payroll postedMonday, April 26, 2021
April bi-weekly payroll ending April 18, 2021Friday, April 30, 2021
April 2021Run 1 report on web (refreshed daily)Friday, May 7, 2021
APRIL 2021 - RUN 2 CLOSE (ADJUSTMENTS ONLY)
Journals for deferral of revenue to the new fiscal year, prepaid expenses, accounts receivables, and accruals will be processed daily until May 11, 2021. Otherwise, Finance approval is required.Tuesday, May 11, 2021
April 2021Run 2 final report on web (refreshed daily)Wednesday, May 12, 2021
Account analysis (all balance sheet accounts and selected income/expense accounts)Thursday, May 13, 2021

Year End Guidelines FY2020-2021 (PDF)

Key Dates to Remember

If you are a Researcher or an Administrator of a CIHR, SSHRC, Canada Research Chair (CRC) or NSERC Grant the dates listed below are key for your financial reporting planning process.

PROCEDUREDEADLINE DATE
Research reports updated on eReportsDaily
Submit correcting upload journal entries to Research AccountingFriday, March 12, 2021
Submit supplier original invoices (including payment via cheque, EFT and Wires)Tuesday, March 23, 2021
Submit Claims for Reimbursement (use Concur)Friday, March 12, 2021
2021-2022 grant installments added to cost centre byWeek of April 5, 2021
Researchers receive statement (Form 300) as of March 31, 2021Tuesday, May 1, 2021
Researchers return signed statement (Form 300) to Research AccountingFriday, May 14, 2021

2021-22 SHARP Allocation Schedule (PDF)